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November 16, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are:

The Girls Cross Country Team earned the title of Section 8AA Champions and the Boys Cross Country Team became the Section 8AA Runner-ups. Both teams would have advanced to the State meet if it were held this year.

Travis Hochhalter has been selected as Section 8A Girls Cross Country Head Coach of the year, while Jerry Amundson has been named Section 8A Girls Cross Country Assistant Coach of the Year.

Five members of the Girls Cross Country Team have earned Academic All-State honors: Brynn Kosters, Taelor Dummer, Emma Ecker, Aleah Miller and Giselle Jahner.

Senior Molly Panther was named to the All State Girls Soccer Team.

Hattie Galloway received All State Honors in Girls Swimming in the 50 freestyle and 100 freestyle.

Crysta Krause was named Section 6A Girls Swimming and Diving Head Coach of the Year, while Aaron Rooney received the title of Section 6A Girls Diving Coach of the Year.

 
V. CONSENT AGENDA
Presenter:  Rick Sansted
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 19, 2020
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the October 19, 2020 regular school board meeting.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
V.B. APPROVE PAYMENT OF BILLS FOR OCTOBER 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for October 2020.
 
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR OCTOBER 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of October 31, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of October 2020.
 
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Kavanagh, Caden:  Compass Assistant, effective 11/5/2020
  • Parker, Brennan:  Compass Assistant, effective 11/2/2020
  • Stroinski, Morgan:  Compass Assistant, effective 10/26/2020
  • Arends, Dawn:  Instructional SPED Paraprofessional, effective 11/23/2020
  • Dodge, Nadine:  Instructional SPED Paraprofessional, effective 12/1/2020
  • Huelsman, Harlie:  Elementary Teacher, effective 11/20/2020
  • Hohnwaldt, Cindy:  FNS Cook, effective 11/16/2020
  • Janke, Autumn:  FNS Cook, effective 11/16/2020
  • Johnson, Holly:  Instructional SPED Paraprofessional, effective 10/29/2020
  • Mogler, Janene:  Custodian, effective 10/27/2020
  • Linehan, Mariah:  Instructional Paraprofessional, effective 10/27/2020
  • Swiontek, Stephanie:  Instructional Paraprofessional, effective 11/2/2020
  • Klingbeil, Coleton:  Compass Assistant, effective 11/10/2020
  • Tschida, Benjamin:  Compass Assistant, effective 11/10/2020

RECOMMENDATION:

The administration recommends the board approve the employment agreements.
 
V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule:

Co-Curricular Staff:
  • Deitz, Steven:  Drama-Musical, Vocal Director
  • Luing, Ethan:  6th Grade Boys Basketball and 6th Grade Girls Basketball Coach
  • Peterson, Ryan:  6th Grade Girls Basketball Coach
  • Stifter, Jackie:  Assistant Fall Strength Training Coach
  • Ludwig, Carrie:  Assistant Fall Strength Training Coach
           

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.

 
V.D.3. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Bock, Kristyn:  Paraprofessional, effective 11/20/2020
  • Barvels, Kelley:  Targeted Services/After School Club, effective 4/29/20
  • Emmons, Sandra:  Targeted Services/After School Club, effective 4/29/20
  • Johnson, Rebecca:  Targeted Services/After School Club, effective 4/29/20
  • Koski, Jane:  Targeted Services/After School Club, effective 4/29/20
  • Nieland, Alyssa:  Targeted Services/After School Club, effective 4/29/20
  • Thorstad, Connee:  Targeted Services/After School Club, effective 4/29/20
  • Vis, Brittany:  Targeted Services/After School Club, effective 4/29/20
  • Welle, Kristin:  Targeted Services/After School Club, effective 4/29/20
  • Mossberg-Ardito, Marilee:  Instructional SPED Paraprofessional, effective 11/2/2020
  • Jendro, Taylor:  Compass Assistant, effective 8/28/2020
  • Erickson, Alissa:  Compass Assistant, effective 11/23/2020
  • Schmidt, Chloe:  Compass Assistant, effective 10/13/2020
  • Kaliher, Maggie:  FNS Cook, effective 11/9/2020
Co-Curricular Staff:
  • Mateer, Rebecca:  Middle School Nordic Ski Coach
  • Noble, Ray:  Drama, Music Pit Director and Music Sound
  • Noble, Kayla:  Drama, Vocal Director


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
V.D.4. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Mackenzie, Dougherty:  Projected leave date January 8, 2021; projected return date April 5, 2021.
  • Mackedanz, Holly:  Projected leave date December 4, 2020; projected return date April 12, 2021.
  • Aakre, Samantha:  Projected leave date March 22, 2021; projected return date May 17, 2021.
  • Chipman, Jessica:  Requesting a leave of absence beginning December 1, 2020 with a potential return date of March 1, 2020 or will remain out through the end of the school year.
  • Kragenbring, Chris:  Requesting a 5 year leave of absence effective September 1, 2021.  Administration recommends that the leave be granted in accordance with ARTICLE VII, Section 13-Extended Leave; in the Master Agreement between Independent School District 206 and Education Minnesota Alexandria and as required by MN State Statute 124E.12, Subd. 6.


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.

 
V.D.5. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Wyffels, Doreen:  Secretary, effective 12/31/2020.
  • Lukes, Diane:  Secretary, effective 11/30/2020.
  • Maxfield, Kim:  FNS Cook, effective 12/22/2020.
  • Hintermeister, Brenda:  Physical Education Teacher, effective 11/14/2020
  • Wilkins, Sally:  FNS Cook, effective 10/13/2020


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.
 
V.D.6. TERMINATION
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The administration recommends the following termination:
 
  • Holland, Ashley:  Discharged from paraprofessional position, effective 11/4/2020

RECOMMENDATION:

The administration recommends the board approve the termination.
 
V.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to West Central Initiative for $10,000 to support programs that care for, serve and educate young children whose service delivery has been impacted by COVID-19.
  • Grant application to United Way of Douglas and Pope County for $9,000 to support the DMS Study Skills program.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
 
V.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • Alexandria Marching Band students will conduct multiple fundraisers throughout the year including bingo night, MVP Card sales, Douglas County Fair volunteering, car wash, mattress sale and others to help reduce costs associated with marching band and help students take ownership of their activity
V.H. APPROVE INDEPENDENT PROVIDER APPLICATION
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Viking Sportsmen Inc. is applying to be the Independent Provider for the Alexandria Area High School and middle school National Archery in the School Program during the 2020-2021 school year.


RECOMMENDATION:

The administration recommends that the board approve Viking Sportsmen Inc. as the Independent Provider for the National Archery in the School Program for the 2020-2021 school year.
 
V.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 210 - Criminal or Civil Action Against School District, School Board Member, Employee or Student
    • Policy 620 - Course Credit for Learning
    • Policy 714 - Fund Balances
    • Policy 723 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources
    • Policy 903 - Visitors to School District Buildings and Sites

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
V.J. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the October 2020 board meeting:
 
    • Policy 303 - Superintendent Selection
    • Policy 405 - Veteran’s Preference
    • Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
    • Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
    • Policy 454 - Staff Development
    • Policy 503 - Student Attendance Policy


RECOMMENDATION:

The administration recommends the board adopt Policies 303, 405, 414, 415, 454 and 503. 
 
V.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • Lease Agreement between Douglas County and Alexandria Public Schools beginning January 1, 2021 through June 30, 2021 for lease of recreational facilities in the Douglas County Services Center
VI. REPORTS/DISCUSSION ITEMS
VI.A. GMC ELEMENTARY SCHOOLS UPDATE
Presenter:  Troy Wunderlich
Description:  BACKGROUND INFORMATION:

Troy Wunderlich will share highlights from the Garfield, Miltona and Carlos Elementary Schools.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE FIRST READING OF 2021-2022 CURRICULUM AND PROGRAM MODIFICATIONS
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

The following pages provide an overview of the curriculum and program modifications being proposed at the Alexandria Area High School for the 2021-2022 school year.  These modifications were developed and are being presented per district policy.

The Curriculum/Policy Committee has reviewed and approved these changes.


RECOMMENDATION:

The administration recommends the board approve the first reading of modifications and course changes as presented.
 
VII.B. ACCEPT WORLD'S BEST WORKFORCE REPORT SUMMARY
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

Darcy Josephson will provide an overview of the 2019-2020 World’s Best Workforce Report Summary.  Under Minnesota Statutes, section 120B.11, school districts are to develop a World’s Best Workforce Annual Report and report summary for each school year. 


RECOMMENDATION:

The administration recommends the board accept the 2019-2020 World’s Best Workforce Report Summary as presented.
 
VII.C. ADOPT RESOLUTION ESTABLISHING COMBINED POLLING PLACES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

New legislation adopted in 2017 requires school districts to establish combined polling places annually by December 31. Amendments to Minnesota Statutes Section 205A.11 require school boards to annually designate, by resolution, combined polling places for stand-alone school district elections held in the following calendar year.  The locations of these combined polling places have also been limited to those locations designated for use as a polling place by a county or a municipality.


RECOMMENDATION:

The administration recommends the board adopt the resolution combining polling places for multiple precincts and designating hours during which the polling places will remain open for voting for school district elections not held on the day of the statewide election.
 
VII.D. BUS LEASE FINANCING
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the proposals received for the lease of two buses as part of the district’s annual bus replacement cycle.


RECOMMENDATION:

The administration recommends the board award the above mentioned bid to Viking Bank.
 
VII.E. APPROVE WORK AGREEMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

A tentative settlement was reached between the District and the following employee group:
 
  • Paraprofessionals/Bus Drivers/Mechanics/Dispatcher


Scott Heckert, Human Resource Director, will provide an overview of the work agreement.  The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the following:
 
  • Work agreement between the District and the Paraprofessional/Bus Driver/Mechanic/Dispatcher employee group for the 2020-2021 and 2021-2022 school years.
VIII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
VIII.B. SCHOOL BOARD MEMBER REPORTS
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
VIII.D. ADDITIONAL FINANCIAL INFORMATION
IX. CLOSED SESSION
IX.A. FACILITY DISCUSSION
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Information will be shared regarding planning for real estate transactions to support district functions.

No formal action is expected.
 
X. ADJOURNMENT
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