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September 28, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Three Alexandria Area High School seniors are being recognized for their academic achievement by the National Merit Scholarship Corporation as evidenced by exceptional scores on the Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT).
  • Bryant Johnson and Ethan Johnson have each been named a Commended Student as demonstrated by their outstanding performance on the qualifying test
  • Jacob Tiegen has been named a Semifinalist in the 2021 National Merit Scholarship Program by earning a perfect score on the PSAT and will continue on in the competition for more than $30 million dollars in various scholarships

Nine Alexandria Area High School graduates and current students have been named 2020 AP Scholars based on their performance on Advanced Placement (AP) exams. The awards given and students recognized include:
  • AP Scholar designation was granted to Christian Fleming and three 2020 graduates who received scores of 3 or higher on three or more of the exams.
  • AP Scholar with Honor was granted to Noah Capouch, Jacob Tiegen and two students who graduated in June for achieving an average of at least 3.25 on all exams given and scores of 3 or higher on four or more of these exams.
  • AP Scholar with Distinction was given to one 2020 graduate who received an average score of at least 3.5 on all AP exams taken and a score of 3 or higher on five or more of these exams.


 
V. CONSENT AGENDA
Presenter:  Rick Sansted
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 17, 2020 AND SPECIAL MEETING ON AUGUST 17, 2020
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the August 17, 2020 regular school board meeting and August 17, 2020 work session.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
V.B. APPROVE PAYMENT OF BILLS FOR AUGUST 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for August 2020.
 
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR AUGUST 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of August 31, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of August 2020.
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Beachy, Ramelle:  Paraprofessional, effective 9/21/2020
  • Craft, William:  Bus Driver, effective 9/8/2020
  • Johnson, Beth:  Math Interventionist, effective 9/22/2020
  • Hanson, Richard:  Bus Paraprofessional, effective 9/8/2020
  • Kerkaert, Jason:  Bus Driver, effective 9/8/2020
  • Goodin, Pennie:  Bus Driver, effective 9/8/2020
  • Bieber, Hailey:  Secretary, effective 9/14/2020
  • Manzano, Angel:  SPED Teacher, effective 9/8/2020 (transferred from Para to Teacher)
  • Hrubes, Julie:  Paraprofessional, effective 9/8/2020
  • Johnson, Jay:  Distance Learning Teacher, effective 8/31/2020
  • Schweigert, Paige:  SPED Paraprofessional, effective 9/8/2020
  • Shay, Victoria:  Social Worker, effective 9/14/2020
  • Slavik, Cathy:  Paraprofessional, effective 9/14/2020
  • Ledermann, Katherine:  Paraprofessional, effective 9/3/2020
  • Vonderharr, Valerie:  Cook, effective 9/8/2020
  • Lipetzky, Amber:  Distance Learning Teacher, effective 8/31/2020
  • Erickson, Alissa:  SPED Paraprofessional, effective 9/8/2020
  • Schmidt, Kyndra:  Distance Learning Teacher, effective 8/31/2020
  • Krueger, Kaylee:  SPED Teacher, effective 8/31/2020 (Transferred from para to Teacher)
  • Petersen, Shari:  Distance Learning Teacher (.75), effective 8/31/2020
  • Meyer, Matthew:  Custodian, effective 9/1/2020
  • Gaffaney, Shelly:  ABE Teacher, effective 9/1/2020
  • Nelson, Nicole:  Certified Health, effective 9/8/2020
  • Dolan, Katelyn:  Elementary Teacher, effective 8/31/2020
  • Aakre, Samantha:  SPED Teacher, effective 8/31/2020
  • Langner, Katelyn:  SPED Paraprofessional, effective 9/21/2020
  • Boettcher, Jeanne:  Secretary, effective 9/23/2020
  • Mueller, Melissa:  CE/Group Leader, effective 9/8/2020
  • Lerfald, Brock:  CE/Compass Assistant, effective 9/8/2020
  • Cimbura, Devin:  CE/Compass Assistant, effective 9/8/2020
  • Suchy, William:  CE/Compass Assistant, effective 9/8/2020
  • Gundberg, Zachary:  CE/Compass Assistant, effective 9/8/2020
  • Blawat, Alicen:  CE/Compass Group Leader, effective 9/16/2020
  • Hennen, JD:  CE/Compass Assistant, effective 9/16/2020
  • Strand, Alayna:  CE/Compass Assistant, effective 9/21/2020

RECOMMENDATION:

The administration recommends the board approve the employment agreements.


 
V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule:

Co-Curricular Staff:
  • Navratil, Kelsea:  Middle School Girls Soccer Booster Practice Coach
  • Peterson, Graham:  Middle School Boys Soccer Booster Practice Coach
  • Orme, Tony:  Middle School Boys Soccer Coach
  • McDaniel, Samantha:  Assistant Volleyball Booster Coach
  • Schweisthal, Linnay:  Head FFA Advisor
  • Vogel, Allison:  Gymnastics Lead Coach
  • Copeland, Riyada:  Gymnastics Coach
  • Skylar, Makela:  Gymnastics Coach
  • Norton, Kayla:  Gymnastics Coach
  • Wittrock, Elizabeth:  Gymnastics Coach
  • Norton, Jessica:  Gymnastics Coach
  • Willert, Elizabeth:  Middle School Volleyball Coach     

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
 
V.D.3. ADDITIONAL POSITION REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following positions.  The Personnel/Negotiation Board Committee supports the recommended additions:
 
  • Two 50% Booster Coaches for Boys Hockey Varsity Assistant/Junior Varsity Assistant


RECOMMENDATION:

The administration is recommending the board approve the staff positions as presented.
 
V.D.4. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Spohr, Rachel:  Paraprofessional, effective 8/19/2020
  • Koll, Rita:  Paraprofessional, effective 9/2/2020
  • Chromey, Kris:  Secretary, effective 9/15/2020
  • Franzen, William:  Bus Driver, effective 6/2/2020
  • Pederson, Chanse:  Assistant Mechanic, effective 8/10/2020
  • Przybilla, Melissa:  Paraprofessional, effective 6/2/2020
  • Pederson, Bret:  Assistant Mechanic, effective 8/26/2020
  • Covel, Michelle:  Paraprofessional, effective 6/2/2020
  • Coyle, Joan:  Bus Paraprofessional, effective 8/21/2020
  • Stockert, Carolyn:  Speech Language Pathology Assistant, effective 9/7/2020
  • Lannes, Melissa:  Paraprofessional, effective 6/3/2020
  • Smith, Renae:  Paraprofessional, effective 3/18/2020
  • Swanson, Lynn:  Cook, effective 4/20/2020
  • Christianson, Anatasia:  Paraprofessional, effective 6/2/2020
  • Klimek, Jessica:  Paraprofessional, effective 6/2/2020

Co-Curricular Staff:
  • Gotto, Lukas:  Middle School Boys Basketball Coach (8th grade)
  • Swaggert, Tyson:  Assistant Football Coach
  • Dougherty, Mackenzie:  Middle School Softball Coach
  • Peters, Jackie:  Middle School Volleyball Coach


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.

 
V.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Meyer, Amanda:  Projected leave date of September 2, 2020; projected return date of October 23, 2020.
  • Kragenbring, Chris:  Requesting an extended leave of absence.  The recommendation is to deny this leave request.


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
 
V.D.6. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Maiers, Linda:  School Counselor, effective 9/11/2020 [date of hire: 9/1/1992]
  • Wilken, Elaine:  Paraprofessional, effective 6/2/2020 [date of hire: 10/28/2009]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.
 
V.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to USTA Northern Section for $500 to offset costs for Girls Tennis due to COVID.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant application.
 
V.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • AAHS Culinary Arts students will sell a la carte items and holiday treats at various events to practice their baking skills and learn about the food services industry; all proceeds will go back into the Culinary Arts budget for additional labs
V.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policy at the meeting.
 
    • Policy 522 - Student Sex Nondiscrimination

The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policy listed above.
 
V.I. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the August 2020 board meeting:
 
    • Policy 430 - Student Teacher and Intern Supervision
    • Policy 432 - Use of Related Service Staff Such as Personal Care Attendants (PCA), Nurses and Other Service Providers in Alexandria Public School District
    • Policy 450 - Assignment and Transfer of Personnel
    • Policy 506 - District-Wide Student Discipline
    • Policy 525 - Student Use of Vehicles During the School Day
    • Policy 624 - Online Learning Options
    • Policy 660 - Student Distance Learning


RECOMMENDATION:

The administration recommends the board adopt Policies 430, 432, 450, 506, 525, 624 and 660. 
 
V.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Training Affiliation Agreement between the University of Arizona and Alexandria Public Schools beginning January 1, 2020 through December 31, 2020 with automatic renewals each year after that
  • Agreement for Security Services between the City of Alexandria and Alexandria Public Schools beginning September 8, 2020 through June 4, 2021
  • Concurrent Enrollment Agreement between Southwest Minnesota State University and Alexandria Public Schools for the 2020-2021 school year
VI. REPORTS/DISCUSSION ITEMS
VI.A. SCHOOL GARDEN INFORMATION
Presenter:  Lynn Jenc
Description:  INFORMATION:

Morgan Olson will provide information on the school garden programs in the school district.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.B. ACTIVITIES PRESENTATION
Description:  INFORMATION:

Ben Kvidt will share highlights from the Activities Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.C. AMERICAN INDIAN PLAN UPDATE
Presenter:  Darcy Josephson
Description:  INFORMATION:

Darcy Josephson will provide information on the American Indian Plan in the district.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE 2020-2021 SCHOOL SITE GOALS AND ACTION PLANS
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

Darcy Josephson will present the 2020-2021 school site improvement goals and action plans.  These plans utilize assessment results from the 19-20 school year.  The building goals have been reviewed by the Curriculum/Policy Committee.


RECOMMENDATION:

The administration recommends the board approve the 2020-2021 School Site Improvement Goals as presented.
 
VII.B. APPROVE 2019-2020 DISTRICT FINANCIAL AUDIT
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the 2019-2020 financial audit to board members.  The Executive Summary of the Financial Audit can be found on the following pages. 


RECOMMENDATION:

The administration recommends the board approve the 2019-2020 Financial Audit as presented.
 
VII.C. APPROVE 2020 PAYABLE 2021 PRELIMINARY TAX LEVY
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the 2020 Payable 2021 preliminary property tax levy information and answer questions regarding the levy proposal.  The summary is an overview of the state levy document that involves many pages of data and computations.

The 2020 Payable 2021 preliminary property tax levy limitation is a decrease of $71,234.35 (or -0.44%) for a total levy limitation of $16,288,175.99.

Further discussion will take place at the time of the meeting.


RECOMMENDATION:

The administration recommends the board approve the preliminary property tax levy for 2020 Payable 2021 at the maximum state allowable amount.
 
VIII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
VIII.B. SCHOOL BOARD MEMBER REPORTS
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
VIII.D. ADDITIONAL FINANCIAL INFORMATION
IX. ADJOURNMENT
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