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August 17, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. CONSENT AGENDA
Presenter:  Rick Sansted
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JULY 20, 2020 AND WORK SESSION ON AUGUST 3, 2020
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the July 20, 2020 regular school board meeting and August 3, 2020 work session.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

 
IV.B. APPROVE PAYMENT OF BILLS FOR JULY 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for July 2020 will be presented when the number accurately reflects fiscal year 2019-2020 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for July 2020.
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
IV.C.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay her according to salary schedules:
 
  • McDowell, Kelsey:  Social Worker @ AAHS/LES/Parochial Schools, effective 8/31/2020

RECOMMENDATION:

The administration recommends the board approve the employment agreement.
 
IV.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff member and pay him according to the salary schedule:

Co-Curricular Staff:
  • Lagergren, Luke:  Middle School Girls Basketball Coach (7th grade)


RECOMMENDATION:

The administration recommends the board approve the employment of the individual named.
 
IV.C.3. ADDITIONAL POSITION REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following positions.  The Personnel/Negotiation Board Committee supports the recommended additions:
 
  • Additional 1.00 FTE Technology Support position
  • Additional two K-1 paraprofessional positions @ 5.75 hrs/day
  • Booster Practice Coach for Middle School Boys Soccer
  • Booster Practice Coach for Middle School Girls Soccer
  • Booster Coach for Varsity Football Assistant
  • Booster Coach for Varsity Football Assistant
  • Booster Coach for Sophomore Football Assistant
  • Booster Coach for 9th Grade Football Assistant
  • Booster Coach for Assistant Cross Country Coach


RECOMMENDATION:

The administration is recommending the board approve the staff positions as presented.
 
IV.C.4. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • McLeod, Paula:  Paraprofessional, effective 6/2/2020  
  • Turnquist, Felicia:  Paraprofessional, effective 4/20/2020
  • Bade, Annie:  Teacher, effective 6/3/2020
  • Schoenrock, Brenda:  FNS, effective 6/30/2020
  • Cline, Shannon:  Paraprofessional, effective 4/9/2020
  • Lien, Kendra:  Paraprofessional, effective 4/1/2020
  • Schreiner, Becky, CE/ABE Teacher, effective 7/27/2020
  • Pederson, Chanse:  Mechanic, effective 8/10/2020
  • Connelly, Quinn:  Teacher, effective 6/3/2020
  • Wilken, Elaine:  Paraprofessional, effective 6/2/2020

Co-Curricular Staff:
  • Lagergren, Luke:  Middle School Boys Basketball
  • Noble, Ray:  Drama, Musical Music Director
  • Noble, Ray:  Drama, Musical Music Sound
  • Noble, Kayla:  Drama, Musical Vocal Director
  • Johnson, Tristan:  Middle School Wrestling
  • Forester, Treyton:  Middle School Boys Soccer

RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
IV.C.5. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Brickweg, Diane:  FNS, Amend retirement date to be 9/7/2020 [date of hire: 9/5/2000]
  • Casanova, Don:  Custodian, effective 8/31/2020 [date of hire: 10/29/2007]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.
 
IV.D. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraisers:
  • The A Club will sell concessions and advertising in athletic programs and posters to supplement the purchase of any needs for all students at AAHS.
  • Football players will sell Cardinal Discount Cards to help pay for transportation and equipment costs for the team.
  • The 2019-2020 elementary school fundraising activities are attached.
IV.E. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 430 - Student Teacher and Intern Supervision
    • Policy 432 - Use of Related Service Staff Such as Personal Care Attendants (PCA), Nurses and Other Service Providers in Alexandria Public School District
    • Policy 450 - Assignment and Transfer of Personnel
    • Policy 506 - District-Wide Student Discipline
    • Policy 525 - Student Use of Vehicles During the School Day
    • Policy 624 - Online Learning Options
    • Policy 660 - Student Distance Learning

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.

 
IV.F. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the July 2020 board meeting:
 
    • Policy 400 - Employee Resignation
    • Policy 413 - Harassment and Violence
    • Policy 419 - Tobacco-Free Environment
    • Policy 427 - Workload Limits for Certain Special Education Teachers
    • Policy 470 - Teacher Supervision, Performance Improvement and Evaluation
    • Policy 527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections and Searches
    • Policy 801 - Equal Access to Facilities of Secondary Schools


RECOMMENDATION:

The administration recommends the board adopt Policies 400, 413, 419, 427, 470, 527 and 801. 
IV.G. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Student Teaching Agreement between the University of Minnesota Duluth and Alexandria Public Schools beginning July 29, 2020 through July 28, 2025
  • PSEO Agreement between Minnesota State Community and Technical College and Alexandria Public Schools beginning July 1, 2020 through June 30, 2021
IV.H. ADOPT 2020-2021 LEADERSHIP HANDBOOK AND OPERATIONAL PLAN
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will review the 2020-2021 Leadership Handbook with board members, which includes the District Operational Plan.  The following pages provide a copy of the handbook.  The Operational Plan received a first reading at the July 20, 2020 school board meeting.

The Curriculum/Policy Committee reviewed the handbook at their committee meeting and supports the recommendation to adopt.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends the board adopt the 2020-2021 Leadership Handbook and Operational Plan as presented.
 
IV.I. APPROVE THE 2020-2021 E LEARNING PLAN
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide a summary of the 2020-2021 E Learning Plan. The following pages provide further information.


RECOMMENDATION:

The administration recommends that the board adopt the 2020-2021 E Learning Plan as presented.
 
IV.J. 2020-2021 SUPERINTENDENT GOALS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The superintendent goals for the 2020-2021 school year are:
 
  • COVID Leadership.
  • Student Achievement.
  • Growing Cultural Competency in Staff.



RECOMMENDATION:

The administration recommends the board approve the 2020-2021 goals as stated above.
 
V. REPORTS/DISCUSSION ITEMS
V.A. HEALTHY VOICES HEALTHY CHOICES UPDATE
Presenter:  Darcy Josephson
Description:  INFORMATION:

Darcy Josephson and Katie Strickler, Coalition Coordinator, will provide information on the Healthy Voices Healthy Choices activities through Horizon Public Health.  A question and answer time will be provided at the meeting.

No formal action is expected.

 
V.B. HEALTH SERVICES UPDATE
Presenter:  Michelle Bethke-Kaliher
Description:  INFORMATION:

Michelle Bethke-Kaliher, Director of Student Support Services, and Melissa Bright, LSN, will provide information on the Health Services program in the school district.  A question and answer time will be provided at the meeting.

No formal action is expected.

 
VI. ACTION ITEMS
VI.A. APPROVE SUBSTITUTE STAFF PAY RATES
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The attachment provides the administrative recommendations for substitute staff pay rates in the District effective on September 1, 2020.  These rates are based on comparisons with other districts, current District staff salaries and wages and substitute demand.


RECOMMENDATION:

The administration recommends the board approve the substitute staff pay rates as presented.
 
VI.B. APPROVE WORK AGREEMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

A tentative settlement was reached between the District and the following employee group:
 
  • Confidential

Scott Heckert, Human Resource Director, will provide an overview of the work agreement.  The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the following:
 
  • Work agreement between the District and the Confidential employee group for the 2020-2021 and 2021-2022 school years.
VI.C. ADOPT RESOLUTION FOR BASE LEARNING MODEL FOR THE 2020-2021 SCHOOL YEAR AND OTHER COVID-19 RELATED MATTERS
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

Darcy Josephson will review the base learning model for the 2020-2021 school year and other COVID-19 related matters.  The following pages provide a copy of the resolution. 


RECOMMENDATION:

The administration recommends the board adopt the resolution as presented.
 
VI.D. SCHEDULE SPECIAL MEETING TO CANVASS ELECTION RESULTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The school board is required to canvass election results three (3) to ten (10) days after the election.  The administration recommends that the board schedule a special meeting on Friday, November 13, 2020 at 6:30 a.m. in the District Office Conference Room.


RECOMMENDATION:

The administration recommends the board approve the recommendation to hold the special board meeting to canvass election results as stated above.
 
VII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. ADJOURNMENT
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