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July 20, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Advanced Placement scores were released this week. 67% of Alexandria students received a score of 3 or higher. 4 out of the 6 AP classes reported scores above the state average. Congratulations to the students who achieved these results even with our distance learning model.
 
V. CONSENT AGENDA
Presenter:  Rick Sansted
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JUNE15, 2020
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the June 15, 2020 regular school board meeting.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

 
V.B. APPROVE PAYMENT OF BILLS FOR JUNE 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2020 will be presented when the number accurately reflects fiscal year 2019-2020 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for June 2020.
V.C. APPROVE PERSONNEL RECOMMENDATIONS
V.C.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Peterson, Andrea:  Custodian @ VES, effective 7/13/2020
  • Meece, Mikayla:  CE Lifeguard/Swim Instructor, effective 6/10/2020

RECOMMENDATION:

The administration recommends the board approve the employment agreements.
 
V.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff member and pay him according to the salary schedule:

Co-Curricular Staff:
  • Olsen, Adam:  Assistant Boys Hockey Coach


RECOMMENDATION:

The administration recommends the board approve the employment of the individual named.
 
V.C.3. ADDITIONAL POSITION REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following position.  The Personnel/Negotiation Board Committee supports the recommended addition:
 
  • Request for a volleyball booster coach

RECOMMENDATION:

The administration is recommending the board approve the staff position as presented.
 
V.C.4. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Voss, Patricia:  ABE Instructor, effective 8/24/2020
  • Hovde, Jolene:  Paraprofessional, effective 6/2/2020
  • Krohnfeldt, Crystal:  SACC/Compass, effective 6/25/2020
  • Winkels, Raessa:  Paraprofessional, effective 6/2/2020
  • Elliott, Maureen:  ABE Instructor, effective 7/9/2020

Co-Curricular Staff:
  • Storhaug, Mark:  Assistant Girls Golf Coach


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
V.C.5. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Scherber, Morgan:  Projected leave date of August 31, 2020; projected return date of September 23, 2020.  
  • Ludwig, Carrie:  Projected leave date of October 19, 2020; projected return date of January 1, 2021.

RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
 
V.C.6. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Thorstad, Connee:  Paraprofessional, effective 6/2/2020 [date of hire: 1/3/2001]
  • Brickweg, Diane:  FNS, effective 6/2/2020 [date of hire: 9/5/2000]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.
 
V.C.7. TERMINATION
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The administration recommends the following termination:
 
  • Tolifson, Todd:  Transportation, termination effective 7/7/2020


RECOMMENDATION:

The administration recommends the board approve the termination.
 
V.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to Alexandria Area Community Foundation; Ruth McDonald Grant for $5,000 to provide mental health wellness for APS staff.
  • Grant application to Sanford Health for $4,000 to help cover the cost of the CNA Certification program.
  • Grant application to Alomere Health for $4,000 to help cover the cost of the CNA Certification program.
  • Grant application to Knute Nelson for $4,000 to help cover the cost of the CNA Certification program.
  • Grant application to Bethany on the Lake for $4,000 to help cover the cost of the CNA Certification program.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
 
V.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.F. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 400 - Employee Resignation
    • Policy 413 - Harassment and Violence
    • Policy 419 - Tobacco-Free Environment
    • Policy 427 - Workload Limits for Certain Special Education Teachers
    • Policy 470 - Teacher Supervision, Performance Improvement and Evaluation
    • Policy 527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections and Searches
    • Policy 801 - Equal Access to Facilities of Secondary Schools

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
V.G. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the June 2020 board meeting:
 
    • Policy 451 - Leave Request, Staff
    • Policy 526 - Hazing Prohibition
    • Policy 550 - Student Grading and Assessment
    • Policy 551 - Early Admission Policy
    • Policy 565 - Meal Account Maintenance Provisions/Unpaid Meal Charges


RECOMMENDATION:

The administration recommends the board adopt Policies 451, 526, 550, 551 and 565. 
 
V.H. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Service Agreement between the Runestone Area Education District and Alexandria Public Schools beginning July 1, 2020 through June 30, 2021
  • Occupancy Agreement with Runestone Area Education District beginning July 1, 2020 through June 30, 2021
  • Education Affiliation Agreement with Western Governors University and Alexandria Public Schools beginning on execution of the agreement and continuing indefinitely
  • PSEO Agreement between Ridgewater College and Alexandria Public Schools beginning July 1, 2020 through June 30, 2021
  • Participating Agency Agreement between United Way of Douglas & Pope Counties and Discovery Middle School beginning July 1, 2020 through June 30, 2021
  • PSEO Agreement between Alexandria Technical & Community College and Alexandria Public Schools for the 2020-2021 academic year
VI. REPORTS/DISCUSSION ITEMS
VI.A. CMETS UPDATE
Presenter:  Maureen Miller
Description:  INFORMATION:

Maureen Miller will share highlights from the Central Minnesota Telecommunications System (CMETS).  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.B. COMMUNITY ED/COMPASS UPDATE
Presenter:  Lynn Jenc
Description:  INFORMATION:

Lynn Jenc will share highlights from Community Education/Compass.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.C. TRANSPORTATION UPDATE
Presenter:  Scott Dahlin
Description:  BACKGROUND INFORMATION:

Scott Dahlin will share highlights from the Transportation Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.D. SCHOOL OPENING PLANS
Presenter:  Darcy Josephson
Description:  INFORMATION:

Darcy Josephson will share an update regarding school opening plans.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education.  Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period.


RECOMMENDATION:

The administration recommends the board approve the LTFM revenue application as presented.
 
VII.B. APPROVE CAPITAL FACILITY BONDS
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Business Director Trevor Peterson will present information and the district’s recommendation regarding the Resolution Authorizing Issuance and Sale of $1,915,000 General Obligation Capital Facilities Bonds, Series 2020A.

The following pages provide the resolution that the board needs to adopt to approve this action.


RECOMMENDATION:

The administration recommends the board approve the resolution as presented.
 
VII.C. AWARD OR REJECT BIDS FOR LINCOLN ELEMENTARY SCHOOL PARKING LOT UPGRADE AND RECONFIGURATION
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide information about the bids received on July 20, 2020 for the parking lot upgrade and driveway reconfiguration at Lincoln Elementary School.


RECOMMENDATION:

The administration will bring forth a recommendation to award or reject the bid(s) based on the results of the bid opening.
 
VII.D. APPROVE FIRST READING OF 2020-2021 OPERATIONAL PLAN
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

Darcy Josephson will provide a summary of the 2020-2021 Operational Plan with board members.  The following pages provide further information.  The document will be presented at the August 17, 2020 meeting for a second reading.


RECOMMENDATION:

The administration recommends that the board approve the first reading of the 2020-2021 Operational Plan as presented.
 
VIII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
VIII.B. SCHOOL BOARD MEMBER REPORTS
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
VIII.D. ADDITIONAL FINANCIAL INFORMATION
IX. ADJOURNMENT
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