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June 15, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION

Julie Critz will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Truett Berglund and CJ Scribner were accepted into the Minnesota Music Educators Association All-State Band, which is considered the most prestigious high school honor band in the state.

Five students received a Seal of Biliteracy and college credits through the State of Minnesota after excelling on an ACTFL Assessment of Performance toward Proficiency in Language (AAPPL) exam. The students and their awards are:
  • Avery Hagstrom, Spanish: received a Minnesota World Language Proficiency Certificate and 2 semester credits
  • Bethany Miller, Spanish: received a Gold Seal of Biliteracy and 3 semester credits
  • Kevin Diego, Spanish: received a Gold Seal of Biliteracy and 3 semester credits
  • Jacob Tiegan, French: received a Platinum Seal of Biliteracy and 4 semester credits
  • Claire Monceaux, French: received a Platinum Seal of Biliteracy and 4 semester credits

Junior Nick Nelson was selected to participate in the Minnesota Music Educators Association All-State Choir for the second year in a row.

Forrest Witt was selected Section 8AAA Boys Basketball Head Coach of the Year.
 
V. CONSENT AGENDA
Presenter:  Julie Critz
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 18, 2020
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the May 18, 2020 regular school board meeting.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

 
V.B. APPROVE PAYMENT OF BILLS FOR MAY 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for May 2020.
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MAY 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of May 21, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditure reports for the month of May 2020.
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Ashbaugh, Amy:  Spanish Teacher @ AAHS, effective 8/31/2020
  • Soderberg, Matalynn:  SPED Teacher @ TBD, effective 8/31/2020
  • Samsa, Samantha:  Elementary Teacher @ WES, effective 8/31/2020
  • Hunt, Dawn:  Elementary Literacy Coach, effective 8/31/2020
  • Kohler, Wendy:  Physical Education Teacher (2 blocks) @ AAHS, effective 8/31/2020
  • Struich, Jack:  Seasonal Summer Grounds Helper, effective 6/3/2020
  • Holmevig, Zander:  Seasonal Summer Grounds Helper, effective 6/3/2020
  • Peterson, Taeren:  Seasonal Summer Grounds Helper, effective 5/26/2020
  • Swenson, Tabatha:  English Teacher @ AAHS, effective 8/31/2020

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
 
V.D.2. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Staples, Amy:  Teacher @ DMS, effective 6/3/2020
  • Koopman, Chelsey:  Teacher @ EEC, effective 5/25/2020
  • Snitker, Michelle:  Secretary @ DMS, effective 6/24/2020
  • Finke, Rollie:  ABE Instructor @ CE, effective 6/1/2020

Co-Curricular Staff:
  • Hanstad, Bruce:  Assistant Boys Hockey Coach
  • Doyle, Tim:  Gymnastics Spotter
  • Grote, Kallie:  Middle School Girls Basketball Coach


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
V.D.3. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Walsh, Kayla:  Projected leave date of September 24, 2020; projected return date of December 3, 2020.
  • Uecker, Jessica:  Projected leave date of September 13, 2020; projected return date of December 5, 2020.


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
 
V.D.4. RETIREMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff member:
 
  • Eipperle, Roy:  Custodian, effective 6/4/2020 [date of hire: 05/10/2010]


RECOMMENDATION:

The administration recommends that the board approve the retirement of this individual as requested, with appreciation for his years of service to the district.
 
V.D.5. RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The following pages provide the resolution for termination of substitute teachers in the District.  This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts.


RECOMMENDATION:

The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers.
 
V.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to West Central Initiative for $10,000 to provide Community Education staff with skill building in the area of resilience.
  • Grant application to the Healthy Choices/Healthy Voices Coalition for $10,000 to support instruction and provide resources to reduce chemical use and risky behavior.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
 
V.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraisers:
  • DECA students will participate in the Pike & Pint Burger Challenge to help fund the DECA program.
V.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 451 - Leave Request, Staff
    • Policy 526 - Hazing Prohibition
    • Policy 550 - Student Grading and Assessment
    • Policy 551 - Early Admission Policy
    • Policy 565 - Meal Account Maintenance Provisions/Unpaid Meal Charges

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.

 
V.I. ADOPT DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the May 2020 board meeting:
 
    • Policy 516 - Student Medication
    • Policy 517 - Student Recruiting
    • Policy 518 - DNR-DNI Orders
    • Policy 519 - Interview of Students by Outside Agencies
    • Policy 520 - Student Surveys
    • Policy 521 - Student Disability Nondiscrimination
    • Policy 543 - Lost or Damaged Text and Library Books
    • Policy 808 - Naming New Facilities
    • Policy 809 - Naming Rights Policy
    • Policy 812 - Energy Management


RECOMMENDATION:

The administration recommends the board adopt Policies 516, 517, 518, 519, 520, 521, 543, 808, 809 and 812. 
 
V.J. REPEAL DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following policy is recommended for repeal:
 
  • Policy 554 - Student Behavior Intervention Through the Use of a Safe Room

The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports repealing.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends repealing Policy 554 - Student Behavior Intervention Through the Use of a Safe Room.
 
V.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Ice Rental Agreement between the City of Alexandria and Alexandria Public Schools beginning September 1, 2020 through August 31, 2021
  • Membership Agreement with Lakes Country Service Cooperative beginning July 1, 2020 through June 30, 2021
V.L. ADOPT THE 2020-2021 FACILITIES RENTAL HANDBOOK
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide information on the 2020-2021 Facilities Rental Handbook & Procedures booklet. A first reading was held at the May 18, 2020 board meeting.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends the board adopt the revisions to the 2020-2021 Facilities Rental Handbook & Procedures document.
 
V.M. APPROVE STUDENT HANDBOOKS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide a summary of the 2020-2021 Student Handbooks for the six elementary schools, Discovery Middle School and Alexandria Area High School.

The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions.


RECOMMENDATION:

The administration recommends the board approve the 2020-2021 Student Handbooks as presented.
 
V.N. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY 
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system.  The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.


RECOMMENDATION:

The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) and Maggie Timm, ID: emjay88911 to act as the IOwA to add and remove names only for Alexandria Public School District 0206-01.
 
VI. REPORTS/DISCUSSION ITEMS
VI.A. TECHNOLOGY UPDATE
Presenter:  Kevin Brezina
Description:  BACKGROUND INFORMATION:

Kevin Brezina will share highlights from the Technology Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE 2020-2021 FEES AND PRICES
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following page provides comparison information for fees and prices associated with District Activities and Food & Nutrition Services as well as Service Rates for personnel reimbursement rates.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2020-2021 fees, prices and service rates as presented.
 
VII.B. APPROVE PRELIMINARY 2020-2021 BUDGET
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide the proposed preliminary budget for 2020-2021.  Trevor Peterson will provide further information on the proposed budget.  The administration developed the budget based on school board approved assumptions.  The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption.  Further discussion will occur at the meeting.


RECOMMENDATION:

The administration recommends the board approve the 2020-2021 preliminary budget as presented.
 
VII.C. AWARD OR REJECT BIDS FOR DMS & CES ROOF REPLACEMENT
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide information about the bids received on June 4, 2020 for the replacement of roofs at Discovery Middle School and Carlos Elementary School.


RECOMMENDATION:

The administration recommends to award the bid for the replacement of roofs at Discovery Middle School and Carlos Elementary School to Jackson & Associates, the low bidder.

 
VII.D. APPROVE ADVERTISING FOR REQUEST FOR PROPOSALS (RFP) - LINCOLN ELEMENTARY SCHOOL
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide information on advertising for Request for Proposals to upgrade the parking lot and driveway configuration at Lincoln Elementary School. 

Time will be provided for board members’ questions and discussion.


RECOMMENDATION:

The administration recommends the board approve advertising for Request for Proposals (RFPs) for the Lincoln Elementary School parking lot as presented.
 
VII.E. RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $1,915,000 GENERAL OBLIGATION CAPITAL FACILITIES BONDS, SERIES 2020A
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Business Director Trevor Peterson will present information and the district’s recommendation regarding the Resolution Authorizing Issuance and Sale of $1,915,000 General Obligation Capital Facilities Bonds, Series 2020A.

The following pages provide the resolution that the board needs to adopt to approve this action.


RECOMMENDATION:

The administration recommends the board approve the resolution as presented.

 
VII.F. APPROVE REIMBURSEMENT RESOLUTION
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide information relating to the compliance of the school district with the reimbursement bond regulations under the Internal Revenue Code.


RECOMMENDATION:

The administration recommends approval of the reimbursement resolution as presented.
 
VII.G. ACCEPT A COMP REPORT
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide an overview of the 2019-2020 A Comp Annual report.  Under Minnesota Statutes, section 122A.414, subdivision 3(a) the report must be submitted to the school board in June of each year and include findings and recommendations for the program.


RECOMMENDATION:

The administration recommends the board accept the 2019-2020 A Comp Annual report as presented.
 
VII.H. ACCEPT REPORT ON 2019-2020 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide an end of year update on the 2019-2020 District Operation Plan.  The following pages provide further information.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2019-2020 District Operational Plan as presented.
 
VII.I. APPROVE WORK AGREEMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

A tentative settlement was reached between the District and the following employee group:
 
  • Cabinet

Scott Heckert, Human Resource Director, will provide an overview of the work agreement.  The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the following:
 
  • Work agreement between the District and the Cabinet members for the 2020-2021 and 2021-2022 school years.
VIII. COMMUNICATION ITEMS
Presenter:  Julie Critz
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. REVIEW SUPERINTENDENT EVALUATION SUMMARY
Presenter:  Julie Critz
Description:  INFORMATION:

The board will discuss the summary of the superintendent evaluation.  The Personnel/Negotiation Committee met with the superintendent on June 9, 2020 to review the summary report of the evaluation.  There will be more discussion at the time of the meeting.
 
VIII.B. ADDITIONAL FINANCIAL INFORMATION
VIII.C. ADMINISTRATIVE TEAM
VIII.D. SCHOOL BOARD MEMBER REPORTS
VIII.E. SCHOOL BOARD COMMITTEE REPORTS
IX. ADJOURNMENT
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