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May 18, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION

Julie Critz will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Travis Hochhalter was named State Class AA Girls Cross Country Head Coach of the Year.

10th grader Rachel Duchene has been selected as a recipient of the Rising Star honor through the Minnesota Aspirations in Computing (MNAiC) organization. This honor is bestowed upon female students who have demonstrated a commitment to continue to strengthen their technology skills and their exploration of the field.
V. CONSENT AGENDA
Presenter:  Julie Critz
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON APRIL 20, 2020
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the April 20, 2020 regular school board meeting.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
Attachments:
V.B. APPROVE PAYMENT OF BILLS FOR APRIL 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for April 2020.
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR APRIL 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of April 30, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of April 2020.
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Wildman, Chelsey:  Behavioral Analysis @ DMS, effective 8/31/2020
  • Johnson, Abbigail:  Elementary Teacher @ MES, effective 8/31/2020
  • Kuefler, Kaytlin:  Elementary Teacher @ WES, effective 8/31/2020
  • Herrera, Kelly:  Elementary Teacher @ TBD, effective 8/31/2020
  • Klimek, Cheryl:  Secretary @ EEC, effective 8/31/2020
  • Jergenson, Brady:  Elementary Teacher @ TBD, effective 8/31/2020
  • Josephson, Darcy:  Assistant Superintendent @ DO, effective 7/1/2020
  • Jost, Amy:  Physical Ed/Health Teacher @ AAHS, effective 8/31/2020

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff member and pay him according to the salary schedule:

Co-Curricular Staff:
  • Meyer, Josh:  Head Boys Hockey Coach


RECOMMENDATION:

The administration recommends the board approve the employment of the individual named.
 
V.D.3. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Janzen, Jeana:  Counselor, effective 6/3/2020 
  • Curry, Tami:  Learning Resource Teacher, effective 6/3/2020
  • Grote, Kallie:  English Teacher, effective 6/3/2020
  • Streich, Theresa:  Secretary, effective 6/30/2020
  • Keeney, Alex:  Elementary Teacher, effective 6/3/2020
  • Thompson, Kayla:  Elementary Teacher, effective 6/3/2020
  • Miller, Caroline:  Elementary Teacher, effective 6/3/2020


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
V.D.4. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Kujala, Krista:  Projected leave date of August 31, 2020; projected return date of October 12, 2020. 
  • Carpenter, Mary:  Projected leave date of September 11, 2020; projected return date of November 27, 2020.
  • Koopman, Chelsey:  Requesting an extension of her leave of absence.  The recommendation is to deny this leave request.


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
V.D.5. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Olson, Sheila:  Teacher, effective 6/3/2020 [date of hire: 8/29/1989]
  • Johnson, Abby:  Teacher, effective 6/3/2020 [date of hire: 8/29/1989]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for the years of service to the district.
V.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to Runestone Electric Association for $1,500 to purchase materials to be used in the production of ‘Literacy Bags’ to be made by the students at the Transition Center and given to children when they apply for their first library card through the Douglas County Library.
  • Grant application to 3M for $7,700 to help update the robotics programs at DMS and the elementary schools in addition to covering the math masters/math counts registration costs.
  • Grant application to Douglas County Children’s Mental Health Collaborative for $5,885 to purchase supplies that will be used in the creation of ‘Regulation Stations’ to help meet sensory/social/emotional and academics needs of all students.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
V.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 516 - Student Medication
    • Policy 517 - Student Recruiting
    • Policy 518 - DNR-DNI Orders
    • Policy 519 - Interview of Students by Outside Agencies
    • Policy 520 - Student Surveys
    • Policy 521 - Student Disability Nondiscrimination
    • Policy 808 - Naming New Facities
    • Policy 809 - Naming Rights Policy
    • Policy 812 - Energy Management

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
V.H. ADOPT DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the April 2020 board meeting:
 
    • Policy 508 - Extended School Year for Certain Students with Individualized Education Programs
    • Policy 512 - School-Sponsored Student Publications and Activities
    • Policy 513 - Student Promotion, Retention, Acceleration and Program Design
    • Policy 538 - Field Trips for Students
    • Policy 543 - Lost or Damaged Text and Library Books
    • Policy 654 - Attendance at MSHSL Extracurricular State Level Competition
    • Policy 705 - Investments
    • Policy 705.1 - School District OPEB Trust


RECOMMENDATION:

The administration recommends the board adopt Policies 508, 512, 513, 538, 543, 654, 705 and 705.1. 
V.I. REPEAL DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following policy is recommended for repeal:
 
  • Policy 807 - No Firearms at Facilities Under Temporary or Exclusive Control of School District

The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports repealing.

The administration is in support of this recommendation.


RECOMMENDATION:
 
  • The administration recommends repealing Policy 807 - No Firearms at Facilities Under Temporary or Exclusive Control of School District.
V.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Lease Agreement for recreational facilities in the Douglas County Services Center between Douglas County and Alexandria Public Schools beginning July 1, 2020 through December 31, 2020
  • Service Agreement for consultative services in relation to Alexandria Public Schools’ management of its environmental health and occupational safety programs between Lakes Country Service Cooperative and Alexandria Public Schools beginning July 1, 2020 through June 30, 2023
  • Memorandum of Understanding for student teaching services between Luther College and Alexandria Public Schools for the 2020-2021 school year
VI. REPORTS/DISCUSSION ITEMS
VI.A. ASSESSMENT PRACTICES AND REPORTING
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Due to the change of instruction model to Distance Learning, there is a need to review and revise assessment and reporting practices to better align with the current teaching and learning model. An overview of these revisions will be provided. A question and answer time will follow at the meeting.

No formal action is expected.

 
VII. ACTION ITEMS
VII.A. APPROVE FINAL REVISION OF FISCAL YEAR 2019-2020 BUDGET
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will present proposed final revisions to the 2019-2020 district financial budget.  The following pages provide a summary of the budget revisions.


RECOMMENDATION:

The administration recommends approval of the 2019-2020 budget as presented.

 
VII.B. APPROVE FIRST READING OF THE 2020-2021 DISTRICT FACILITIES RENTAL HANDBOOK AND PROCEDURES
Presenter:  Lynn Jenc
Description:  BACKGROUND INFORMATION:

Lynn Jenc will present the 2020-2021 Facilities Rental Handbook & Procedures to the board members for a first reading.  The following pages provide further information.  A second reading will follow at the June 15, 2020 board meeting.


RECOMMENDATION:

The administration recommends the board approve the first reading of the 2020-2021 Facilities Handbook & Procedures document.
 
VII.C. APPROVE MEAL SERVICE EXTENSION
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

We have been delivering meals for children during the distance learning time frame. This service was set to end on the last day of school.


RECOMMENDATION:

The administration recommends approval of the plan to extend providing meals to students through June.
 
VII.D. APPROVE GRADUATION PLAN
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

Due to the COVID-19 circumstances, a traditional graduation commencement ceremony is not possible on May 29th. The district has created two alternate options based upon information gathered, such as survey data, research of other school districts, guidance from the Commissioner of Education and Governor Walz. This information will be shared with the board for consideration. 


RECOMMENDATION:

The administration recommends approval of the 2020 graduation plan as presented.
 
VII.E. APPROVE ADJUSTMENT TO SUMMER SCHOOL
Presenter:  Michelle Bethke-Kaliher
Description:  BACKGROUND INFORMATION:

Due to COVID-19 and the new requirements for continued distance learning, it is recommended that we change our previously approved plan for the Extended School Year Services (ESY) by adjusting the dates to June 15, 2020 through August 15, 2020.


RECOMMENDATION:

The administration recommends approval of the adjusted 2020 summer school schedule as presented.
 
VIII. COMMUNICATION ITEMS
Presenter:  Julie Critz
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
VIII.B. SCHOOL BOARD MEMBER REPORTS
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
VIII.D. ADDITIONAL FINANCIAL INFORMATION
IX. ADJOURNMENT
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