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April 20, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION

Julie Critz will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Matthew Carlsen was selected as a Hobey Baker HS Character Award winner at the State Boys Hockey Tournament and was also recently recognized by the Echo Press and social media for inventing a hockey stick wrapping machine.

EMNTR Academy Instructor Tom Ellison is this year’s Education Minnesota nominee for the NEA Foundation Awards for Teaching Excellence.

The Girls Basketball Team was given the title of 2020 Co-Consolation Champions after the consolation champion game was cancelled due to the COVID-19 outbreak.

The Girls Hockey Team was awarded the CLC Sportsmanship Award.

The Wrestling Team was also awarded the CLC Sportsmanship Award for the 2019-20 season.
V. CONSENT AGENDA
Presenter:  Julie Critz
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MARCH 16, 2020 AND SPECIAL MEETINGS ON MARCH 16, 2020 AND MARCH 18, 2020
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the March 16, 2020 regular school board meeting and special board meetings on March 16, 2020 and March 18, 2020.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
V.B. APPROVE PAYMENT OF BILLS FOR MARCH 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for March 2020.
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MARCH 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of March 31, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of March 2020.
 
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Franzen, William:  Bus Driver @ Transportation, effective 3/9/2020
  • Schweisthal, Linnay:  Ag Teacher @ AAHS, effective 8/31/2020
  • Van Acker, Eva:  Gymnastics Rec Coach, effective 3/13/2020
  • Schmitz, Kendra:  Behavior Intervention Support @ CE, effective 4/7/2020
  • Jenc, Ashlyn:  Behavior Intervention Support @ CE, effective 4/6/2020
  • Kaitlyn, Dyrstad:  Behavior Intervention Support @ CE, effective 4/6/2020

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule, pending the resolution of the COVID-19 situation:

Co-Curricular Staff:
  • Johnson, Noah:  Marching Band/Percussion
  • Harstad, David:  Middle School Golf Coach
  • Peterson, Ryan:  6th Grade Softball Coach
  • Smith, Jacob:  Middle School Spring Strength Training Coach
  • Schafer, Jessica:  Middle School Track Coach

RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named pending the resolution of the COVID-19 situation and spring activities being able to resume.
V.D.3. ADDITIONAL POSITION REQUEST
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following position.  The Personnel/Negotiation Board Committee supports the recommended addition:
 
  • Request for a part time Varsity Gymnastics Booster Assistant Coach

RECOMMENDATION:

The administration is recommending the board approve the staff position as presented.
V.D.4. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Bower, Becky:  Paraprofessional @ LES, effective 4/1/2020
  • Bossert, Jordyn:  Elementary teacher @ VES, effective 6/3/2020 
  • Johnson, Heather K.:  Paraprofessional @ EEC, effective 3/23/2020
  • Pachan, Rachel:  Elementary Teacher (Was on an approved leave for the 2019-20 school year), effective 3/19/2020 resigned.
  • Christensen, Samantha:  Compass Paraprofessional @ MES, effective 4/13/2020
  • Myhro, Colin:  SPED teacher @ DMS, effective 6/3/2020
  • Myhro, Danielle:  SPED teacher @ VES, effective 6/3/2020


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
V.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The following leave requests have been received:

Leave of Absence Request:
  • Gilbertson, Kari:  Projected leave date of May 9, 2020; projected return date June 20, 2020
  • Krippner, Grace:  Projected leave date of June 12, 2020; projected return date July 24, 2020


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
V.E. ADOPT RESOLUTION FOR GRANT APPLICATION
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to MAELC for $7,032 to purchase equipment to be used in agricultural classes to increase use of school greenhouses.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant application.
V.F. APPROVE DONATIONS AND GRANTS
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
V.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 508 - Extended School Year for Certain Students with Individualized Education Programs
    • Policy 512 - School-Sponsored Student Publications and Activities
    • Policy 513 - Student Promotion, Retention, Acceleration and Program Design
    • Policy 538 - Field Trips for Students
    • Policy 543 - Lost or Damaged Text and Library Books
    • Policy 654 - Attendance at MSHSL Extracurricular State Level Competition
    • Policy 705 - Investments
    • Policy 705.1 - School District OPEB Trust

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
V.H. ADOPT DISTRICT POLICIES
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the March 2020 board meeting:
 
    • Policy 458 - Substitute Teachers
    • Policy 460 - Domestic Abuse Safety Policy
    • Policy 501 - School Weapons Policy
    • Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student’s Person
    • Policy 504 - Code of Conduct
    • Policy 505 - Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees
    • Policy 507 - Corporal Punishment


RECOMMENDATION:

The administration recommends the board adopt Policies 458, 460, 501, 502, 504, 505 and 507. 
V.I. COOPERATIVE SPONSORSHIP
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The District has received a request from Parkers Prairie High School for a cooperative sponsorship in Boys Tennis for the 2019-2020 school year.  Activities Supervisor Ben Kvidt supports this request.


RECOMMENDATION:

The administration recommends the board approve the cooperative sponsorship between the District and Parkers Prairie High School in Boys Tennis for the 2019-2020 school year.

 
VI. REPORTS/DISCUSSION ITEMS
VI.A. COVID-19 UPDATE
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

Information will be shared regarding the latest updates on the COVID-19 situation:
  • Distance Learning
  • Childcare
  • Food Service
  • Financial
A question and answer time will be provided at the meeting.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE FACILITY RELOCATION PLAN
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Business Director, Trevor Peterson, will provide information regarding recent discussions to relocate the District Office and Community Education offices to make room for learning spaces at Woodland Elementary. 


RECOMMENDATION:

It is recommended to suspend any potential relocation of the District Office and Community Education offices for the time being, and to revisit possibilities as necessary in the future.

 
VII.B. AWARD OR REJECT WOODLAND REMODEL BIDS
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide information about the bids received on March 9, 2020 for the Woodland Elementary School project.


RECOMMENDATION:

The administration recommends to reject all bids for the Woodland Elementary School remodel project in connection with the recommendation to suspend relocation of the District Offices & Community Education offices at this time.

 
VII.C. APPROVE BOUNDARY REALIGNMENT PLAN
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

One of the commitments made to the community with regard to the passing of the operating levy was to maintain or reduce class sizes across the district, with first priority given to our elementary classes.  Therefore, a boundary study was completed and the board approved the adjustments in February.  Given the uncertainties brought on by the 2020 COVID-19 pandemic, we are not confident that our growth projections will hold according to the predicted timeline and we feel providing stability to students during this time period is in their best interest. 


RECOMMENDATION:

The administration recommends that the board rescind their decision to move forward with the elementary attendance boundary realignment proposal.

 
VII.D. AWARD BIDS FOR PRIME VENDOR SERVICES
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the proposals received for Prime Vendor contract and services for Alexandria Public Schools’ Food & Nutrition Services programs for SY 2020-21 with the option to roll over the contract for three one-year renewals.


RECOMMENDATION:

The administration recommends awarding the contract for Prime Vendor Services to Sysco Western, the low bidder, for the 2020-21 school year with the option to renew for three one-year increments.
 
VII.E. APPROVE BUS/VAN REPLACEMENT PLAN
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the bus/van replacement plan for fiscal year 2020-21.


RECOMMENDATION:

The administration recommends the board approve bus/van replacement plan for fiscal year 2020-21 as presented.
 
VII.F. APPROVE ADVERTISING FOR BIDS FOR ROOF REPLACEMENT
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The administration is recommending the board approve advertising for and accepting bids for roof replacement at Discovery Middle School and Carlos Elementary School.


RECOMMENDATION:

The administration recommends the board approve advertising for and accepting bids for roof replacement.
 
VII.G. ADOPT RESOLUTION RELATING TO CHOOSING NOMINEES AND CALLING THE PRIMARY ELECTION
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide the resolution and notice related to the August 11, 2020 school board primary election.  The resolution establishes the opportunity to utilize a primary election to choose nominees based upon the number affidavits of candidacy filed and directs the district to publish and post the required notices.  These documents are required by law.


RECOMMENDATION:

The administration recommends that the board adopt the Resolution and Notice as presented.
 
VII.H. ADOPT RESOLUTION ESTABLISHING DATES FOR FILING AFFIDAVITS OF CANDIDACY
Presenter:  Julie Critz
Description:  BACKGROUND INFORMATION:

The following pages provide the resolution and notice related to the November 3, 2020 school board election.  The resolution establishes the filing dates for affidavits of candidacy and directs the district to publish and post the required notices.  These documents are required by law.

School board members whose term will expire at the end of 2020 are:
  • Dave Anderson
  • Pam Carlson
  • Angie Krebs


RECOMMENDATION:

The administration recommends that the board adopt the Resolution and Notice as presented.
 
VIII. COMMUNICATION ITEMS
Presenter:  Julie Critz
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
Presenter:  Julie Critz
Description:  The district administrative team will provide information updates to the board at the meeting.
VIII.B. SCHOOL BOARD MEMBER REPORTS
Presenter:  Julie Critz
Description:  School board members will share information and other updates as appropriate.
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
Presenter:  Julie Critz
Description:  The following pages provide the minutes of recent meetings of the Personnel/Negotiations Committee, Curriculum/Policy Committee and the Budget/Facilities Committee.
 
VIII.D. ADDITIONAL FINANCIAL INFORMATION
Presenter:  Julie Critz
IX. ADJOURNMENT
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