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November 20, 2017 at 7:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
Description:     
2. Roll Call
Description:  Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan____
      
3. Public Input, Staff Input, Board Input
Description:  GSA Club

Chrissy Rendleman- closed session
4. Reports of Board Committees
Description: 
4.A. Finance Committee
Description:  Treasurer’s Report – October 31, 2017
Beginning checking balance of $ 3,179,306.56
Revenue of $4,390,426.12
Payroll and Benefits $837,446.10
Bills   $692,416.40        
TAW Payment $0.00
Total Expenditures of $ 1,529,862.50
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance October 31, 2017 of $ 6,039,870.18
Ending savings and investments October 31, 2017 of $4,432,498.77
Total cash balance October 31, 2017 of $ 10,472,368.95
Total outstanding liabilities October 31, 2017 of $ 228,232.97
Total unencumbered fund balance October 31, 2017 of $10,307,331.92

Activity Funds – October 31, 2017
Activity fund beginning balance of $ 226,859.92
Revenue of $ 23,355.10
Expenditures of $ 27,384.49
Ending balance October 31, 2017 of $ 222,830.53
 
Vocational Account – October 31, 2017
Vocational fund beginning balance of $ 118,982.94
Revenue of $ 8,410.40
Expenditures of $516.20
Ending balance October 31, 2017 of $ 126,877.14
 
Financial Reports – Bills and Payroll
Payroll for November 05, 2017 was in an amount of $95,339.81, which included $9,830.05 above contracted amounts.  Bills were reviewed in an amount of $948,569.23.          

4.B. Building Committee
Description: 
Bullet Points of Building Committee Meeting
  • Dr. Osborne reviewed the Matrix of all building projects with the Building Committee. He discussed the status of each of the projects and shared the next steps needed.
  • Discussion of the Greenhouse included the announcement of the ribbon cutting on December 6, 2017, at 4:00 p.m.
  • The Demolition project included the plan to have memorabilia available for alumni from Changnon Gym. 

5. Administrative Reports
Description:  Dr. Osborne to give update on facility projects

Principal Fatheree to discuss the School Motto along with the South Seven Conference Discussion
6. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
6.A. Minutes: Regular Open Board Minutes, October 16, 2017
Description:  Recommendation is to approve the Regular Open Board Minutes for October 16, 2017
     
6.B. Minutes: Regular Closed Board Minutes, October 16, 2017
Description:  Recommendation is to approve the Regular Closed Board Minutes for October 16, 2017
     
6.C. Minutes: Board Retreat Open Minutes, October 26, 2017
Description:  Recommendation is to approve the Board Retreat Open Minutes for October 26, 2017
6.D. Minutes: Board Retreat Closed Minutes, October 26, 2017
Description:  Recommendation is to approve the Board Retreat Closed Minutes for October 26, 2017
6.E. Minutes: Board Retreat Open Minutes, November 9, 2017
Description:  Recommendation is to approve the Board Retreat Open Minutes for November 9, 2017
6.F. Minutes: Board Retreat Closed Minutes, November 9, 2017
Description:  Recommendation is to approve the Board Retreat Closed Minutes for November 9, 2017
6.G. New Course Proposals for 2018-2019 
Description:  Recommendation is to approve the New Course Proposals for the 2018- 2019 school year as presented.
  • Intermediate Keyboard & Composition A
  • Natural Resources Management & Conservation at a Glance
  • Veterinary Technology at a Glance
  • Horticultural Production & Management at a Glance
  • Intermediate Algebra
  • Intermediate Geometry
  • Intermediate Guitar
  • Jazz Band
  • Principles of Effective Speaking
  • Robotics 2
  • Science Lab

Attachments: (8)
6.H. Resignations
Description:  Recommendation is to approve the resignation of Assistant Girl's Basketball Coach Grayling Townsend
6.I. Trips
Description:  Recommendation is to approve the Chess Team State Finals Trip to Peoria, Illinois as presented. Recommendation is to approve the Speech & Acting Team Field Trip to Byron, Illinois as presented.
6.J. Treasurer's Report October 2017
Description:  Recommendation is to approve the October 2017 treasurer's report as reviewed by the finance committee.
     
6.K. Financial Reports and Bills October 2017
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee.

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented.

May I have a motion to approve the Consent Agenda?  

Motion was made by ___ and seconded by ___ to approve the consent agenda items as presented.   

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan____

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
       
7. Action Items
7.A. Tentative 2017 Tax Levy
Description:  Recommendation is to approve the 2017 tentative tax levy to be placed for public viewing and comment as presented.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the 2017 tentative tax levy to be placed for public viewing and comment as presented.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.B. Truth in Taxation Hearing
Description:  Recommendation is to approve a Truth in Taxation Hearing to be held in conjunction with the adoption of the 2017 tax levy at 7:00 p.m. on December 18, 2017.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve a Truth in Taxation Hearing to be held in conjunction with the adoption of the 2017 tax levy at 7:00 p.m. on December 18, 2017.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.C. Architectural Contract
Description:  Recommendation is to approve the Architectural Contract for the Maintenance Building submitted by Baysinger, Inc. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the Architectural Contract for the Maintenance Building submitted by Baysinger, Inc. 

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.D. Sponsors 2017-2018
Description:  Recommendation is to approve the 2017 - 2018 Sponsor's List for the 2017 - 2018 school year as presented.  

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the 2017 - 2018 Sponsor's List for the 2017 - 2018 school year as presented.  

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.E. Employment
Description:  All employments are contingent on proper paperwork (I-9, Background Checks etc.) being completed and turned in.

Recommendation is to approve the employment of Jami Williams as Administrative Secretary to replace Tyra Anderson for the 2017-2018 school year at Appendix B Step 8 for 210 days as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Jami Williams as Administrative Secretary to replace Tyra Anderson for the 2017-2018 school year at Appendix B Step 8 for 210 days as presented. 

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___


Recommendation is to approve the employment of Matt Pool as Assistant Girl's Basketball Coach for the 2017-2018 school year as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Matt Pool as Assistant Girl's Basketball Coach for the 2017-2018 school year as presented. 

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____


Recommendation is to approve the employment of Matt Russell as Volunteer Boy's Basketball Coach for the 2017-2018 school year as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Matt Russell as Volunteer Boy's Basketball Coach for the 2017-2018 school year as presented.  

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____


Recommendation is to approve the employment of Grayling Townsend as Volunteer Girl's Basketball Coach for the 2017-2018 school year as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Grayling Townsend as Volunteer Girl's Basketball Coach for the 2017-2018 school year as presented. 

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
8. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).

Collective negotiating matters between the public body and its employees or their representative, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

Student disciplinary cases. 5 ILCS 120/2(cX9).

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into
the minutes of the closed meeting. 5 ILCS 120/2(cX11).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).

Collective negotiating matters between the public body and its employees or their representative, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

Student disciplinary cases. 5 ILCS 120/2(cX9).

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into
the minutes of the closed meeting. 5 ILCS 120/2(cX11).

Asbery____; Boldt ___; Elliott ___; Fairchild___; Kassner  ____; Knowles ____; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Asbery____; Boldt ___; Elliott___; Fairchid -__; Kassner  ____; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
9. Proposed Salary Increases 2017-2018
Description:  Recommendation is to approve FY18 salaries for Administration and Non-Union Employees as presented. 

May I have a motion for approval?

Motion was made by ___ and seconded by ___ to approve FY18 salaries for Administration and Non-Union Employees as presented. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan____

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
10. Adjournment
 
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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