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October 16, 2017 at 7:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
Description:     
2. Roll Call
Description:  Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan____
      
3. Public Input, Staff Input, Board Input
Description:  Future Business Leaders of America (FBLA) 

CEO Class 

Shawn Parks
4. Reports of Board Committees
Description: 
4.A. Finance Committee
Description:  Treasurer’s Report – September 30, 2017

Beginning checking balance of $ 3,538,144.82
Revenue of $949,927.96
Payroll and Benefits $842,738.80
Bills   $466,027.42        
TAW Payment $0.00
Total Expenditures of $ 1,308,766.22
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance September 30, 2017 of $ 3,179,306.56
Ending savings and investments September 30, 2017 of $4,429,563.94
Total cash balance September 30, 2017 of $ 7,608,870.50
Total outstanding liabilities September 30, 2017 of $ 31,597.97
Total unencumbered fund balance September 30, 2017 of $7,640,468.47


Activity Funds – September 30, 2017

Activity fund beginning balance of $ 203,414.94
Revenue of $ 36,275.00
Expenditures of $ 12,830.02
Ending balance September 30, 2017 of $ 226,859.92

 
Vocational Account – September 30, 2017

Vocational fund beginning balance of $ 124,189.66
Revenue of $ 11.28
Expenditures of $5,218.00
Ending balance September 30, 2017 of $ 118,982.94


Financial Reports – Bills and Payroll

Payroll for October 05, 2017 was in an amount of $89,110.63, which included $10,914.22 above contracted amounts. Bills were reviewed in an amount of $678,460.84.          
4.B. Building Committee
Description: 
Bullet Points of Building Committee Meeting
  • Dr. Osborne reviewed the Facility Matrix with the Board of Education, along with the status of each of the projects and the timeline. 
  • The celebration for the completion of the Greenhouse was also discussed
5. Administrative Reports
Description:  IASB- 2017 Resolutions Committee Report
6. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
6.A. Minutes: Special Open Board Minutes, September 25, 2017
Description:  Recommendation is to approve the Special Open Board Minutes for September 25, 2017
     
6.B. Minutes: Special Closed Board Minutes, September 25, 2017
Description:  Recommendation is to approve the Special Closed Board Minutes for September 25, 2017
6.C. Minutes: Special Open Board Minutes, October 2, 2017
Description:  Recommendation is to approve the Special Open Board Minutes for October 2, 2017
6.D. Minutes: Special Closed Board Minutes, October 2, 2017
Description:  Recommendation is to approve the Special Closed Board Minutes for October 2, 2017
6.E. Minutes: Special Open Board Minutes, October 5, 2017
Description:  Recommendation is to approve the Special Open Board Minutes for October 5, 2017
6.F. Minutes: Special Closed Board Minutes, October 5, 2017
Description:  Recommendation is to approve the Special Closed Board Minutes for October 5, 2017
6.G. Second Consideration of Policy Updates from the Illinois Association of School Boards, Issue 94.
Description:  Recommendation is to approve the Second Consideration of Policy Updates from the Illinois Association of School Boards, Issue 94.
6.H. Second Consideration of Policy Updates from the Illinois Association of School Boards, Issue 95.
Description:  Recommendation is to approve the Second Consideration of Policy Updates from the Illinois Association of School Boards, Issue 95.
6.I. New Course Proposals for 2018-2019 
Description:  Recommendation is to approve the New Course Proposals for the 2018- 2019 school year as presented.
  • Intermediate Keyboard & Composition A
  • Natural Resources Management & Conservation at a Glance
  • Veterinary Technology at a Glance
  • Horticultural Production & Management at a Glance
  • Intermediate Algebra
  • Intermediate Geometry
  • Intermediate Guitar
  • Jazz Band
  • Principles of Effective Speaking
  • Robotics 2
  • Science Lab

6.J. Trips
Description:  Recommendation is to approve the 2017 HOSA Overnight Retreat trip to Decatur, Illinois as presented. 

Recommendation is to approve the 2017 FBLA National Fall Leadership Conference field trip to St. Louis, Missouri as presented. 

6.K. Treasurer's Report September 2017
Description:  Recommendation is to approve the September 2017 treasurer's report as reviewed by the finance committee.
     
6.L. Financial Reports and Bills September 2017
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee.

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented.

May I have a motion to approve the Consent Agenda?  

Motion was made by ___ and seconded by ___ to approve the consent agenda items as presented.   

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan____

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
       
7. Action Items
7.A. Acceptance of the FY 2017 District Audit and Financial Report
Description:  The recommendation is to approve the adoption of the FY 2017 District Audit and Financial Report for the Fiscal Year 2017 as presented at the Finance Committee Meeting.   

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve the adoption of the
District Audit and Financial Report for the Fiscal Year 2018 as presented

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
  
7.B. Acceptance of the FY 2017 Area Vocational Center Audit and Financial Report
Description:  Recommendation is to approve the Acceptance of the FY 2017 Area Vocational Center Audit and Financial Report for 2017-2018 school year as presented.

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to accept the FY 2017 Area Vocational Center Audit and Financial Report for 201-2018 school year as presented.

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
 
7.C. Vocational Signatory Designee
Description:  Recommendation is to approve Taylor Evans as Vocational Signatory Designee on the Vocational Account to replace Carleka Spann who has resigned.

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to approve Taylor Evans as Vocational Signatory Designee on the Vocational Account to replace Carleka Spann who has resigned.

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.D. Debit Card Signatory Designee
Description:  Recommendation is to approve Interim Superintendent Marilyn Holt as Debit Card Signatory Designee on the Debit Card Account to replace Mike Smith. 

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to approve Interim Superintendent Marilyn Holt as Debit Card Signatory Designee on the Debit Card Account to replace Mike Smith. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.E. Scholarship Signatory Designee
Description:  Recommendation is to approve Interim Superintendent Marilyn Holt as Scholarship Signatory Designee on the Scholarship Account to replace Mike Smith. 

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to approve Interim Superintendent Marilyn Holt as Scholarship Signatory Designee on the Scholarship Account to replace Mike Smith. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
7.F. People's National Bank Account
Description:  Recommendation is to approve Interim Superintendent Marilyn Holt to be added to the People's National Bank Account for the 2017-2018 school year as presented. 

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to approve Interim Superintendent Marilyn Holt to be added to the People's National Bank Account for the 2017-2018 school year as presented. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
8. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).

Collective negotiating matters between the public body and its employees or their representative, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
   
Student disciplinary cases. 5 ILCS 120/2(cX9).

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into
the minutes of the closed meeting. 5 ILCS 120/2(cX11).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).

Collective negotiating matters between the public body and its employees or their representative, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
    
Student disciplinary cases. 5 ILCS 120/2(cX9).

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into
the minutes of the closed meeting. 5 ILCS 120/2(cX11).

Asbery____; Boldt ___; Elliott ___; Fairchild___; Kassner  ____; Knowles ____; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Asbery____; Boldt ___; Elliott___; Fairchid -__; Kassner  ____; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
9. Employment
Description:  All employments are contingent on proper paperwork (I-9, Background Checks etc.) being completed and turned in.

Recommendation is to approve the employment of Tyra Anderson as Administrative Assistant to replace Kathy Shaw when she retires for the remainder of the 2017-2018 school year as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Tyra Anderson as Administrative Assistant to replace Kathy Shaw when she retires for the remainder of the 2017-2018 school year as presented. 

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____


Recommendation is to approve the employment of Raquel Maxey as Drama Assistant for the 2017 - 2018 school year as presented.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Raquel Maxey as Drama Assistant for the 2017 - 2018 school year as presented.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____


Recommendation is to approve the employment of Scott Shaw as Fishing Team Head Coach for the 2017 - 2018 school year as presented.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the eemployment of Scott Shaw as Fishing Team Head Coach for the 2017 - 2018 school year as presented.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____


Recommendation is to approve the employment of Brandon McPherson as Volunteer Boy's Bowling Coach for the 2017 - 2018 school year as presented.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the employment of Brandon McPherson as Volunteer Boy's Bowling Coach for the 2017 - 2018 school year as presented.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
9.A. Administrative Contract Agreement
Description:  Recommendation is to approve the Administrative Contract Agreement for 2017-2018 school year as presented. 

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to  approve the Administrative Contract Agreement for 2017-2018 school year as presented. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
9.B. Environmental Consultants, LLC Contract
Description:  Recommendation is to approve the Contract with Jeff Faust from Environmental Consultants, LLC for the review and analysis of demolition bids. 

May I have a motion for approval? 

Motion was made by ___ and seconded by ___ to approve the Contract with Jeff Faust from Environmental Consultants, LLC for the review and analysis of demolition bids. 

Asbery___; Boldt___; Elliott___; Fairchild___; Kassner___; Knowles___; Flanigan___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
10. 2017-2020 Contract Between MVTHS Board of Education and MVTHS MHCA
Description:  Recommendation is to approve the 2017-2020 Contract Between MVTHS Board of Education and MVTHS MHCA.

May I have a motion for approval?

Motion was made by ____ and seconded by____ to approve the 2017-2020 Contract Between MVTHS Board of Education and MVTHS MHCA.

Asbery___; Boldt __; Elliott; ___; Fairchild___; Kassner ___; Knowles ___; Flanigan____

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED ____
11. Adjournment
 
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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