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April 18, 2017 at 6:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
2. Roll Call
Description:  Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ____; Beck___
 
3. Public Input, Staff Input, Board Input
4. Reports of Board Committees
4.A. Finance Committee
Description:                  
Treasurer’s Report – March 31, 2017
Beginning checking balance of $ 7,083,133.81
Revenue of $1,158,297.34
Payroll and Benefits $821,076.26
Bills   $391,187.72        
TAW Payment $0.00
Total Expenditures of $ 1,212,263.98
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance March 31, 2017 of $ 7,029,167.17
Ending savings and investments March 31, 2017 of $2,636,754.13
Total cash balance March 31, 2017 of $ 9,665,921.30
Total outstanding liabilities March 31, 2017 of $ 31,597.97
Total unencumbered fund balance March 31, 2017 of $9,697,519.27

       
Activity Funds – March 31, 2017
Activity fund beginning balance of $ 205,211.20
Revenue of $ 50,070.93
Expenditures of $ 43,230.44
Ending balance March 31, 2017 of $ 212,051.69

Vocational Account – March 31, 2017
Vocational fund beginning balance of $ 160,170.17
Revenue of $ 4,339.28
Expenditures of $ 25,429.05
Ending balance March 31, 2017 of $ 139,080.40

Financial Reports – Bills and Payroll
Bills were reviewed by the finance committee in an amount of $307,083.43. Payroll for April 05, 2017 was in an amount of $84,967.64, which included $9,322.17 above contracted amounts.
   
4.B. Building Committee
Description:  Committee received an update of the new building project.

Highlights of the Building Committee Meeting

- Update of New High School:  Status of punch list items and final close out payments were discussed. 
- Athletic Storage Building: the need and specifications for an outdoor athletic storage building including location and type of building were discussed.  
- Arts Department Storage presentation was given by Crystal Nowak and discussion was held regarding the need and pricing for storage for the fine arts department. 
- Greenhouse Bid Specifications/Equipment: Greenhouse location, specifications, and design were discussed, and bid documents were agreed upon for advertisement.  
- 320 S. 7th Street Campus: Presentation was given by a demolition company, discussion of demolition on buildinga A - F occurred, and demolition to be part of overall plan for disposition of the old campus. Decision for placing demolition project out for bid to be made in the future.   
- Fuel Tank: Size, location, and type of tank to be supplied by FS was discussed. Additional information was requested by committee.

Technology specification for the greenhouse was discussed. Final technology specification to be determined through input from ASG, FGM, Superintendent, and Board. 
   
4.C. Curriculum Committee 
Description:  Highlights of the Curriculum Committee Meeting: 
Discussion was held regarding the CEO class and recognition of credit status for next year. The Aspire Scholarship proposal, and the master schedule status and staffing needs for 201-2018 were also discussed.   
   
5. Administrative Reports
Description:  Principal Report

Superintendent Report  
  
6. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
6.A. Minutes: Special Closed Board Meeting, March 16, 2017
Description:  Recommendation is to approve the Special Closed Board Minutes of March 16, 2017 as presented.   
    
6.B. Minutes: Regular Open Board Meeting, March 20, 2017. 
Description:  Recommendation is to approve the Regular Open Board Minutes of March 20, 2017 as presented.  
   
6.C. Trip
Description:  Recommendation is to approve the Student Council trip to Lombard, IL on May 3-6, 2017 as presented.    
6.D. Treasurer's Report March 2017
Description:  Recommendation is to approve the March 2017 treasurer's report as reviewed by the finance committee.  
   
6.E. Financial Reports and Bills March 2017
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee. 

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented.


May I have a motion to approve the Consent Agenda?  

Motion was made by ___ and seconded by ___ to approve the consent agenda items as presented.   

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
7. Action Items
7.A. Oehm Scholarship Recipients
Description:  Recommendation is to approve the presented Oehm scholarship recipients as presented and recommended by the selection committee. 

May I have a motion for approval?

Motion was made by ___ and seconded by ___ to approve the presented Oehm scholarship recipients as presented and recommended by the selection committee. 

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
7.B. Bass Fishing Activity Account
Description:  Recommendation is to open a Bass Fishing Acivity Account for the 2016-2017 school year as presented.

May I have a motion for approval?
 
Motion was made by ___ and seconded by ___ to open a Bass Fishing Activity Account for the 2016-2017 school year as presented.  

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
7.C. Retirement
Description:  Recommendation is to approve the retirement of Maintenance Staff Verschel Shaw effective June 30, 2018 as presented. 

May I have a motion for approval?

Motion was made by ___ and seconded by ___ to approve the retirement of Maintenance Staff Verschel Shaw effective June 30, 2018 as presented.  

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 

Recommendation is to approve the retirement of Administrative Assistant Janice Brown effective June 30, 2017 as presented. 

May I have a motion for approval?

Motion was made by ___ and seconded by ___ to approve the retirement of Administrative Assistant Janice Brown effective June 30, 2017 as presented.  

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
7.D. Employment
Description:  Recommendation is to approve the hiring of Nicole Shambo as a Science teacher at Lane A Step 1 for the 2017-2018 school year as presented.

May I have a motion for approval?

Motion was made by ___ and seconded by ___ to approve the hiring of Nicole Shambo as a Science teacher at Lane A Step 1 for the 2016-2017 school year as presented.  

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
7.E. Awarding of Greenhouse Bids
Description:  Recommendation is to award the bid for the new greenhouse project base bid and add alternate 3 to Evrard Strang as per developed specifications location and basis of design in an amount not to exceed $449,620. 

May I have a motion for approval?


Motion was made by ___ and seconded by ___ to award the bid for the new greenhouse project base bid and add alternate 3 to Evrard Strang as per developed specifications location and basis of design in an amount not to exceed $449,620.    

Elliott___; Fairchild___; Goodwine___; Knowles___; Miller___; Mitchell___; Beck___

Approved___ Disapproved___ Abstained___ Absent___

MOTION: CARRIED___ FAILED___ 
   
8. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).


Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____
 
Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
9. Adjournment
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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