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March 20, 2017 at 6:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
2. Roll Call
Description:  Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ____; Beck___
 
3. Open Regular Meeting of the Board of Education
4. Public Input, Staff Input, Board Input
Description:     
5. Reports of Board Committees
5.A. Finance Committee
Description:  Treasurer’s
Report – February 28, 2017
Beginning checking balance of $ 9,453,121.75
Revenue of $1,914,890.89
Payroll and Benefits $831,187.32
Bills   $1,703,691.51   
TAW Payment $1,750,000.00
Total Expenditures of $ 4,284,878.83
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance February 28, 2017 of $ 7,083,133.81
Ending savings and investments February 28, 2017 of $2,664,079.10
Total cash balance February 28, 2017 of $ 9,747,212.91
Total outstanding liabilities February 28, 2017 of $ 31,597.97
Total unencumbered fund balance February 28, 2017 of $9,778,810.88
         
 Activity Funds – February 28, 2017
 Activity fund beginning balance of $ 201,819.89
Revenue of $ 36,737.59
Expenditures of $ 33,346.28
Ending balance February 28, 2017 of $ 205,211.20

Vocational Account – February 28, 2017
Vocational fund beginning balance of $ 2,925.67
Revenue of $ 162,457.25
Expenditures of $ 5,212.75
Ending balance February 28, 2017 of $ 160,170.17

Financial Reports – Bills and Payroll
Bills were reviewed by the finance committee in an amount of $387,497.50.
Payroll for March 03, 2017 was in an amount of $85,862.40, which included $9,007.39
above contracted amounts.
   
5.B. Building Committee
Description:  Committee received an update of the new building project.

Highlights of the Building Committee Meeting

- Update on the new high school
- Athletic storage building
- Arts department storage
- Greenhouse bid specifications/Equipment
- 320 S. 7th Street Campus
- Fuel tank
- Door hardware
- Turf management
5.C. Curriculum Committee
Description:  Highlights of the Curriculum Committee Meeting
-
CEO Class
- Aspire Scholarship
- Master Schedule Status
- Staffing needs
  
6. Administrative Reports
Description:  Principal Report

Superintendent Report  
  
7. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
7.A. Minutes: Special Closed Board Meeting, February 9, 2017
Description:  Recommendation is to approve the Special Closed Board Minutes of February 9, 2017 as presented.   
    
7.B. Minutes: Regular Open Board Meeting, February 21, 2017. 
Description:  Recommendation is to approve the Regular Open Board Minutes of February 21, 2017 as presented.  
   
7.C. Minutes: Closed Board Meeting, February 21, 2017
Description:  Recommendation is to approve the Closed Board Meeting Minutes of February 21, 2017 as presented.  
7.D. IHSA Membership  
Description:  Recommendation is to approve the 2017-2018 annual school term renewal of IHSA membership at no cost per action of the IHSA Board of Directors.  
7.E. Trips
Description:  Recommendation is to approve the FCCLA trip to Springfield, IL from April 6 through April 7th as presented.

Recommendation is to approve the Skills USA trip to Springfield, IL from April 27th to April 29th as presented. 

Recommendation is to approve the Band and Orchestra trip to Cincinnati, Ohio from May 5th through May 7th as presented.
   
7.F. Treasure's Report February 2017
Description:  Recommendation is to approve the February 2017 treasurer's report as reviewed by the finance committee.  
   
7.G. Financial Reports and Bills February 2017
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee. 

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented. 

May I have a motion to approve the Consent Agenda?

Motion was made by_____ and seconded by_____ to approve the consent agenda items as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller____; Mitchell____; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____  
8. Action Items
8.A. Amended 2016-2017 School Calendar
Description:  Recommendation is to approve the amended 2016-2017 school calendar as presented. The superintendent will provide additional comment for board discussion as needed.   
 
May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve the amended 2016-2017 school calendar as presented.  

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
    
8.B. Proposed Scholarship
Description:  Recommendation is to approve the Aspire Scholarship as presented and discussed in Curriculum Committee.    

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the Aspire Scholarship as presented and discussed in Curriculum Committee.  
 
Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____  
  
8.C. District Credit Card Limits
Description:  Recommendation is to increase the District P-Card to 60,000 from a 30,000 dollar limit, order a second district card, and order one additional Activity Account debit card to account for multiple users as presented. This should prevent the need to use personal credit cards for large purchases and requests for reimbursement.

May I have a motion for approval?


Motion was made by ____ and seconded by ____ to increase the District P-Card to 60,000 from a 30,000 limit, order a second district card, and order one additional Activity Account debit card to account for multiple users as presented.   

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
  
8.D. Greenhouse Project Bid
Description:  Enclosed are front end bid documents as prepared by FGM. The project is ready to be presented for formal competitive bid.  
Recommendation is to place the MVTHS Greenhouse project out for competitive bid as per presented requirements and specifications. Bid openings will be April 5th, 2017 at 2:00 p.m.

May I have a motion for approval? 

Motion by____ and seconded by ____ to  place the MVTHS Greenhouse project out for competitive bid as per presented requirements and specifications. Bid openings will be April 5th, 2017 at 2:00 p.m. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller____; Mitchell____; Beck____

Approved____ Disapproved____ Abstained___ Absent____

MOTION: CARRIED____ FAILED____
   
8.E. Employment of Personnel
Description:  All employments are contingent on proper paper work being completed and turned in.

Recommendation is to approve the employment of Scott Shaw as Bass Fishing  Coach for the 2016-2017 school year as presented.

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the employment of Scott Shaw as Bass Fishing Coach for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
  
8.F. CEO Class
Description:  Recommendation is to approve the Jefferson County CEO Entrepreneurial class for recognition of two credits by Mt. Vernon Township High School District 201 and for the credits awarded to receive letter grade designations recognized at  Mt. Vernon High School as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve the Jefferson County CEO Entrepreneurial class for recognition of two credits by Mt. Vernon Township High School District 201 and for the credits awarded to receive letter grade designations recognized at Mt. Vernon High School as presented..  

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
8.G. McCarthy Change Order Authorization
Description:  Enclosed is information received from Board member Ben Mitchell regarding recommendation to approve change order for McCarthy services. 
Recommendation is to approve a change order related to McCarthy services in an amount of 185, 000 as presented. 

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve a change order related to McCarthy services in an amount of 185,000 as presented.   

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
   
9. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).


Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____
 
Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
10. Adjournment
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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