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February 21, 2017 at 6:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
2. Roll Call
Description:  Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ____; Beck___
 
3. Open Regular Meeting of the Board of Education
4. Administrative Reports
Description:  Principal Report

Superintendent Report  
  
5. Board Input, Staff Input, Student Input
Description:  Special Olympics
FBLA
Mock Trial
6. Public Input
7. Reports of Board Committees
7.A. Finance Committee
Description:             
Treasurer’s Report – January 31, 2017
Beginning checking balance of $ 6,071,780.21
Revenue of $4,625,177.62
Payroll and Benefits $813,970.55
Bills   $429,865.53        
TAW Payment $0
Total Expenditures of $ 1,243,836.08
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance January 31, 2017 of $ 9,453,121.75
Ending savings and investments January 31, 2017 of $3,870,700.43
Total cash balance January 31, 2017 of $ 13,323,822.18
Total outstanding liabilities January 31, 2017 of $ 1,718,402.03
Total unencumbered fund balance January 31, 2017 of $11,605,420.15
      
 Activity Funds – January 31, 2017
 Activity fund beginning balance of $ 202,083.23
Revenue of $ 25,778.43
Expenditures of $ 26,041.77
Ending balance January 31, 2017 of $ 201,819.89

Vocational Account – January 31, 2017

Vocational fund beginning balance of $ 4,784.46
Revenue of $ .23
Expenditures of $ 1,859.02
Ending balance January 31, 2017 of $ 2,925.67
 
Financial Reports – Bills and Payroll
Bills were reviewed by the finance committee in an amount of $2,246,430.71.
Payroll for February 03, 2017 was in an amount of $84,999.23, which included $7,171.45
above contracted amounts.
   
7.B. Building Committee
Description:  Highlights of the Building Committee: 

Brian of McCarthy, gave an update on the new high school. Brian shared:  
- Closeouts and punch lists are being wrapped up as well as warranty booklets
- A few contractors will be coming in on Monday February 20th to work on needed items
-The shot put pit was discussed to include the exact set up which will meet guidelines
- Single Shot Put will total approximately $13,600
- Two Shot Put rings will total approximately $21,300      
The Board discussed Landscaping: 
- Possible locations for greenhouse were discussed
- FGM Amendment for greenhouse bid was discussed. FGM amendment will be included in the board packet
- Latest FGM proposal for the greenhouse is $42,850
- No total cost has been estimated for the greenhouse project
The Board discussed storage:
- Athletic storage for track and field will need a total of 4,000 square feet for sufficient storage
- Irrigation is still needed for football fields, and should be completed prior to the summer
- 2017 graduation will be held on the football field    
8. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
8.A. Minutes: Regular Open Board Meeting, January 17, 2017
Description:  Recommendation is to approve the Regular Board Minutes of January 17, 2017 as presented. 
    
8.B. Minutes: Closed Board Meeting, January 17, 2017
Description:  Recommendation is to approve the Closed Board Minutes of January 17, 2017 as presented.  
   
8.C. Minutes: Special Closed Board Meeting, January 25, 2017
Description:  Recommendation is to approve the Special Closed Board Meeting Minutes of January 25, 2017 as presented. 
8.D. Proposed Frederick Oehm Scholarship Judges
Description:  Recommendation is to accept the proposed scholarship judges, (Melanie Andrews, Bria Ashby, Hillary Esser, Ann Garrett, and Cleo Holt),  for the Frederick Oehm scholarship competition as presented.  
8.E. Early Graduation Request
Description:  Recommendation is to approve the early graduation of Catelyn Field for December 2017 as presented.   
8.F. Trips
Description:  Recommendation is to approve the Youth and Government trip to Springfield, IL from March 16th through March 19th, 2017 as presented.      
   
Recommendation is to approve the HOSA trip to Decatur, IL from March 1st  through March 3rd, 2017 as presented.    

Recommendation is to approve the FFA trip to Peoria, IL from April 10th through April 11th, 2017 as presented. 

Recommendation is to approve the Student Services trip to St. Louis, MO on March 10th, 2017 as presented. 

Recommendation is to approve the Special Olympics, Unified Basketball trip to Peoria, IL from March 17th through March 18th 2017 as presented.  

Recommendation is to approve the Future Business Leaders of America trip to Springfield, IL from March 24th through March 26th as presented. 

Recommendation is to approve the Mock Trial trip to Champaign, IL from March 11th through March 12th as presented.

Recommendation is to approve the Choir and Band trip to Freeburg, IL on March 4th as presented. 
   
8.G. Second Reading and Adoption of Policy Updates
Description:  Recommendation is to approve the IASB Policy Updates Press Issue 93 as presented.
   
8.H. Resignations
Description:  Recommendation is to approve the resignation of Special Education teacher, Hope Kobbert as presented. 

Recommendation is to approve the resignation of Assistant JV Baseball Coach, Seth English as presented. 

Recommendation is to approve the resignation of Study Hall Supervisor Jeff Ressler, contingent upon being hired as the full time English teacher as presented.  
   
8.I. Treasurer's Report January 2017
Description:  Recommendation is to approve the January 2017 treasurer's report as reviewed by the finance committee.  
   
8.J. Financial Reports and Bills January 2017
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee. 

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented. 

May I have a motion to approve the Consent Agenda?

Motion was made by_____ and seconded by_____ to approve the consent agenda items as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller____; Mitchell____; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____  
9. Action Items
9.A. Bakery Activity Account
Description:  Recommendation is to open a "Go Rams!" Bakery Activity Account to assist with student transitional services for the 2016-2017 school year as presented.  

May I have a motion for approval?

Motion by ____ and seconded by ____ to  open a "Go Rams!" Bakery Activity Account to assist with student transitional services for the 2016-2017 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
   
9.B. WYSE Activity Account
Description:  Recommendation is to open a WYSE Activity Account for the 2016-2017 school year as presented.

May I have a motion for approval?

Motion by ____ and seconded by ____ to  open a WYSE Activity Account for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
9.C. Speech and Acting Team Activity Account 
Description:  Recommendation is to approve re-opening the Speech and Acting Team Activity Account for the 2016-2017 school year as presented. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve re-opening the Speech and Acting Team Activity Account for the 2016-2017 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
   
9.D. FGM Amended Services Agreement
Description:  Recommendation is to approve the Amended Services Agreement with FGM Architects for services related to the new greenhouse project for the 2016-2017 school year as presented. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the Amended Services Agreement  with FGM Architects for services related to the new greenhouse project for the 2016-2017 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
    
9.E. Donation Surplus Exercise Equipment
Description:  Recommendation is to approve the donation of surplus exercise equipment to the Mt. Vernon Police Department for the 2016-2017 school year as presented. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the donation of surplus exercise equipment to the Mt. Vernon Police Department for the 2016-2017 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
   
9.F. 2017-2018 School Calendar
Description:  Recommendation is to approve the 2017-2018 school calendar for the 2017-2018 school year as presented. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the 2017-2018 school calendar for the 2017-2018 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
    
9.G. Administrative Positions 2017-2018
Description:  Recommendation is to return the Athletic Director position to Administrative status for the 2017-2018 school year with all duties and responsibilities as the 2016-2017 school year. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  return the Athletic Director position to Administrative status for the school year with all duties and responsibilities as the 2016-2017 school year.   

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
   
9.H. Substitute Pay
Description:  Recommendation is to increase substitute teaching pay from $75.00 to $80.00 effective immediately for the 2016-2017 school year as presented. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  increase the substitute teaching pay from $75.00 to $80.00 effective immediately for the 2016-2017 school year as presented. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
9.I. Employment of Personnel
Description:  All employments are contingent on proper paper work being completed and turned in.

Recommendation is to approve the employment of Randy Knox as Boys Tennis Coach for the 2016-2017 school year as presented.

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the employment of Randy Knox as Boys Tennis Coach for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____

Recommendation is to approve the employment of Pierce Borah as Assistant JV Baseball Coach for the  2016-2017 school year as presented.

May I have a motion for approval?


Motion by ____ and seconded by ____ to  approve the employment of Pierce Borah as Assistant JV Baseball Coach for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____

Recommendation is to approve the employment of Scott Lane as Bass Fishing Coach for the  2016-2017 school year as presented.

May I have a motion for approval?


Motion by ____ and seconded by ____ to  approve the employment of Scott Lane as Bass Fishing Coach for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____

Recommendation is to approve the employment of Jeff Ressler as an English Teacher at Lane A Step 7 for the 2016-2017 school year as presented.

May I have a motion for approval?


Motion by ____ and seconded by ____ to  approve the employment of Jeff Ressler as an English Teacher at Lane A Step 7 for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Approved____ Disapproved____ Abstained____ Absent____

MOTION: CARRIED____ FAILED____
    
10. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).


Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____
 
Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
11. Adjournment
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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