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December 19, 2016 at 6:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
2. Roll Call
Description:  Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ____; Beck___
 
3. Open Public Hearing: 2016 Tax Levy
4. Public Input, Staff Input, Board Input
5. Close Public Hearing
6. Open Regular Meeting of the Board of Education  
Description: 
                                                 Board of Education Regular Meeting

       
7. Public Input, Staff Input, Board Input
Description:  CEO Class Presentation 
FFA Presentation
8. Reports of Board Committees
8.A. Finance Committee
Description:  Treasurer’s Report – November 30, 2016
Beginning checking balance of $ 6,738,575.05
Revenue of $2,833,045.04
Payroll and Benefits $842,414.83
Bills   $686,049.81        
TAW Payment $0
Total Expenditures of $ 1,528,464.64
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance November 30, 2016 of $ 8,043,155.45
Ending savings and investments November 30, 2016 of $6,182,495.78
Total cash balance November 30, 2016 of $ 14,225,651.23
Total outstanding liabilities November 30, 2016 of $ 1,718,402.03
Total unencumbered fund balance November 30, 2016 of $ 12,507,249.20
     
Activity Funds – November 30, 2016
Activity fund beginning balance of $ 233,479.55
Revenue of $ 50,161.41
Expenditures of $ 55,715.51
Ending balance November 30, 2016 of $ 227,925.45
Vocational Account – November 30, 2016
Vocational fund beginning balance of $ 12,812.00
Revenue of $ .82
Expenditures of $ 3,836.89
Ending balance November 30, 2016 of $ 8,975.93
 
Financial
Reports – Bills and Payroll
Bills were reviewed by the finance committee in an amount of $3,852,248.08.
Payroll for December 05, 2016 was in an amount of $84,723.22, which included $7,774.82
above contracted amounts.
 
8.B. Building Committee
Description:  Highlights of the Building Committee were: 
- Vice Principal of Operations, Rob Knutson provided building updates from operations department.
- Additional outstanding items from previous building committee meeting and owner meetings were discussed.
- The committee considered discussions of QNS current contract and future options. Discussion was postponed for a later date 
- The lettering for the labeling of the main entrance  lobby was discussed.
- The status of utility bills for both old and new campus were discussed.
- The final billing process from McCarthy was discussed.
- The status of the current shot put area, and the area for Spring was discussed.         
8.C. Policy Committee
Description:  Clarifications on selected policies are in process. Issue 93 updates will be presented later for approval of first reading.  
9. Administrative Reports
Description:  Principal Report
Superintendent Report  
 
10. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
10.A. Minutes: Regular Open Minutes, November 21,  2016.
Description:  Recommendation is to approve the Regular Open Minutes of November 21, 2016.
    
10.B. Minutes: Closed Board Minutes, November 21, 2016
Description:  Recommendation is to approve the Closed Board Minutes of November 21 , 2016
     
10.C. Trips
Description:  Recommendation is to approve the FFA members to attend the Leadership Conference in Mt. Vernon, IL on February 3-4, 2016 as presented.

Recommendation is to approve the Chess Team field trip to Peoria, IL on February 9-11, 2016 as presented.  
   
10.D. Resignations
Description:  Recommendation is to accept the resignation of Colorguard sponsor  Savannah Harrell as presented.

Recommendation is to accept the resignation of Assistant Cheer Coach Kristi Kniffen as presented.

Recommendation is to accept the resignation of Football Coach Brian Shockley as presented.

Recommendation is to accept the resignation of Automotive Instructor  Jason VanMatre as presented.  

Recommendation is to accept the resignation of English teacher Jacqueline Brand as presented. 
   
10.E. Treasurer's Report November 2016
Description:  Recommendation is to approve the November 2016 treasurer’s report as reviewed by the finance committee.
       
10.F. Financial Reports and Bills November 2016
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee.

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented.

May I have a motion to approve the Consent Agenda?

Motion was made by _____  and seconded by_____  to approve the consent agenda items as presented. 
 
Elliott___; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell____; Beck___
 
Approved _____ Disapproved _____ Abstained ___ Absent____
 
MOTION: CARRIED _____ FAILED _____
       
11. Action Items
11.A. 2016 Tax Levy
Description:  Recommendation is to approve the 2016 Tax Levy as discussed and presented.  

May I have a motion for approval?


Motion was made by ____ and seconded by ____ to approve the 2016 Tax Levy as discussed and presented.   

Elliott___; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
  
    
Attachments: (3)
11.B. Auditor Services
Description:  Recommendation is to approve Emling and Hoffman to provide annual auditing services for Mt. Vernon Township High School and for the Mt. Vernon Area Career Center for a three year period of FY2017 through FY2019 at a cost of $21,560 for Mt. Vernon Township High School and a cost of $3,300 for the Mt. Vernon Area Career Center.     

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve Emling and Hoffman to provide annual auditing services for Mt. Vernon Township High School and for the Mt. Vernon Area Career Center for a three year period of FY2017 through FY2019 at a cost of $21,560 for Mt. Vernon Township High School and a cost of $3,300 for the Mt. Vernon Area Career Center.   

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____  
   
    
11.C. District Signatory Designee
Description:  Recommendation is to approve Carleka Spann as District Signatory Designee on the Revolving and Activity Accounts to replace Shirilyn Holt who is retiring.   
   
11.D. District FOIA Officer 
Description:  Recommendation is to approve Carleka Spann as Freedom of Information Act Officer to replace Shirilyln Holt who is retiring.  
   
11.E. Compensation for Administrative and Non-Contractual Employees
Description:  Recommendation is to approve increases as presented and discussed.

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve increases as presented and discussed.    

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____   
  
11.F. Employment of Personnel
Description:  All employments are contingent on proper paper work being completed and turned in.

Recommendation is to approve the continued employment of Chelci Wilson as Choral Music Teacher for the remainder of the 2016-2017 school year as presented.

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the continued employment of Chelci Wilson as Choral Music Teacher the remainder of the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
   
12. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).

Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
  

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____
 
Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
13. Adjournment
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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