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November 21, 2016 at 6:00 PM - Board of Education Regular Board Meeting

Agenda
1. Call to Order/Pledge of Allegiance
2. Roll Call
Description:  Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ____; Beck___
 
3. Public Input, Staff Input, Board Input
Description:  Max Hooper School Gymnasium
     
4. Reports of Board Committees
4.A. Finance Committee
Description:  Treasurer’s Report – October 31, 2016
Beginning checking balance of $ 4,277,431.24
Revenue of $4,877,676.40
Payroll and Benefits $841,987.58
Bills   $1,574,545.01
TAW Payment $0
Total Expenditures of $ 2,416,532.59
Transfers   $0
PMA Investment Transfer of $0
Ending checking balance October 31, 2016 of $ 6,738,575.05
Ending savings and investments October 31, 2016 of $5,010,522.02
Total cash balance October 31, 2016 of $ 11,749,097.07
Total outstanding liabilities October 31, 2016 of $ 1,718,382.13
Total unencumbered fund balance October 31, 2016 of $ 10,030,714.94        

Activity Funds – October 31, 2016
Activity fund beginning balance of $ 228,036.23
Revenue of $ 37,007.26
Expenditures of $ 31,563.94
Ending balance October 31, 2016 of $ 233,479.55

Vocational Account – October 31, 2016
Vocational fund beginning balance of $ 13,716.83
Revenue of $ .92
Expenditures of $ 905.75
Ending balance October 31, 2016 of $ 12,812.00

 
Financial Reports – Bills and Payroll
Bills were reviewed by the finance committee in an amount of $669,467.07.
Payroll for November 04, 2016 was in an amount of $91,761.37, which included $13,722.11
above contracted amounts.   

The next Finance Committee meeting will be Monday, December 12 at 5:00 p.m. 
  
4.B. Building Committee
Description:  Committee received an update of the new building project.

Highlights of the Building Committee Meeting
- Painters are completing the remainder of the punch list. 
-Tile is being replaced and is near completion
- Poettker has agreed to replace the key cores in the steel and wood doors that are missing. 
- ASG is working on completing all work needing done on projectors. 
- Telecom/Intercom systems- working on regulating the sound of bells and announcements
- HVAC Heating and cooling system was explained in detail. The system can be controlled online and also only heat and cool the zoned areas needed. 
- Old campus is being winterized. Buildings D,F,G and H are secured and shut down. A,B,C and F are being secured. 
- Culinary classes have received two commercial refrigerators and a freezer. The stoves will be delivered on November 15, 2016. 
  
5. Administrative Reports
Description:  Principal Report

Superintendent Report  
  
6. Consent Agenda Action Items
Description:   "The Consent Agenda items for approval are as follows:"   
   
6.A. Minutes: Regular Open Minutes, October 17, 2016
Description:  Recommendation is to approve the Regular Open Minutes of October 17, 2016
    
6.B. Minutes: Closed Board Minutes, October 17, 2016
Description:  Recommendation is to approve the Closed Board Minutes of October 17, 2016
     
6.C. Treasurer's Report October 2016
Description:  Recommendation is to approve the October 2016 treasurer’s report as reviewed by the finance committee.
       
6.D. Financial Reports and Bills October 2016
Description:  Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee.

"Does any Board Member wish to remove any of the Consent Agenda Items?"

"Is there any discussion regarding consent agenda items presented for approval?"

Recommendation is to approve the consent agenda items as presented.

May I have a motion to approve the Consent Agenda?

Motion was made by _____  and seconded by_____  to approve the consent agenda items as presented. 
 
Elliott___; Fairchild___;  Goodwine___; Knowles___; Milelr___; Mitchell____; Beck___
 
Approved _____ Disapproved _____ Abstained ___ Absent____
 
MOTION: CARRIED _____ FAILED _____
       
7. Action Items
7.A. Tentative 2016 Tax Levy
Description:  It is recommended to approve the 2016 tentative tax levy to be placed for public viewing and comment as presented.  

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve the tax levy to be placed for public viewing and comment and presented.  

Elliott___; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
    
7.B. Truth in Taxation Hearing
Description:  Recommendation is to approve a Truth in Taxation Hearing to be held in conjunction with the adoption of the 2016 tax levy at 6:00 p.m. on December 19, 2016. 

May I have a motion for approval?

Motion was made by ____ and seconded by ____ to approve a Truth in Tax Hearing to be held in conjunction with the adoption of the 2016 tax levy at 6:00 p.m. on December 19, 2016.  

Elliott____; Fairchild___;  Goodwine___; Knowles___; Miller___; Mitchell ___; Beck___

Approved _____ Disapproved _____ Abstained ___ Absent ___

MOTION: CARRIED _____ FAILED _____
    
7.C. Gym Naming Rights Opportunity
Description:  Entertainment of a motion to accept or reject the offer to name the high school gym after Bill Beck's father. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  ____________ acceptance of the offer to name the gym Beck Gym.         

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____

Recommendation is to remove the high school gym from naming rights opportunities. 

May I have a motion for approval?

Motion by ____ and seconded by ____ to  remove the high school from naming rights opportunities. 

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
   
7.D. Changnon Recognition
Description:  Recommendation is to establish a recognition area for Stan Changnon to be located in the lobby of the new high school gym in the trophy display case area, subject to approval of the board. Area to be called Stan Changnon Wall of Champions.  

May I have a motion for approval?

Motion by ____ and seconded by ____ to  establish a recognition area for Stan Changnon.
 
Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
  
7.E. New Course Approval
Description:  Recommendation is to approve new course offerings as presented for the 2017 -2018 school year. These offerings have been developed and submitted by the related departments. The CTE new courses will be at no additional staffing costs. The new music offerings will be at a cost, not to exceed $10,000.  

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the course offerings as presented. 

Elliot;___ Fairchild;___ Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
  
7.F. IMRF Resolution
Description:  Recommendation is to approve Carleka Spann as the Authorized Agent for the Illinois Municipal Retirement Fund to replace Shirilyn Holt who is retiring.  

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve Carleka Spann as the Authorized Agent for the Illinois Municipal Retirement Fund.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
  
7.G. Employment of Personnel
Description:  All employments are contingent on proper paper work being completed and turned in.

Recommendation is to approve the employment of Grayling Townsend as Assistant Freshman Girls Basketball Coach for the 2016-2017 school year as presented.

May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the employment of Grayling Townsend as Assistant Freshman Girls Basketball Coach for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____


Recommendation is to approve the employment of  Grant Garrett as Study Hall Supervisory Aide at step 1 for the nine month employee based salary for the 2016-2017 school year as presented.


May I have a motion for approval?

Motion by ____ and seconded by ____ to  approve the employment of  Grant Garrett as Study Hall Supervisory Aide at step 1 for the nine month employee based salary for the 2016-2017 school year as presented.

Elliott____; Fairchild____; Goodwine____; Knowles____; Miller_____; Mitchell ___; Beck____
       
8. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:  May I have a motion to enter closed session?

Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 – E2 items: 

the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).


Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____

Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   

Motion was made by ____  and seconded by_____ to approve entering open session at  __p.m.
 
Elliott____; Fairchild ____; Goodwine___; Knowles____; Miller____; Mitchell ____; Beck____
 
Approved _____ Disapproved _____ Abstained ___ Absent ___
 
MOTION: CARRIED _____ FAILED _____
   
9. Adjournment
Description:  May I have a motion for approval?
 
Motion was made by ____  and seconded by_______ to approve adjourning the meeting at  __p.m.
 
All in favor say Aye!
  
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