January 6, 2025 at 6:00 PM - Regular School Board Meeting

1. CALL  TO ORDER

1.A. Pledge of Allegiance

2. SEAT NEW BOARD MEMBERS

2.A. Ceremonial Oath of Office

3. APPROVAL OF AGENDA

4. ELECTION OF OFFICERS

4.A. Nominations for Board Chairperson

4.B. Nominations for Board Clerk

4.C. Nomination for Board Treasurer

5. Annual School District Audit - Brady Martz & Associates, P.C. 

6. ORGANIZATION OF THE BOARD

6.A. Set Board Meeting Dates and Time
Current
First and third Mondays of each month at 6:00 p.m. unless there is a conflicting holiday.
In case of inclement weather or other unforeseen circumstances, the board will meet the following day, same location and same time.

6.B. Set School Board Salaries
Current:
Chairman - $72.50 per meeting
Clerk - $70 per meeting
Treasurer - $70 per meeting
Directors - $65 per meeting
$65 per meeting for attending committee and negotiation meetings. 
Mediation and arbitration - In-Person Meetings - $160/day - $80/half day
Mediation and arbitration - Virtual Meeting - $80/day - $40/day

Board members should contact Jennifer Hecht when they attend committee meetings.

6.C. Meal Reimbursement
Current
A.      Breakfast - $10.00
B.      Lunch - $15.00
C.      Dinner - $20.00
D.      $45/day may be used for one, two or three meals if gone all day.
E.      Board members receive full reimbursement for meals and lodging.

Receipts must be submitted to the Business Manager in order to be reimbursed.  Claims must be itemized.  Claims that are not for overnight trips will be paid through payroll and will be taxable income.  Reference from Policy 412. 

6.D. Committee Assignments
Current
Athletic Committee: Andrew Bennett & Wendy Fultz
BRIC Representative:  Amanda Koop
Community Education Committee: Wendy Fultz
District Advisory Committee (District Leadership Committee): Erich Heise, Mark Olson, and Adam Broden
Indian Parent Committee: Mark Olson
Meet and Confer: Erich Heise, Adam Broden, John Gerbracht, & Andrew Bennett (alternate)
Negotiations Committee: Erich Heise, Adam Broden, Andrew Bennett, Mark Olson
Pine to Prairie Representative:  John Gerbracht
Security Committee: Wendy Fultz & Amanda Koop
School Forest Committee: Erich Heise & Mark Olson
Transportation Committee: Wendy Fultz & Andrew Bennett
Wellness Committee: Adam Broden, Amanda Koop & Erich Heise

7. 2025 Legislative Liaison for the Bagley Board of Education
Current
Mark Olson

8. ORGANIZATION CONSENT AGENDA
During this time any board member may pull any item(s) from the Consent Agenda

8.A. Mileage Reimbursement
Current
IRS Mileage Reimbursement Rate for all those who travel on school business.  When personal vehicles are used for travel at the request of the employee, no reimbursement will be made unless the transportation director confirms a school vehicle was not available. 

8.B. Official Depositories for School District
Current
First National Bank, Bagley, MN
Minnesota School District Liquid Asset Fund
USBank
PMA/MN Trust
Apple Financial Services

8.C. School Attorney
Current
Kennedy and Graven, Minneapolis, MN
With the understanding that alternative legal counsel may be obtained at the discretion of the Superintendent with the Board Chair's approval.

8.D. MSHSL Representatives
Current
Governing Board Representative: Wendy Fultz
Boys Sports Representative: Brandon Schwegel
Girls Sports Representative: Brandon Schwegel
Speech Activities Representative: Hold
Music Activities Representative: Joshua Gunderson
Designated Representative: Erich Heise

8.E. Official Newspaper
Current
Farmers Independent

8.F. Recorder of the Minutes for ISD #162
Current
Jennifer Hecht

8.G. Approve Payments of Bills
Current
Authorizing the Board Treasurer to approve payments of bills for all months during the year the Board of Education meetings do not coincide with the District’s normal disbursement schedule.

8.H. Caretaker/Manager of the Bagley Petty Cash and Bagley Petty Cash Travel Funds
Current
Kimberly Bennett and Nichole Ekre
Jennifer Hecht is authorized to sign checks on the accounts.

8.I. EFT Transfers
To authorize Kimberly Bennett, Nichole Ekre, Jennifer Hecht and Lauren Syrup, CESO, to make ACH and payments under the ACH Contract.

8.J. LEA Resolution

The Local Board of Education of Independent School District #162 has authorized Erich Heise, at a monthly meeting held on January 6, 2025, for the calendar year 2025, to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Kristi Moritz is authorized as Contact Person for Title I and Title II Part A.

8.K. PL 88-352 Title VI Part A Indian Education

Naming Superintendent Heise as official representative in applying for funds under PL 88-352 Title VI Part A Indian Education and that application for these funds are made.  Further, that TBD be named as Indian Education Director for the calendar year 2025.  TBD is authorized as Contact Person for the Title VI.

8.L. Public Law 81-874 Impact Aid
Current
Naming Superintendent Heise as official representative in applying for funds under Public Law 81-874 Impact Aid and TBD to make application for these funds.

9. PUBLIC AGENDA ITEM

10. CONSENT AGENDA
During this time any board member may pull any item(s) from the Consent Agenda

10.A. Minutes - December 16th

10.B. Resignation - Ashley Bushie, paraeducator, effective January 3, 2025

10.C. Hire - Amanda Ramsrud, paraprofessional, contingent upon receipt of a satisfactory background check and meeting MDE paraprofessional requirements.

11. INFORMATIONAL ITEMS

11.A. Student Input and Recognition

11.B. BES Principal Report

11.C. BHS Principal Report

11.D. Community Education Report

11.E. Superintendent Report

11.E.1) Enrollment

12. ACTION ITEMS

12.A. Bagley Flyer Booster Club Fundraiser - Youth Basketball Tournament

12.B. Acceptance of National School Lunch Program Equipment Grant for a new convection oven in the amount of $23,952.50

12.C. MN Student Survey

12.D. Music Dept Fundraiser - Frozen Cookies

13. BOARD MEMBER REPORTS

13.A. Athletics

13.B. Committee Reports

13.C. District Advisory

13.D. Meet and Confer

13.E. Negotiations

13.F. Security

13.G. Transportation

13.H. Wellness

14. NEXT MEETING'S AGENDA ITEMS

15. FUTURE MEETINGS
School Board Meeting - TBD

16. ADJOURNMENT