August 21, 2025 at 6:00 PM - Board of Supervisors Meeting

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Invocation

5. Public Hearing

5.A. Official Trail Feasibility Study and Official Map

6. Approval of Minutes

7. Municipal Complex update and presentation by Matthew McQuaide, RA, NCARB from Kimmel-Bogrette Architecture + Site

8. WHT Fire Company In-Person Report

9. Correspondence: None

10. First Public Comment 

11. Presentations, Staff & Board Reports

11.A. July Zoning Report

11.B. Engineer's Report

11.C. WHT Fire Chief's Report

11.D. Parks & Recreation Meeting Minutes

11.E. July Environmental Advisory Committee (EAC) Mtg. Minutes

11.F. June South Central Emergency Services Chief's Report

11.G. Property Maintenance Log for

11.H. S R Duffie Status Report

12. Treasurer's Report

12.A. Monthly Deposits for

12.B. Expenditures

12.B.(1) Payroll for July 25th, Net: $52,630.14 -  Gross: $72,236.23

12.B.(2) Payroll for August 8th, Net: 51,066.96 - Gross: $70,189.60

12.B.(3) Vouchers pre-paid via paper check, ACH transfers & Vendor Sites in the amount of $

13. Old Business - None

14. Zoning & Planning

14.A. Staff recommends approval of the final Financial Security Adjustment #1, CD High School Athletic Field, in the amount of $84,091.00, leaving a zero balance, as reviewed by HRG.

14.B. Staff recommends approval of Financial Security Adjustment #1, 155 Alva Drive, in the amount of $13,662.00, leaving a balance of $1,760.00, as reviewed by HRG.

14.C. Staff recommends approval of Financial Security Adjustment #1, 315 S. Oak Grove Road - SWMP, in the amount of $6,383.00, leaving a balance of $10,547.00, as reviewed by HRG.

14.D. Staff recommends approval of Financial Security Adjustment #1, Lot 15 on Sterling Road, in the amount of $14,065.00, leaving a balance of $2,200.00, as reviewed by HRG.

14.E. Staff recommends approval of Financial Security Adjustment #1, Lot 5, 7170 Sterling Road, in the amount of $10,948.00, leaving a balance of $1,925.00, as reviewed by HRG.

14.F. Staff recommends approval of final Financial Security Adjustment #1, 1014 N. Fairville Avenue, in the amount of $12,247,00, leaving a zero balance, as reviewed by HRG.

15. New Business

15.A. Administration recommends approval of H. Edward Black and Associates, Ltd. additional fee request in the amount of $21,940.00 for additional meetings held onsite and virtually to address ongoing construction issues and fees to cover the project close-out and NPDESA permit termination.

15.B. Administration recommends approval of S.R. Duffie Consulting's proposal for a time extension related to the current Agency Construction Management services for 6.3 months for site work, the new Administration Building and new Public Works facility in the amount of $165,979. 

15.C. Administration recommends approval of Change Order PW-EC-007 Shannon A. Smith, Inc. to add material and labor for additional raceway for data installation in the amount of $1,599.60.

15.D. Administration recommends approval of Change Order PW-GC-013 ECI Construction for a credit of $11,003.00 to not install the crane at the Public Works Maintenance Garage.

15.E. Administration recommends approval of Change Order PW-GC-014 ECI Construction to provide labor, materials and equipment to paint the walls at Public Works in the amount of $12,841.00.

15.F. Administration recommends approval of H. Edward Black and Associates, Ltd. to assist with bid documents for a separate project to pave the municipal complex. The scope of work includes preparation of a project manual, specifications, bid drawing, bidding period services (RFIs and Addendums) through PennBID, bid tabulation and construction administration not to exceed $5,000.00.

15.G. Administration recommends approval of Your Choice Specialties' proposal to purchase and install wash bay equipment at the Public Works Facility. The total cost of $42,632.88, with 50%, or $21,316.00 required as a deposit.

15.H. Administration recommends acceptance of the 2026 Budget Schedule

15.I. Administration presents Republic Services' request to renew their contract, which expires June 30, 2026, until June 30, 2027 with the quarterly rate being $140.58.

16. Second Public Comment    

17. Parks & Recreation Upcoming Events

18. Supervisor Comments

19. Adjournment