January 9, 2023 at 5:30 PM - Organizational Meeting
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1. Call to Order by Temporary Chair
Description:
Vice-Chair in 2022, Amy Crosby will act as temporary chair.
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2. Pledge of Allegiance
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3. Roll Call
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4. Appointment of Temporary Clerk
Presenter:
Temporary Chair Crosby
Description:
A temporary clerk will be appointed.
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5. Oath of Office
Description:
The Oath of Office will be administered by Amy Crosby, the temporary chair, as follows:
*. Re-elected board member: Enrique Velazquez * Newly elected board members: Lisa Atkinson, Amy Bullyan, Jessica Olstad (All newly elected and re-elected board members may recite the oath as a group. Forms will be signed individually) |
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6. Approval of Agenda
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7. Election of Officers
Presenter:
Temporary Chair Crosby
Description:
The offices of:
a. Chair b. Vice-Chair/Clerk c. Treasurer Nominations for the various offices may be made by any member and do not require a second from another member. The vote for each position must be public, not taken by secret ballot. The newly elected chair will take over the meeting immediately following his/her election. |
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8. Consent Agenda
Description:
The following consent agenda items require board approval:
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8.A. Designate depositories for school district funds.
Description:
Name Old National Bank and PMA Financial Network.
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8.B. Designate the official school district legal newspaper(s).
Description:
Designate the "Prior Lake American" of Prior Lake, Minnesota and the "Savage Pacer" of Savage, Minnesota as the official school district legal newspapers.
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8.C. Name the school district financial consultants.
Description:
Name the firm of Ehlers & Associates and PMA Financial Network as the school district financial consultants.
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8.D. Name the school district legal counsel.
Description:
Name the law firms of Knutson, Flynn & Deans, Ratwik, Roszak & Maloney P.A., Rupp, Anderson, Squires & Waldspurger, P.A. and Dorsey & Whitney LLP as the school district legal counsel.
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8.E. Name the district auditing firm
Description:
Name the auditing firm of MMKR Certified Public Accountants as the school district auditing firm.
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8.F. Name the assistant board clerk.
Description:
Name Tammy Fredrickson, Executive Director of Business Services, to perform the clerical duties of the Board Clerk, pursuant to Minnesota Statute 123B.14 and shall be named Assistant Board Clerk.
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8.G. Authorize person(s) to lease, purchase and contract for goods and services within the budget.
Description:
Authorize Dr. Michael Thomas, Superintendent of Schools and Tammy Fredrickson, Executive Director of Business Services, to lease, purchase and contract for goods and services within the budget as approved by the board, provided that any transaction in an amount exceeding the minimum amount for which bids are required, must first be authorized by the board and must fulfill other applicable requirements pursuant to Minnesota Statutes governing municipal contracting and that informal quotation be required when possible for all purchases exceeding $25,000.
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8.H. Designate the school district's Special Education Director, District LEA (ESEA Programs) and Data Practices Compliance Officer.
Description:
Designate Michelle Cuka as the school district's Special Education Director, Jennie Zumbusch as the school district's Federal Programs Coordinator, Dan Edwards as District LEA (ESEA Programs), and Emily Herman as Data Practices Compliance Officer.
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8.I. Delegate the authority to make electronic transfers.
Description:
Delegate Tammy Fredrickson, Executive Director of Business Services, the authority to make electronic transfers and in addition, the appropriate documentation, including written confirmation from the financial institution and proper request and approval form for the transfer, shall be retained by the Executive Director of Business Services.
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8.J. Direct administration to publish notification in the official district newspapers.
Description:
Direct the administration to publish the "Annual Notification of Rights, Protection and Privacy of Student Records" in the official newspapers of the district.
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8.K. Designation of Identified Official with Authority for the MDE External User Access Recertification System.
Description:
The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. Your school board or equivalent governing board must designate an IOwA to authorize user access to State of Minnesota Education secure websites for your organization. This EDIAM board resolution must be completed and submitted to the Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified Official with Authority. It is strongly recommended that only one person at the local education agency or organization (the Superintendent) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s).The board is recommended to authorize Dr. Michael Thomas to act as the Identified Official with Authority (IOwA) for Prior Lake-Savage Area Schools 0719-01.
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9. 2023 Board Compensation
Presenter:
Board Chair
Description:
The board chair will recommend appropriate compensation prior to board action. Current 2022 compensation is as follows: $6,000 per year, plus $20 per meeting for official standing committee assignments, district wide committee assignments, and external committees and agency representatives (unless compensated by agency), as appointed by the chair with the exception of certified negotiator, which will be compensated at $50 per meeting. The board chair will receive an additional $500, the board vice-chair/clerk will receive an additional $300 and the board treasurer will receive an additional $300 for service during the year. School board member compensation shall be paid semi-annually at the request of the individual member. Committee meeting reimbursement shall be paid once at the completion of the year of service. The board is requested to set the compensation for 2023. |
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10. Approval of Board Committee Assignments for 2023
Presenter:
Board Chair
Description:
Board members will be assigned membership on board committees. A motion/second is requested to approve all board committee assignments for 2023 as proposed. A copy of the policy is attached.
Attachments:
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11. Discussion of Meeting and Procedures Format
Presenter:
Board Chair
Description:
The board is requested to discuss the meeting and procedures format in terms of Board/Administrative Reports new business, meeting location, meeting start times, handouts, agendas, time designations, presentations. treasurer's report, consent agenda, Laker Pride/Special Recognition/Showcase, comments and requests from visitors in the open forum, voting on issues presented for the first time, building reports, etc. The board will hold one regular meeting and one study session per month with both meetings being open to the public.
Attachments:
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12. Inservice Discussion
Presenter:
Board Chair
Description:
The board is requested to discuss any in-service wishes for the year.
* Board Development (Jan 23 @ 4:30 pm) * June Board Retreat Additional board study sessions will be scheduled if needed. |
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13. Adjourn
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