July 14, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, June 9, 2026.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. Finance Management Reports:
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8.A. Finance Report in the amount of $1,693,865.93
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8.B. Warrant List #200574, dated June 30, 2026, in the amount of $2,339,699.92.
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9. Village President's Report
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9.A. Status Report regarding: Approval of Ordinance Authorizing the Creation and Issuance of a Class “E” Liquor License (Temporary Special Event on Village Owned Property)(Temporary License to Sell or Transfer Liquor) for Applicant A&N Team LLC, d/b/a The View Restaurant & Lounge for the RNB Rodeo Southern Style Food Festival (July 25, 2026). See Village Attorney Memo dated July 8, 2026 (Ordinance listed below under the Omnibus portion of the Agenda).
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10. Public Comments:
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11. Village Manager's Report(s):
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11.A. Status report regarding: monthly reports by the Village Manager and department heads.
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11.B. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Approve Payment of Invoice No. 3270218 from Ray O’Herron of Danville, Illinois in the amount of $25,695.00 for the Purchase of Ammunition Supply for Mandatory Annual Firearms Qualification for Police Department. See Staff Memorandum dated July 3, 2026. Source of Funding: General Fund (Motion listed under the Omnibus portion of the Agenda).
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11.C. Status Report regarding: Request for Approval and Authorization to Approve the Payment of Invoice #INVLEX272707 in the amount of $13,561.12 for Lexipol Policy Management Services (payable to Lexipol LLC) of Dallas, Texas for Annual Law Enforcement Policy Manual & Daily Training Bulletins. See Staff Memorandum dated July 3, 2026. Source of Funding: General Fund/Contractual & Professional Services (Motion listed under the Omnibus portion of the Agenda).
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11.D. Status Report regarding: Request for Approval and Authorization to Approve the Payment of Invoice #52855 dated May 26, 2026 in the amount of $15,679.00 for the Purchase of Battery Operated Rescue Tool Hurst SC358 E3F Connect Combi Tool Package (commonly referred to as Jaws of Life) from Air One Equipment, Inc. of South Elgin, Illinois. See Staff Memorandum dated July 6, 2026. Source of Funding: Office of Illinois State Fire Marshal Grant ($14,955) and General Fund ($724)(Motion listed under the Omnibus portion of the Agenda).
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11.E. Status Report regarding: Request for Approval and Authorization to Approve the Payment of Invoice #1193440 dated April 17, 2026 in the amount of $10,331.20 to cover Police Academy Tuition at College of DuPage, Glen Ellyn, Illinois for Maywood Police Department Recruits Alex Munoz and Andres Sandoval. See Staff Memorandum dated July 6, 2026. Source of Funding: Tuition is Reimbursable to the Village by the State of Illinois. (Motion listed under the Omnibus portion of the Agenda).
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11.F. Status Report Regarding: A resolution authorizing the approval and execution of an agreement between the village of Maywood and the Edwin Hancock Engineering Company for furnishing professional engineering services for the 2027 green infrastructure alley improvements project, and for the appropriation and expenditure of funds to pay for the design engineering services and construction engineering services related to the project. See Village Engineer Memo dated July 6, 2026, and Village Attorney Memo dated July 8, 2026. Source of Funding: General Funds. (Motion listed under the Omnibus portion of the Agenda.
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11.G. Status Report regarding: Request for Approval for Bid Waiver and Authorization to Approve the Payment of the Print Labb 2.0 of Broadview, Illinois for a Proposal to Produce and Install Mesh Banners at the Fred Hampton Aquatic Center in the amount of $12,406. See Staff Memorandum dated July 7, 2026. Source of Funding: General Fund. (Motion listed under the Omnibus portion of the Agenda).
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11.H. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Approve the Payment of Invoice #2201 dated July 6, 2026 to F3 Plumbing of Lombard, Illinois in the amount of $32,750 for emergency water main break repairs at 1902 S. 5th Avenue over the 4th of July Weekend. See Staff Memorandum dated July 7, 2026. Source of Funds: General Fund. (Motion listed under Omnibus portion of Agenda).
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11.I. Status Report regarding: Request for Approval of and Authorization to Approve Payment of Invoice #86399 dated June 15, 2026 to Low Bidder Taylor Contracting Services of Broadview, Illinois in the amount of $5,811 for cabinet installation and associated services at 801 S. 5th Avenue. See Staff Memorandum dated July 7, 2026. Source of Funds: General Fund. (Motion listed under Omnibus portion of Agenda).
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11.J. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Approve Payment of Invoice #451 dated June 12, 2026 to NF UpRITE Professional Painting, In. of Justice, Illinois in the amount of $12,350 for exterior painting and associated services at 801 S. 5th Avenue. See Staff Memorandum dated July 7, 2026. Source of Funds: General Fund. (Motion listed under Omnibus portion of Agenda).
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11.K. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Approve Payment of Quotes LV26-20309-3 and LV-26-20321 dated May 6, 2026 to Lyons View Manufacturing of Chicago, Illinois in the amount of $31,176 for the purchases of streetlight material inventory required for Village staff to maintain and repair Village streetlights. See Staff Memorandum dated July 7, 2026. Source of Funds: General Fund. (Motion listed under Omnibus portion of Agenda).
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11.L. Status Report Regarding: An ordinance approving a fence height variation and zoning map amendment changing the zoning designation for the properties located at 1113 South 5th Avenue and 1115 South 5th Avenue from R-5 multi-family residential to C-2 pedestrian-oriented commercial – Tori Garron on behalf of YOURS CAFÉ & BISTRO LLC d/b/a YOURS CAFÉ. See Village Attorney Memo dated July 8, 2026. (Motion listed under Omnibus portion of the Agenda).
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11.M. Status Report regarding: Request for Approval and Authorization of Payment of Invoice No. MD1024 dated May 15, 2026 in the amount of $890,000 to GA Paving LLC of Bellwood, Illinois for Phase I of the 2026 Resurfacing Project previously approved by the Board of Trustees on May 5, 2026. See Staff Memorandum dated July 1, 2026. Source of Funding: General Fund (Motion listed under the Omnibus portion of the Agenda).
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11.N. Status Report regarding: Request for Approval and Authorization of Payment of Invoice 31179 dated June 22, 2026 in the amount of $109,413.19 to M&J Asphalt Paving Company, Inc. of Cicero, Illinois for work performed on the 2026 Randolph Street ADA Curb Ramp Improvements previously approved by the Board of Trustees on April 7, 2026. See Engineer Memorandum dated June 22, 2026. Source of Funding: Invest in Cook Grants and Village Funds (Motion listed under the Omnibus portion of the Agenda).
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11.O. Status Report regarding: Request for Approval of Bid Waiver and Authorization of Payment of Invoice No. 89 dated July 7, 2026 in the amount of $13,000 to Professional Concrete Services LLC of Franklin Park, Illinois for concrete road restoration at 1st and Pine, 622 S. 13th Avenue and Madison Street and Greenwood. See Staff Memorandum dated July 9, 2026. Source of Funding: General Fund (Motion listed under the Omnibus portion of the Agenda).
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11.P. Status Report regarding: Request for Approval of Bid Waiver and Authorization of Payment of Invoice/Order Z362612 dated July 9, 2026 in the amount of $48,360 to Core & Main of St. Charles, Illinois the the Purchase of Replacement Water Meters to be Installed in Properties within the Village as part of the 2026 Lead Water Service Improvement Project. See Staff Memorandum dated July 9, 2026. Source of Funding: General Fund (Motion listed under the Omnibus portion of the Agenda).
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11.Q. Status Report regarding: Request for Approval of Bid Waivers (as Applicable) and Authorization to Establish a Procurement Budget in an amount not to exceed $497,646 for the Purpose of the Development, Renovation and Construction of Food is Medicine – A Center of Community Engagement at 1101 S. 11th Avenue Building. See Staff Memorandum dated July 9, 2026. Source of Funding: Black Caucus Grant Funding (Motion listed under the Omnibus portion of the Agenda).
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11.R. Status Report regarding: Request for Approval of Bid Waiver and Authorization of Payment of Invoice/Estimate #16162 dated July 9, 2026 in the amount of $15,000 to Master Guys Demolition, Inc. of Hickory Hills, Illinois for demolition, removal and related services at 615 S. 5th Avenue (Grocery Store). See Staff Memorandum dated July 9, 2026 Source of Funding: Madison TIF and other available funding (Motion listed under the Omnibus portion of the Agenda).
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11.S. Status Report regarding: Request for Approval of Bid Waiver and Authorization of Payment for Plumbing Work pursuant to Responsible Bid by Main Street Retail/Goodlow’s Construction of Kansas City, Missouri dated May 29, 2026 in the amount of $19,600 for Plumbing Work and related services at 615 S. 5th Avenue (Grocery Store). See Staff Memorandum dated July 9, 2026. Source of Funding: General Fund and other available Funding (Motion listed under the Omnibus portion of the Agenda).
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11.T. Motion to Approve and Authorize Payment of Invoice No. MD1025 dated May 15, 2026 in the amount of $949,690.00 to GA Paving LLC of Bellwood, Illinois, for Phase I of the 2026 Resurfacing Project previously approved by the Board of Trustees on May 5, 2026.
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12. Village Attorney Report:
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12.A. Status Report Regarding: A Resolution Authorizing and approving military leave policy (policy No.415) and Neonatal Intensive Care Leave (policy No.425) for the Village of Maywood. See Village Attorney Memo dated July 8, 2026. (Motion listed under Omnibus portion of the Agenda).
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12.B. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.B.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.B.1)a. Public Meeting Date: February 21, 2024.
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12.B.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.1)c. Anticipated Public Hearing Date: TBD
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12.B.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office |
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12.B.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.B.2)a. Public Meeting Date: April 30, 2024.
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12.B.2)b. Anticipated Joint Board of Review Meeting Date: TB
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12.B.2)c. Anticipated Public Hearing Date: TBD
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12.B.2)d. TIF Plan will be made available to the public by TBD
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12.B.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.B.3)a. Public Meeting Date: February 21, 2024.
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12.B.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.3)c. Anticipated Public Hearing Date: TBD
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12.B.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.
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12.B.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.B.4)a. Public Meeting Date: April 30, 2024.
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12.B.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.4)c. Anticipated Public Hearing Date: TBD
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12.B.4)d. TIF Plan will be made available to the public by TBD
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12.C. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.D. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. Trustee Committee Reports: None
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13.A. Community Policing & Public Safety Committee
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13.B. Engagement & Communications Committee
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13.C. Fiscal Accountability & Government Transparency Committee
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13.D. Infrastructure & Sustainability Committee
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13.E. Ordinance & Policy Committee
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13.F. Planning & Development Committee
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14. VILLAGE BOARD AGENDA ITEMS
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15. Omnibus Agenda Items:
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15.A. Motion to approve the Monthly Financial Report in the amount of $1,693,865.93.
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15.B. Motion to approve the Warrant List #200574 dated June 30, 2026, in the amount of $2,339,699.92
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15.C. Motion to approve bid waiver and authorization to approve the purchase of ammunition supply for mandatory annual firearms qualification from Ray O’Herron of Danville, Illinois, in the amount of $25,695.00
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15.D. Motion to approve and Authorize the Payment of Invoice #INVLEX272707 in the amount of $13,561.12 for Lexipol Policy Management Services (payable to Lexipol LLC) of Dallas, Texas for Annual Law Enforcement Policy Manual & Daily Training Bulletins.
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15.E. Motion to approve and Authorize Payment of Invoice #52855 dated May 26, 2026 in the amount of $15,679.00 for the Purchase of Battery Operated Rescue Tool Hurst SC358 E3F Connect Combi Tool Package (commonly referred to as Jaws of Life) for Air One Equipment, Inc. of South Elgin, Illinois.
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15.F. Motion to approve Payment of Invoice #1193440 dated April 17, 2026 in the amount of $10,331.20 to cover Police Academy Tuition at College of DuPage, Glen Ellyn, Illinois for Maywood Police Department Recruits Alex Munoz and Andres Sandoval.
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15.G. Motion to approve a resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing professional engineering services for the 2027 Green Infrastructure Alley Improvements Project, and for the appropriation and expenditure of funds to pay for the design engineering services and construction engineering services related to the project.
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15.H. Motion to approve Bid Waiver and Authorization to Approve the Payment of the Print Labb 2.0 of Broadview, Illinois for a Proposal to Produce and Install Mesh Banners at the Fred Hampton Aquatic Center in the amount of $12,406.00.
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15.I. Motion to Approve Bid Waiver and Authorization to Approve the Payment of Invoice #2201 dated July 6, 2026 to F3 Plumbing of Lombard, Illinois in the amount of $32,750 for emergency water main break repairs at 1902 S. 5th Avenue.
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15.J. Motion to Approve and Authorization to Approve Payment of Invoice #86399 dated June 15, 2026 to Low Bidder Taylor Contracting Services of Broadview, Illinois in the amount of $5,811 for cabinet installation and associated services at 801 S. 5th Avenue.
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15.K. Motion to approve Bid Waiver and Authorization to approve payment of Invoice #451 dated June 12, 2026 to NF UpRITE Professional Painting, In. of Justice, Illinois in the amount of $12,350 for exterior painting and associated services at 801 S. 5th Avenue.
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15.L. Motion to request approval of Bid Waiver and Authorization to approve payment of Quotes LV26-20309-3 and LV-26-20321 dated May 6, 2026 to Lyons View Manufacturing of Chicago, Illinois in the amount of $31,176 for the purchase of streetlight material inventory required for Village staff to maintain and repair Village streetlights.
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15.M. Motion to approve a resolution authorizing and approving military leave policy (policy no. 415) and neonatal intensive care leave (policy no. 425) for the Village of Maywood.
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15.N. Motion to approve an ordinance approving a fence height variation and zoning map amendment changing the zoning designation for the properties located at 1113 South 5th Avenue and 1115 South 5th Avenue from R-5 multi-family residential to C-2 pedestrian-oriented commercial – Tori Garron on behalf of Yours Café & Bistro LLC d/b/a Yours Café.
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15.O. Motion to Approve and Authorize Payment of Invoice No. MD1024 dated May 15, 2026 in the amount of $890,000 to GA Paving LLC of Bellwood, Illinois for Phase I of the 2026 Resurfacing Project previously approved by the Board of Trustees on May 5, 2026.
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15.P. Motion to Approve and Authorize Payment of Invoice 31179 dated June 22, 2026 in the amount of $109,413.19 to M&J Asphalt Paving Company, Inc. of Cicero, Illinois for work performed on the 2026 Randolph Street ADA Curb Ramp Improvements previously approved by the Board of Trustees on April 7, 2026.
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15.Q. Motion to Approve Bid Waiver and Authorize Payment of Invoice No. 89 dated July 7, 2026 in the amount of $13,000 to Professional Concrete Services LLC of Franklin Park, Illinois for concrete road restoration at 1st and Pine, 622 S. 13th Avenue and Madison Street and Greenwood.
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15.R. Motion to Approve an Ordinance Authorizing the Creation and Issuance of a Class “E” Liquor License (Temporary Special Event on Village Owned Property)(Temporary License to Sell or Transfer Liquor) for Applicant A&N Team LLC, d/b/a The View Restaurant & Lounge for the RNB Rodeo Southern Style Food Festival (July 25, 2026.
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15.S. Motion to Approve Bid Waiver and Authorize Payment of Invoice/Order Z362612 dated July 9, 2026 in the amount of $48,360 to Core & Main of St. Charles, Illinois the the Purchase of Replacement Water Meters to be installed in Properties within the Village as part of the 2026 Lead Water Service Improvement Project.
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15.T. Motion to Approve Bid Waivers (as Applicable) and Authorization to Establish a Procurement Budget in an amount not to exceed $497,646 for the Purpose of the Development, Renovation and Construction of Food is Medicine - A Center for Community Engagement at 1101 S. 11th Avenue Building.
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15.U. Motion to Approve Bid Waiver and Authorization of Payment of Invoice/Estimate #16162 dated July 9, 2026 in the amount of $15,000 to Master Guys Demolition, Inc. of Hickory Hills, Illinois for demolition, removal and related services at 615 S. 5th Avenue (Grocery Store).
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15.V. Motion to Approve Bid Waiver and Authorize Payment for Plumbing Work pursuant to Responsible Bid by Main Street Retail/Goodlow’s Construction of Kansas City, Missouri dated May 29, 2026 in the amount of $19,600 for Plumbing Work and related services at 615 S. 5th Avenue (Grocery Store).
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15.W. Motion to Approve and Authorize Payment of Invoice No. MD1025 dated May 15, 2026 in the amount of $949,690.00 to GA Paving LLC of Bellwood, Illinois for Phase I of the 2026 Resurfacing Project previously approved by the Board of Trustees on May 5, 2026.
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16. New Business Agenda Item(s): None
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16.A. A resolution approving the purchase by the village of property located at 1310 South 5th Avenue, and for the appropriation and expenditure of Madison Street/Fifth Avenue TIF District funds to pay for the purchase of the property and other TIF-eligible redevelopment costs related to the purchase.
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17. Old Business Agenda Item(s): None
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18. Board of Trustees Comments/Information
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19. For Information Only
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11))
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))
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20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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