March 3, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, February 3, 2026.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $2,833,960.33.

8.B. Warrant List #200569, dated January 31, 2026, in the amount of $1,488,346.26.

8.C. Warrant List #200570, dated February 25, 2026, in the amount of $1,546,419.27.

9. Village President's Report

9.A. Status Report regarding: Approval of an ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELLOR TRANSFER LIQUOR ON MUNICIPALLY OWNED PROPERTY) (2025 Maywood Fest: August 29 Through August 31, 2025) See Village Attorney Memorandum dated February 25, 2026 (Ordinance listed under Omnibus portion of the Agenda).

9.B. Status Report regarding: Approval of an ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A REIMBURSEMENT AGREEMENT FOR JOB TRAINING COSTS PAYABLE FROM THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS (AWSB Holdings LLC d/b/a S2 Express Grill & Daquiri Bar at the 1001 West Roosevelt Road Property). See Village Attorney Memorandum dated February 25, 2026. (Ordinance listed under Omnibus portion of the Agenda).

9.C. Status Report regarding: Approval of an ORDINANCE APPROVING THE REIMBURSEMENT REQUEST PAYMENT FOR TAX YEAR 2024 AS PART OF THE ECONOMIC INCENTIVE PAYABLE FROM  THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS FOR TIF ELIGIBLE REDEVELOPMENT COSTS INCURRED AS PART OF THE STARBUCKS COFFEE SHOP PROJECT AND AUTHORIZING THE RELEASE OF SUCH TIF FUNDS TO 1700-1704 S 1ST AVE LLC, OR ITS SUCCESSOR. See Village Attorney Memorandum dated February 25, 2026. (Ordinance listed under Omnibus portion of the Agenda).

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Approval of AN ORDINANCE APPROVING SPECIAL USE PERMITS AND VARIATIONS FOR A PROPOSED GOLF DRIVING RANGE FACILITY AND LIVE  ENTERTAINMENT VENUE  ON PROPERTY AT 30 MADISON STREET, MAYWOOD, ILLINOIS (30 MADISON STREET INC.) See Village Attorney memo dated February 25, 2026 (Ordinance listed under Omnibus portion of the Agenda).

11.C. Status Report regarding: Approval of AN ORDINANCE AMENDING THE TEXT OF SECTION 12.4.D OF THE VILLAGE OF MAYWOOD ZONING CODE TO SPECIFICALLY PROHIBIT METAL GARAGES IN THE R-1, R-2, R-3, R-4, AND R-5 ZONING DISTRICTS. See Village Attorney memo dated February 25, 2026 (Ordinance listed under Omnibus portion of the Agenda).

11.D. Status Report regarding: Approval of Professional Services Agreement with Edwin Hancock Engineering Company for Preliminary, Design and Construction Engineering Services for Construction of the 2026 Roadway, Water Main and Parking Improvements Project within the Madison Street/5th Avenue Tax Increment Financing (TIF) District, and the Use of TIF Funds and Water System Enterprise Funds to Pay for the Approved Services. See, Village Engineering Memo dated February 25, 2026 and Village Attorney Memo dated February 25, 2026 (Resolution listed under Omnibus portion of the Agenda).

11.E. Status Report regarding: Approval of A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AND THE FILING OF AN APPLICATION BY THE VILLAGE OF MAYWOOD FOR A PROJECT TO BE FUNDED UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2026 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR (2027 CDBG Roadway Improvements Project: 18^th Avenue from Harrison Street to Winfield Scott Park). See Village Engineering Memo dated February 17, 2026 and Village Attorney Memo dated February 25 (Resolution listed under Omnibus portion of Agenda).

11.F. Status Report regarding: Approval of Bid Waiver and Authorization of Payment of Invoice No. 82  dated January 15, 2026 from Professional Concrete Services LLC of Franklin Park, Illinois in the amount of $10,000.00 related to concrete restoration services performed at 7^th Avenue and Madison following water main breaks. Source of Funding: General Fund. See Village Staff Memo dated February 24, 2026. (Motion listed under Omnibus portion of Agenda).

11.G. Status Report regarding: Approval of Bid Waiver and Authorization of Payment of Invoice No.11560 dated February 15, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $12,224.09 for emergency water main break repairs at 607 S. 9^th Avenue. Source of Funding: General Fund. See Village Staff Memo dated February 24, 2026. (Motion listed under Omnibus portion of Agenda).

11.H. Status Report regarding: Approval of Bid Waiver and Authorization of Payment of Invoice No.11559 dated February 15, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $21,988.58 for emergency water main break repairs at 9^th Avenue and Harrison. Source of Funding: General Fund. See Village Staff Memo dated February 24, 2026. (Motion listed under Omnibus portion of Agenda).

11.I. Status Report regarding: Approval of Bid Waiver and Authorize Payment of Invoice No.11563 dated February 17, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $13,474.64 for street restoration following emergency water main break repairs at 9^th Avenue and Harrison. Source of Funding: General Fund. See Village Staff Memo dated February 24, 2026. (Motion listed under Omnibus portion of Agenda).

11.J. State Report regarding: A RESOLUTION APPROVING A WAIVER FROM THE REQUEST FOR QUALIFICATION PROCESS UNDER SECTION 8 OF THE LOCAL GOVERNMENT PROFESSIONAL SERVICES SELECTION ACT, AND APPROVING AND AUTHORIZING THE HIRING OF GUIDER GROUP, LLC AND PAYMENT OF A FEE PROPOSAL IN AN AMOUNT NOT TO EXCEED $15,500.00 FOR THE PERFORMANCE OF ARCHITECTURAL DESIGN AND CONSTRUCTION PLAN SERVICES IN ACCORDANCE WITH THE PROFESSIONAL DESIGN SERVICES AGREEMENT DATED FEBRUARY 12, 2026 REGARDING THE PROPOSED 1100 SOUTH 11TH AVENUE BUILDING RENOVATION PROJECT (FORMER CEASEFIRE BUILDING), AND THE APPROPRIATION AND EXPENDITURE OF AMERICAN RESCUE PLAN ACT (“ARPA”) – STATE AND LOCAL FISCAL RECOVERY FUNDS AND/OR OTHER AVAILABLE VILLAGE FUNDING SOURCES TO PAY FOR THE SERVIC. Source of Funding: ARPA Funds. See Village Attorney Memo dated February 25, 2026. (Motion Listed Under Omnibus portion of Agenda.

11.K. Status Report regarding: Approval of Issuance of Request For Proposals (RFP) for Express Exterior Car Wash Services with Conveyor Belt Access. See Village Staff memo dated February 25, 2026 (Motion listed under Omnibus portion of the Agenda).

11.L. Status Report regarding: Approval of a RESOLUTION APPROVING AND AUTHORIZING THE APPROVAL AND EXECUTION OF A VENDOR CONTRACT FOR GOODS, SUPPLIES AND SERVICES WITH GENESIS CONSTRUCTION MANAGEMENT, INC. FOR THE FULL ROOF REPLACEMENT AT 1100 S. 11^TH AVENUE, MAYWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF VILLAGE FUNDS IN AN AMOUNT NOT TO EXCEED $167,950.00. Source of Funds: ARPA Funds. See Village Staff Memo dated February 27, 2026 (Motion listed under Omnibus portion of the Agenda).

11.M. Status Report regarding: Approval of Bid Waiver and Authorization of Proposals 1, 2 and 3 from Mind Over Matter Instruction, Inc. (MOMI) of Chicago, Illinois for Growth and Development Training for the Village of Maywood and Authorizing an expenditure of $16,650.00. Source of Funding: General Fund. See Village Staff Memo dated February 27, 2026 (Motion listed under Omnibus portion of the Agenda).

11.N. Status Report regarding: Approval of lowest bidder and award of contract to Harry’s Lumber of Chicago, Illinois for procurement of lumber associated with the construction of garden beds at 1100 S. 11^th Avenue pursuant to a Quote/Proposal No. 2602-016760 dated February 20, 2026 in an amount not to exceed $16,706.50. Source of funding: ARPA Funds (Motion listed under the Omnibus portion of the Agenda).

11.O. Status Report regarding: A RESOLUTION APPROVING AN EMERGENCY WAIVER FROM THE REQUEST FOR QUALIFICATION PROCESS UNDER SECTION 8 OF THE LOCAL GOVERNMENT PROFESSIONAL SERVICES SELECTION ACT AND APPROVING AND AUTHORIZING THE HIRING OF GUIDER GROUP, LLC AND PAYMENT OF A FEE PROPOSAL IN AN AMOUNT NOT TO EXCEED $15,500.00 FOR THE PERFORMANCE OF ARCHITECTURAL DESIGN AND CONSTRUCTION PLAN SERVICES REGARDING THE PROPOSED 615 SOUTH 5TH AVENUE GROCERY STORE RENOVASTION PROJECT AND THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/5TH AVENUE TAX INCREMENT FINANCING FUNDS TO PAY FOR THE SERVICES. See Village Staff memo dated February 25, 2026 (Motion listed under Omnibus portion of the Agenda).

12. Village Attorney Report:

12.A. Status Report: A Resolution Ratifying, Authorizing and Approving the Execution of the Resignation and Severance Agreement and Release of All Claims for Francis M. Torres, and Authorizing the Payment of Compensation in Accordance with the Agreement. See Confidential Village Attorney Memo dated February 25, 2026 (Resolution listed under Omnibus portion of the Agenda).

12.B. Status Report regarding: A Resolution Authorizing and Approving Execution of the Collective Bargaining Agreement Between the Metropolitan Alliance of Police (MAP) Chapter #513 and the Village of Maywood (Term: May 1, 2024 through April 30, 2027). See Village Attorney Memo dated February 25, 2026. (Resolution listed below under the Omnibus portion of the Agenda).

12.C. Status Report regarding: A RESOLUTION AUTHORIZING THE FILING AND PROSECUTION OF A DEMOLITION ACTION RELATIVE TO THE ABANDONED, UNSAFE BUILDING LOCATED AT 305 SOUTH 11TH AVENUE, MAYWOOD, ILLINOIS, AND APPROVING AND AUTHORIZING THE EXPENDITURE OF GENERAL VILLAGE FUNDS OR OTHER AVAILABLE FUNDING SOURCES. See Village Attorney Memo dated February 25, 2026. (Resolution listed below under the Omnibus portion of the Agenda).

12.D. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.D.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.D.1)a. Public Meeting Date: February 21, 2024.

12.D.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.1)c. Anticipated Public Hearing Date: TBD

12.D.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.D.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.D.2)a. Public Meeting Date: April 30, 2024.

12.D.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.D.2)c. Anticipated Public Hearing Date: TBD

12.D.2)d. TIF Plan will be made available to the public by TBD

12.D.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.D.3)a. Public Meeting Date: February 21, 2024.

12.D.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.3)c. Anticipated Public Hearing Date: TBD

12.D.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.D.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.D.4)a. Public Meeting Date: April 30, 2024.

12.D.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.4)c. Anticipated Public Hearing Date: TBD

12.D.4)d. TIF Plan will be made available to the public by TBD

12.E. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.F. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $2,833,960.33.

15.B. Motion to Approve the Warrant List #200569 dated January 31, 2026, in the amount of $1,488,346.26 and Warrant List #200570 dated February 25, 2026, in the amount of 1,546,419.27.

15.C. An ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELLOR TRANSFER LIQUOR ON MUNICIPALLY OWNED PROPERTY) (2025 Maywood Fest: August 29 Through August 31, 2025) See Village Attorney Memorandum dated February 25, 2026. (Motion listed under Omnibus portion of the Agenda).

15.D. A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AND THE FILING OF AN APPLICATION BY THE VILLAGE OF MAYWOOD FOR A PROJECT TO BE FUNDED UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2026 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR (2027 CDBG Roadway Improvements Project: 18^th Avenue from Harrison Street to Winfield Scott Park).

15.E. A Resolution Authorizing and Approving Execution of the Collective Bargaining Agreement Between the Metropolitan Alliance of Police (MAP) Chapter #513 and the Village of Maywood (Term: May 1, 2024 through April 30, 2027).

15.F. A RESOLUTION AUTHORIZING THE FILING AND PROSECUTION OF A DEMOLITION ACTION RELATIVE TO THE ABANDONED, UNSAFE BUILDING LOCATED AT 305 SOUTH 11TH AVENUE, MAYWOOD, ILLINOIS, AND APPROVING AND AUTHORIZING THE EXPENDITURE OF GENERAL VILLAGE FUNDS OR OTHER AVAILABLE FUNDING SOURCES.

15.G. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 ROADWAY, WATER MAIN AND PARKING IMPROVEMENTS PROJECT IN MAYWOOD, ILLINOIS, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/5TH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS AND WATER SYSTEM ENTERPRISE FUNDS TO PAY FOR THE PRELIMINARY, DESIGN AND CONSTRUCTION ENGINEERING SERVICES RELATED TO THE PROJECT.

15.H. A Resolution Ratifying, Authorizing and Approving the Execution of the Resignation and Severance Agreement and Release of All Claims for Francis M. Torres, and Authorizing the Payment of Compensation in Accordance with the Agreement.

15.I. Motion for Approval of AN ORDINANCE APPROVING SPECIAL USE PERMITS AND VARIATIONS FOR A PROPOSED GOLF DRIVING RANGE FACILITY AND LIVE ENTERTAINMENT VENUE  ON PROPERTY AT 30 MADISON STREET, MAYWOOD, ILLINOIS (30 MADISON STREET INC.).

15.J. Motion for Approval of AN ORDINANCE AMENDING THE TEXT OF SECTION 12.4.D OF THE VILLAGE OF MAYWOOD ZONING CODE TO SPECIFICALLY PROHIBIT METAL GARAGES IN THE R-1, R-2, R-3, R-4, AND R-5 ZONING DISTRICTS.

15.K. AN ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A REIMBURSEMENT AGREEMENT FOR JOB TRAINING COSTS PAYABLE FROM THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS (AWSB Holdings LLC d/b/a S2 Express Grill & Daquiri Bar at the 1001 West Roosevelt Road Property).

15.L. AN ORDINANCE APPROVING THE REIMBURSEMENT REQUEST PAYMENT FOR TAX YEAR 2024 AS PART OF THE ECONOMIC INCENTIVE PAYABLE FROM THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS FOR TIF ELIGIBLE REDEVELOPMENT COSTS INCURRED AS PART OF THE STARBUCKS COFFEE SHOP PROJECT AND AUTHORIZING THE RELEASE OF SUCH TIF FUNDS TO 1700-1704 S 1ST AVE LLC, OR ITS SUCCESSOR.

15.M. Motion to Approve Bid Waiver and Authorization of Payment of Invoice No. 82  dated January 15, 2026 from Professional Concrete Services LLC of Franklin Park, Illinois in the amount of $10,000.00 related to concrete restoration services performed at 7^th Avenue and Madison following water main breaks.

15.N. Motion to Approve Bid Waiver and Authorization of Payment of Invoice No. 11560 dated February 15, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $12,224.09 for emergency water main break repairs at 607 S. 9^th Avenue.

15.O. Motion to Approve Bid Waiver and Authorization of Payment of Invoice No.11559 dated February 15, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $21,988.58 for emergency water main break repairs at 9^th Avenue and Harrison.

15.P. Motion to Approve Bid Waiver and Authorization of Payment of Invoice No.11563 dated February 17, 2026 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $13,474.64 for street restoration following emergency water main break repairs at 9^th Avenue and Harrison.

15.Q. Motion to Approve A RESOLUTION APPROVING A WAIVER FROM THE REQUEST FOR QUALIFICATION PROCESS UNDER SECTION 8 OF THE LOCAL GOVERNMENT PROFESSIONAL SERVICES SELECTION ACT, AND APPROVING AND AUTHORIZING THE HIRING OF GUIDER GROUP, LLC AND PAYMENT OF A FEE PROPOSAL IN AN AMOUNT NOT TO EXCEED $15,500.00 FOR THE PERFORMANCE OF ARCHITECTURAL DESIGN AND CONSTRUCTION PLAN SERVICES IN ACCORDANCE WITH THE PROFESSIONAL DESIGN SERVICES AGREEMENT DATED FEBRUARY 12, 2026 REGARDING THE PROPOSED 1100 SOUTH 11TH AVENUE BUILDING RENOVATION PROJECT (FORMER CEASEFIRE BUILDING), AND THE APPROPRIATION AND EXPENDITURE OF AMERICAN RESCUE PLAN ACT (“ARPA”) – STATE AND LOCAL FISCAL RECOVERY FUNDS AND/OR OTHER AVAILABLE VILLAGE FUNDING SOURCES TO PAY FOR THE SERVICES.

15.R. Motion to Approve Issuance of Request For Proposals (RFP) for Express Exterior Car Wash Services with Conveyor Belt Access.

15.S. A RESOLUTION APPROVING AND AUTHORIZING THE APPROVAL AND EXECUTION OF A VENDOR CONTRACT FOR GOODS, SUPPLIES AND SERVICES WITH GENESIS CONSTRUCTION MANAGEMENT, INC. FOR THE FULL ROOF REPLACEMENT AT 1100 S. 11^TH AVENUE, MAYWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF VILLAGE FUNDS IN AN AMOUNT NOT TO EXCEED $167,950.00.

15.T. Motion to Approve Bid Waiver and Authorization of Proposals 1, 2 and 3 from Mind Over Matter Instruction, Inc. (MOMI) of Chicago, Illinois for Growth and Development Training for the Village of Maywood and Authorizing an expenditure of $16,650.00.

15.U. Motion to Approve awarding contract to the lowest bidder, namely Harry’s Lumber of Chicago, Illinois, regarding the procurement of lumber associated with the construction of garden beds at 1100 11^th Avenue pursuant to a Quote/Proposal No. 2602-016760 dated February 20, 2026 in an amount not to exceed $16,706.50. Source of funding: ARPA (Motion listed under the Omnibus portion of the Agenda.

16. New Business Agenda Item(s):  None

17. Old Business Agenda Item(s): None

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment