December 16, 2025 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. INVOCATION
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4. PLEDGE OF ALLEGIANCE TO THE FLAG
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5. APPROVAL OF MINUTES for the Village Board Meeting of the Board of Trustees on Tuesday, November 19, 2024.
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6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. FINANCE MANAGEMENT REPORTS:
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8.A. Financial Analysis for the month ending October, 2024 (Report prepared and provided for the Agenda Packet by the Finance Director).
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8.B. Finance Report in the amount of $1,660,769.61.
Attachments:
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8.C. Warrant List #200567 through November 30,2025 in the amount of $2,735,907.82.
Attachments:
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9. VILLAGE PRESIDENT'S REPORT:
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9.A.
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9.A.1)
KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2025 REAL ESTATE TAX LEVY AND 2026/2027 OPERATING BUDGET, dated October 29, 2025.
Attachments:
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9.A.2) Village Staff Memorandum dated December, 2025 from Finance Director Lanya Satchell to Village Board regarding FY2025 Property Tax Levy.
Attachments:
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9.A.3) KTJ Memorandum dated December 10, 2025 regarding 2025 Tax Levy.
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9.A.4) Final published version of NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2025 (Per Finance Director Lanya Satchell) with Publisher’s Certificates from the Chicago SunTimes newspaper.
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9.A.5) AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2025 REAL ESTATE TAX LEVY.
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9.A.6) AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2025 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.
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9.B. Status Report regarding: Request for approval of AN ORDINANCE AMENDING THE TEXT OF SECTION 15.10 (PERMANENT SIGN STANDARDS) OF THE MAYWOOD ZONING ORDINANCE TO ALLOW ELECTRONIC MESSAGE DISPLAY SIGNS AS A SPECIAL USE IN THE C-2 PEDESTRIAN-ORIENTED COMMERCIAL ZONING DISTRICT. See Village Attorney memo dated December 10, 2025. (Ordinance listed under Omnibus portion of the Agenda).
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9.C. Status Report regarding: Request for Approval of a Metropolitan Mayors Caucus - Low Income Energy Efficiency Outreach Engagement Grant Award Letter in the amount of $25,000.00. (Motion listed under Omnibus portion of the Agenda).
Attachments:
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9.D. Status Report regarding: Request for Approval of a National League of Cities - Health & Wellbeing Subgrant Memorandum of Understanding (MOU) for Healthy Housing Innovation Cohort in the amount of $10,00.00. (Motion listed under Omnibus portion of the Agenda).
Attachments:
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9.E. Status Report regarding: Request for Approval of LISC Grant - Government Agreement with Local Initiatives Support Corporation for the Renovation of the 1100 South 11th Avenue Building as Community Food Center in the amount of $250,000.00. (Resolution listed under Omnibus portion of the Agenda).
Attachments:
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10. PUBLIC COMMENTS:
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11. VILLAGE MANAGER'S REPORT
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
Attachments:
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11.B. Status Report regarding: Request for Approval of Appointment of Klein, Thorpe And Jenkins, Ltd. as Village Attorney / Corporation Counsel for the Village of Maywood by the Acting Village Manager per 65 ILCS 3.1-30-5 and 65 ILCS 5/5-3-7(4) and Request for Village Board Approval of Engagement Letter dated December 10, 2025 with Klein, Thorpe and Jenkins, Ltd. for Legal Services and Setting 2026 and 2027 Hourly Rates and Charges (Hourly Rates and Charges are being held the same for Years 2026 and 2027) (Motion listed under Omnibus portion of Agenda).
Attachments:
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11.B.1) Status Report regarding: Request for Approval of Bid Waiver and Payment of Invoice #6447 dated October 29, 2025 issued by Salazar Fence & Services, Inc. of Berwyn, Illinois in the amount of $6,000.00 for fence installation and repairs at Veterans Memorial Park. See related Village Staff Memo dated December 9, 2025. (Motion listed under Omnibus portion of Agenda).
Attachments:
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11.B.2) Status Report regarding: Request for Approval of Bid Waiver and Payment of Work Order / Invoice dated October 16, 2025 issued by Sammy Thompson Plumbing, LLC of Maywood, Illinois, in the amount of $15,000.00 for emergency sewer repairs within the alley at 1019 West Roosevelt Road. See related Village Staff Memo dated December 9, 2025. (Motion listed under Omnibus portion of Agenda).
Attachments:
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11.B.3) Status Report regarding: Request for Approval of Bid Waiver and Payment of Invoice #11541 dated December 5, 2025 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $9,547.63 for emergency water line repair work at 1608 South 5th Avenue. See related Village Staff Memo dated December 9, 2025. (Motion listed under Omnibus portion of Agenda).
Attachments:
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11.B.4) Status Report regarding: Request for Approval of Bid Waiver and Payment of Invoice 86386 from Taylor Contracting Services of Western Springs, Illinois in the amount of $8,700.00 for Roof Repairs at the 801 South 5th Avenue Property See related Village Staff Memo dated December 8, 2025. (Motion listed under Omnibus portion of Agenda).
Attachments:
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11.B.5) Status Report regarding: Request for Approval of RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR VILLAGE OF MAYWOOD TO PROVIDE ICE MELT TO PROVISO AREA FOR EXCEPTIONAL CHILDREN (PAEC). See related Village Staff Memo dated December 8, 2025. (Motion listed under Omnibus portion of Agenda).
Attachments:
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12. VILLAGE ATTORNEY'S REPORT:
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12.A. Status Report regarding: Request for Approval of Maywood Retainer and Fee Agreement with Herschman Levison for Special Counsel Employment Related Legal Services. (Motion listed under Omnibus portion of the Agenda).
Attachments:
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12.B. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.B.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.B.1)a. Public Meeting Date: February 21, 2024.
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12.B.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.1)c. Anticipated Public Hearing Date: TBD
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12.B.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office. |
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12.B.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
Description:
Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.B.2)a. Public Meeting Date: April 30, 2024.
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12.B.2)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.2)c. Anticipated Public Hearing Date: TBD
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12.B.2)d. TIF Plan will be made available to the public by TBD
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12.B.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.B.3)a. Public Meeting Date: February 21, 2024.
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12.B.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.3)c. Anticipated Public Hearing Date: TBD
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12.B.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.
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12.B.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.B.4)a. Public Meeting Date: April 30, 2024.
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12.B.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.B.4)c. Anticipated Public Hearing Date: TBD
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12.B.4)d. TIF Plan will be made available to the public by TBD
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12.B.5) Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.B.6) Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. TRUSTEE COMMITTEE REPORT
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13.A. Community Policing & Public Safety Committee: No Report
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13.B. Engagement & Commuications Committee: No Report
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13.C. Fiscal Accountability & Government Transparency Committee: No Report
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13.D. Infrastructure & Sustainability Committee: No Report
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee: No Report
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14. RECESS TO TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2025 REAL ESTATE TAX LEVY
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14.A. AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING
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14.A.1) CALL TO ORDER
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14.A.2) ROLL CALL
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14.A.3) ACKNOWLEDGEMENT OF THE PUBLICATION OF THE PUBLIC HEARING NOTICE IN A LOCAL NEWSPAPER.
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14.A.4) PRESENTATION ON THE 2025 REAL ESTATE TAX LEVY BY THE VILLAGE MANAGER AND THE FINANCE DIRECTOR.
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14.A.4)a. DISCUSSION OF AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2025 TAX LEVY.
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14.A.5) QUESTIONS AND COMMENTS BY BOARD MEMBERS.
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14.A.6) QUESTIONS BY THE PUBLIC AND PUBLIC COMMENT.
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14.A.7) FINAL QUESTIONS AND COMMENTS BY BOARD MEMBERS.
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14.A.8) MOTION TO TAKE FINAL ACTION ON “AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2025 TAX LEVY” DURING THE DECEMBER 16, 2025 VILLAGE BOARD MEETING AGENDA.
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14.A.9) MOTION TO CLOSE THE PUBLIC HEARING.
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15. RETURN TO THE AGENDA FOR THE DECEMBER 16, 2025 COMMITTEE OF THE WHOLE OF THE BOARD OF TRUSTEES / SPECIAL VILLAGE BOARD MEETING.
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16. VILLAGE BOARD AGENDA ITEMS
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17. OMNIBUS AGENDA ITEMS
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17.A. Motion to Approve the Monthly Financial Report in the amount of $1,660,769.61
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17.B. Motion to Approve the Warrant List #200567 dated December 16, 2025, in the amount of $2,735,907.82.
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17.C. Motion to Authorize the Approval and Execution of an Engagement Letter dated December 10, 2025 with Klein, Thorpe and Jenkins, Ltd. for Legal Services and Setting 2026 and 2027 Hourly Rates and Charges.
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17.D. Motion to Approve Maywood Retainer and Fee Agreement with Herschman Levison for Special Counsel Employment Related Legal Services.
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17.E. AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2025 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.
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17.F. AN ORDINANCE AMENDING THE TEXT OF SECTION 15.10 (PERMANENT SIGN STANDARDS) OF THE MAYWOOD ZONING ORDINANCE TO ALLOW ELECTRONIC MESSAGE DISPLAY SIGNS AS A SPECIAL USE IN THE C-2 PEDESTRIAN-ORIENTED COMMERCIAL ZONING DISTRICT.
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17.G. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A LISC GRANT - GOVERNMENT AGREEMENT WITH LOCAL INITIATIVES SUPPORT CORPORATION FOR THE RENOVATION OF THE 1100 SOUTH 11TH AVENUE BUILDING AS A COMMUNITY FOOD CENTER IN THE AMOUNT OF $250,000.00.
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17.H. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A LISC GRANT - GOVERNMENT AGREEMENT WITH LOCAL INITIATIVES SUPPORT CORPORATION FOR THE RENOVATION OF THE 1100 SOUTH 11TH AVENUE BUILDING AS A COMMUNITY FOOD CENTER IN THE AMOUNT OF $250,000.00.
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17.I. Motion to Authorize the Approval and Execution of a National League of Cities - Health & Wellbeing Subgrant Memorandum of Understanding (MOU) for Healthy Housing Innovation Cohort in the amount of $10,00.00.
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17.J. Motion to Motion to Waive the Competitive Bidding Process and Approve the Payment of Invoice #6447 dated October 29, 2025 issued by Salazar Fence & Services, Inc. of Berwyn, Illinois in the amount of $6,000.00 for fence installation and repairs at Veterans Memorial Park.
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17.K. Motion to Waive the Competitive Bidding Process and Approve the Payment of Work Order / Invoice dated October 16, 2025 issued by Sammy Thompson Plumbing, LLC of Maywood, Illinois, in the amount of $15,000.00 for emergency sewer repairs within the alley at 1019 West Roosevelt Road.
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17.L. Motion to Waive the Competitive Bidding Process and Approve the Payment of Invoice #11541 dated December 5, 2025 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $9,547.63 for emergency water line repair work at 1608 South 5th Avenue.
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17.M. Motion to Waive the Competitive Bidding Process and Approve the Payment of Invoice 86386 from Taylor Contracting Services of Western Springs, Illinois in the amount of $8,700.00 for Roof Repairs at the 801 South 5th Avenue Property.
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17.N. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR VILLAGE OF MAYWOOD TO PROVIDE ICE MELT TO PROVISO AREA FOR EXCEPTIONAL CHILDREN (PAEC).
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18. NEW BUSINESS AGENDA ITEM
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19. OLD BUSINESS AGENDA ITEM
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20. BOARD OF TRUSTEE COMMENTS
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21. FOR DISCUSSION ONLY ITEMS
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22. CLOSED MEETING ITEMS for the purpose of discussing:
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22.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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22.B. Probable and Imminent Litigations (5 ILCS 120/2(c)(11)).
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22.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1)).
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22.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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22.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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22.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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22.G. Discussion of minutes of meetings lawfully closed under OMA, for the purposes of approval by the body of the minutes or semi-annual review of the minutes (5 ILCS 120/2(c)(21) and 2.06).
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23. ADJOURNMENT
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