September 30, 2025 at 7:00 PM - Regular Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, August 19, 2025.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $2,951,892.43.

8.B. Warrant List #200565, dated September 25, 2025, in the amount of $3,976,311.93.

9. Village President's Report

9.A. Status Report regarding: AN ORDINANCE AMENDING SECTION 150.100 (REGISTRATION AND LICENSING OF LANDLORDS) OF CHAPTER 150 (BUILDING REGULATIONS) OF TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO INFORMATION REQUIRED IN THE LANDLORD REGISTRATION AND LICENSING PROCESS. See Village Attorney memo dated September 24, 2025. (Ordinance listed under Omnibus portion of Agenda).

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Ratification of Bid Waiver and Approval of payment of $18,720 to Airtight Security, LLC of Aurora, Illinois for security, crowd control management, entry screening and perimeter coverage services related to Maywood Fest 2025. Source of Funding: General Fund/Maywood Fest Budget. See Village Staff Memo dated July 29, 2025 (Motion listed under Omnibus portion of Agenda).

11.C. Status Report regarding: Ratification of Bid Waiver and Approval of payment of $9,900 to Illinois Special Patrol of Chicago, Illinois for security, foot patrol, stage and vendor security, and overnight presence related to Maywood Fest 2025. Source of Funding: General Fund/Maywood Fest Budget. See Village Staff Memo dated July 29, 2025 and related Service Agreement (Motion listed under Omnibus portion of Agenda).

11.D. Status Report regarding: Motion to Approve a Scope of Work with Cook County for the removal of an underground storage tank on Village-owned property at 511 - 519 S. 5^th Avenue through the ARPA-funded Brownfield Program at no cost to the Village, and to Authorize the Village Manager to execute a Site Access Agreement with Cook County for the performance of the removal by Cook County and the County’s Contractor. See Village Staff Memo dated September 30, 2025 (Motion listed under Omnibus portion of Agenda).

11.E. Status Report regarding: Discussion of Responses(s) to Request for Developer Proposals regarding Redevelopment of Village-owned Property at 512 S. 5th Avenue and Direction to Staff regarding next step(s) (further engagement with a bidder on proposal or reject all proposals and authorize reissuance of Request for Proposals). See Confidential Staff memo dated September 24, 2025. (Item listed under New Business portion of the Agenda).

11.F. Status Report regarding: Approval of A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT, AND FOR THE APPROPRIATION AND EXPENDITURE OF FUNDS TO PAY FOR THE DESIGN ENGINEERING SERVICES AND CONSTRUCTION ENGINEERING SERVICES RELATED TO THE PROJECT. See Village Engineer memo dated September 19, 2025 and Village Attorney memo dated September 24, 2025 (Resolution listed under Omnibus portion of the Agenda).

11.G. Status Report regarding: Approval of A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE OF THE GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS IN MAYWOOD, ILLINOIS AND FOR THE APPROPRIATION AND EXPENDITURE OF FUNDS TO PAY FOR THE VILLAGE’S SHARE OF THE IMPROVEMENTS (COST SHARING FOR GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT). See Village Engineer memo dated September 19, 2025 and Village Attorney memo dated September 24, 2025] (Resolution listed under Omnibus portion of the Agenda).

11.H. Status Report regarding: A RESOLUTION AUTHORIZING ACCEPTANCE OF AN INVEST IN COOK/CONNECTING COOK COUNTY GRANT FOR FISCAL YEAR 2025 IN THE AMOUNT OF UP TO $300,000 AND EXECUTION OF A RELATED INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY WITH RESPECT TO CONSTRUCTION AND CONSTRUCTION ENGINEERING, MAINTENANCE, FUNDING AND REPORTING FOR THE PROJECT (ADA CURB RAMP IMPROVEMENTS ALONG RANDOLPH STREET). See Village Engineer memo dated September 23, 2025 and Village Attorney memo dated September 24, 2025 (Resolution listed under Omnibus portion of the Agenda).

11.I. Status Report regarding: A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 LEAD WATER SERVICE REPLACEMENT PROJECT IN THE VILLAGE OF MAYWOOD. See Village Engineer memo dated September 23, 2025, and Village Attorney memo dated September 24, 2025. (Resolution listed under Omnibus portion of the Agenda).

11.J. Status Report regarding: Approval with Bid Waiver of a Proposal from Taylor Contracting Services of Western Springs, Illinois for construction of a new football field at Conner Heise Memorial Park in the amount of $79,900.00. Source of Funding: General Village Funds. See Village Staff Memo dated July 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.K. Status Report regarding: Approval with Bid Waiver of a Proposal from Taylor Contracting Services of Western Springs, Illinois for the installation of playground equipment at Conner Heise Memorial Park in the amount of $57,300.00. Source of Funding: General Village Funds. See Village Staff Memo dated July 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.L. Status Report regarding: Approval with Bid Waiver of Invoice No. 11520 dated July 8, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water main break service work at 1^st Avenue and Lake Street in the amount of $31,409.85. Source of Funding: Water & Sewer Maintenance Fund. See Village Staff Memo dated July 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.M. Status Report regarding: Approval with Bid Waiver of Invoice No. W20054 dated May 30, 2025 issued by McCann Industries, Inc. of Carol Stream, Illinois for repairs to CP-580SN Backhoe in the amount of $6,966.94. Source of Funding: General Village Funds. See Village Staff Memo dated July 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.N. Status Report regarding: Approval with Bid Waiver of Invoice No. 11522 dated July 11, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water main break service work at 1917 S. 8^th Avenue in the amount of $9,683.90. Source of Funding: Water & Sewer Maintenance Fund. See Village Staff Memo dated July 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.O. Status Report regarding: Approval with Bid Waiver of a Proposal from Taylor Contracting Services of Western Springs, Illinois for additional work to be completed during the renovation process at Conner Heise Memorial Park in the amount of $79,535.00. Source of Funding: General Village Funds. See Village Staff Memo dated August 14, 2025. (Motion listed under Omnibus portion of Agenda).

11.P. Status Report regarding: Approval with Bid Waiver of Proposal from Standard Equipment Company of Elmhurst, Illinois for Repairs to the Village’s Elgin Pelican NP Model Sweeper in the amount of $13,237.30. Source of Funding: General Village Funds. See Village Staff Memo dated September 22, 2025 (Motion listed under Omnibus portion of Agenda).

11.Q. Status Report regarding: Approval with Bid Waiver of Proposal from Standard Equipment Company of Elmhurst, Illinois for Repairs to the Village’s Elgin Pelican SE Model Sweeper in the amount of $21,060.94. Source of Funding: General Village Funds. See Village Staff Memo dated September 22, 2025 (Motion listed under Omnibus portion of Agenda).

11.R. Status Report regarding: Approval with Bid Waiver of Invoice No. 7189 dated September 18, 2025 issued by Electrical Resource Management of Wheaton, Illinois for ten (10) light poles with arm attachments purchased during the reconstruction of Conner Heise Memorial Park in the amount of $19,610.00. Source of Funding: General Village Funds. See Village Staff Memo dated September 22, 2025. (Motion listed under Omnibus portion of Agenda).

11.S. Status Report regarding: Approval with Bid Waiver of Invoice No. R042052641 dated August 19, 2025 issued by Interstate Power Systems of Carol Stream, Illinois for Repairs to Fire Department Unit No. 502 in the amount of $9,337.40. Source of Funding: General Village Funds. See Village Staff Memo dated September 23, 2025 (Motion listed under Omnibus portion of Agenda).

11.T. Status Report regarding: Approval with Bid Waiver of Invoice No. INV-20724 dated July 23, 2025 issued by Legacy Fire Apparatus of Shorewood, Illinois for a new engine for Fire Department Unit No. 506 in the amount of $22,144.59. Source of Funding: General Village Funds. See Village Staff Memo dated September 23, 2025 (Motion listed under Omnibus portion of Agenda).

11.U. Status Report regarding: Approval with Bid Waiver of Invoice No. 000147 dated May 30, 2025 issued by Juan Operation Service System LLC of LaGrange, Illinois for services performed at 841 S. 15^th Avenue as part of a court-ordered abatement of junk, rubbish and debris in the amount of $14,689.20. Source of Funding: General Village Funds. See Village Staff Memo dated September 24, 2025 (Motion listed under Omnibus portion of Agenda).

12. Village Attorney Report:

12.A. Status Report regarding: Motion to Authorize/Ratify Direction to Edelson Law Firm, on behalf of the Village of Maywood, to “Opt-In” to the national bankruptcy settlement with Purdue Pharma L.P. and the Sackler family, and to a settlement with manufacturers Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus, so that the Village can participate in and receive apportioned funds according to the settlements and, if applicable, the Illinois Allocation Agreement. See Village Attorney Memo dated September 24, 2025 (Motion listed under Omnibus portion of the Agenda).

12.B. Status Report regarding: ORDINANCE OF INDUCEMENT AND TO EXPRESS OFFICIAL INTENT REGARDING CERTAIN EXPENDITURES TO BE REIMBURSED FROM THE SPECIAL TAX ALLOCATION FUND OF THE PROPOSED VILLAGE OF MAYWOOD NORTH AREA #1 TAX INCREMENT FINANCING DISTRICT FOR THE ACQUISITION, REMEDIATION, AND REDEVELOPMENT OF 49 WEST LAKE STREET. See Village Attorney memo dated September 24, 2025. (Ordinance listed under Omnibus portion of Agenda).

12.C. Status Report regarding: A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF THE SETTLEMENT AGREEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF MARESHA EMBERY V. VILLAGE OF MAYWOOD, ET AL. (CASE NO. 2024 L 004058). See Confidential Village Attorney Memo dated September 24, 2025. (Resolution listed under Omnibus portion of the Agenda).

12.D. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.D.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.D.1)a. Public Meeting Date: February 21, 2024.

12.D.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.1)c. Anticipated Public Hearing Date: TBD

12.D.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.D.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.D.2)a. Public Meeting Date: April 30, 2024.

12.D.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.D.2)c. Anticipated Public Hearing Date: TBD

12.D.2)d. TIF Plan will be made available to the public by TBD

12.D.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.D.3)a. Public Meeting Date: February 21, 2024.

12.D.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.3)c. Anticipated Public Hearing Date: TBD

12.D.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.D.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.D.4)a. Public Meeting Date: April 30, 2024.

12.D.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.D.4)c. Anticipated Public Hearing Date: TBD

12.D.4)d. TIF Plan will be made available to the public by TBD

12.E. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.F. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $2,929,202.29.

15.B. Motion to Approve the Warrant List #200565 dated September 25, 2025, in the amount of $3,976,311.93.

15.C. Motion to Ratify Bid Waiver and Approval of payment of $18,720 to Airtight Security, LLC of Aurora, Illinois for security, crowd control management, entry screening and perimeter coverage services related to Maywood Fest 2025.

15.D. Motion to Ratify Bid Waiver and Approval of payment of $9,900 to Illinois Special Patrol of Chicago, Illinois for security, foot patrol, stage and vendor security, and overnight presence related to Maywood Fest 2025.

15.E. Motion to Authorize/Ratify Direction to Edelson Law Firm, on behalf of the Village of Maywood, to“Opt-In” to the national bankruptcy settlement with Purdue Pharma L.P. and the Sackler family, and to a settlement with manufacturers Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus, so that the Village can participate in and receive apportioned funds according to the settlements and, if applicable, the Illinois Allocation Agreement.

15.F. Motion to Approve a Scope of Work with Cook County for the removal of an underground storage tank on Village-owned property at 511 - 519 S. 5^th Avenue through the ARPA-funded Brownfield Program at no cost to the Village, and to Authorize the Village Manager to execute a Site Access Agreement with Cook County for the performance of the removal by Cook County and the County’s Contractor.

15.G. ORDINANCE OF INDUCEMENT AND TO EXPRESS OFFICIAL INTENT REGARDING CERTAIN EXPENDITURES TO BE REIMBURSED FROM THE SPECIAL TAX ALLOCATION FUND OF THE PROPOSED VILLAGE OF MAYWOOD NORTH AREA #1 TAX INCREMENT FINANCING DISTRICT FOR THE ACQUISITION, REMEDIATION, AND REDEVELOPMENT OF 49 WEST LAKE STREET.

15.H. AN ORDINANCE AMENDING SECTION 150.100 (REGISTRATION AND LICENSING OF LANDLORDS) OF CHAPTER 150 (BUILDING REGULATIONS) OF TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO INFORMATION REQUIRED IN THE LANDLORD REGISTRATION AND LICENSING PROCESS.

15.I. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT, AND FOR THE APPROPRIATION AND EXPENDITURE OF FUNDS TO PAY FOR THE DESIGN ENGINEERING SERVICES AND CONSTRUCTION ENGINEERING SERVICES RELATED TO THE PROJECT.

15.J. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE OF THE GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS  IN MAYWOOD, ILLINOIS AND FOR THE APPROPRIATION AND EXPENDITURE OF FUNDS TO PAY FOR THE VILLAGE’S SHARE OF THE IMPROVEMENTS (COST SHARING FOR GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT).

15.K. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF THE SETTLEMENT AGREEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF MARESHA EMBERY V. VILLAGE OF MAYWOOD, ET AL. (CASE NO. 2024 L 004058).

15.L. A RESOLUTION AUTHORIZING ACCEPTANCE OF AN INVEST IN COOK/CONNECTING COOK COUNTY GRANT FOR FISCAL YEAR 2025 IN THE AMOUNT OF UP TO $300,000 AND EXECUTION OF A RELATED INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY WITH RESPECT TO CONSTRUCTION AND CONSTRUCTION ENGINEERING, MAINTENANCE, FUNDING AND REPORTING FOR THE PROJECT (ADA CURB RAMP IMPROVEMENTS ALONG RANDOLPH STREET).

15.M. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 LEAD WATER SERVICE REPLACEMENT PROJECT IN THE VILLAGE OF MAYWOOD.

15.N. Motion to Waive Competitive Bidding and to accept a Proposal from Taylor Contracting Services of Western Springs, Illinois for construction of a new football field at Conner Heise Memorial Park in the amount of $79,900.00.

15.O. Motion to Waive Competitive Bidding and to accept a Proposal from Taylor Contracting Services of Western Springs, Illinois for the installation of playground equipment at Conner Heise Memorial Park in the amount of $57,300.00.

15.P. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. 11520 dated July 8, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water main break service work at 1^st Avenue and Lake Street in the amount of $31,409.85.

15.Q. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. W20054 dated May 30, 2025 issued by McCann Industries, Inc. of Carol Stream, Illinois for repairs to CP-580SN Backhoe in the amount of $6,966.94.

15.R. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. 11522 dated July 11, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water main break service work at 1917 S. 8^th Avenue in the amount of $9,683.90.

15.S. Motion to Waive Competitive Bidding and to accept a Proposal from Taylor Contracting Services of Western Springs, Illinois for additional work to be completed during the renovation process at Conner Heise Memorial Park in the amount of $79,535.00.

15.T. Motion to Waive Competitive Bidding and to accept a Proposal from Standard Equipment Company of Elmhurst, Illinois for Repairs to the Village’s Elgin Pelican NP Model Sweeper in the amount of $13,237.30.

15.U. Motion to Waive Competitive Bidding and to accept a Proposal from Standard Equipment Company of Elmhurst, Illinois for Repairs to the Village’s Elgin Pelican SE Model Sweeper in the amount of $21,060.94.

15.V. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. 7189 dated September 18, 2025 issued by Electrical Resource Management of Wheaton, Illinois for ten (10) light poles with arm attachments purchased during the reconstruction of Conner Heise Memorial Park in the amount of $19,610.00.

15.W. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. R042052641 dated August 19, 2025 issued by Interstate Power Systems of Carol Stream, Illinois for Repairs to Fire Department Unit No. 502 in the amount of $9,337.40.

15.X. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. INV-20724 dated July 23, 2025 issued by Legacy Fire Apparatus of Shorewood, Illinois for a new engine for Fire Department Unit No. 506 in the amount of $22,144.59.

15.Y. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. INV-20724 dated July 23, 2025 issued by Legacy Fire Apparatus of Shorewood, Illinois for a new engine for Fire Department Unit No. 506 in the amount of $22,144.59.

15.Z. Motion to Waive Competitive Bidding and to Approve Payment of Invoice No. 000147 dated May 30, 2025 issued by Juan Operation Service System LLC of LaGrange, Illinois for services performed at 841 S. 15^th Avenue as part of a court-ordered abatement of junk, rubbish and debris in the amount of $14,689.20.

16. New Business Agenda Item(s):  None

16.A. Discussion of Responses(s) to Request for Developer Proposals regarding Redevelopment of Village-owned Property at 512 S. 5th Avenue and Direction to Staff regarding next step(s) (further engagement with a bidder on proposal or reject all proposals and authorize reissuance of Request for Proposals).

17. Old Business Agenda Item(s): None

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment