August 19, 2025 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, July 1, 2025.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $2,905,156.12.

8.B. Warrant List #200564, dated August 14, 2025, in the amount of $2,354,320.46.

9. Village President's Report

9.A. Status Report regarding: Approval of TEMPORARY USE PERMIT FOR SPECIAL EVENT for Music Promoter for Music Acts at Maywood Fest 2025 (PowerMove Presents LLC/John Mosley), LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE PERMIT FOR THE OPERATION OF AN OUTDOOR MUSIC FESTIVAL DURING 2025 MAYWOOD FEST (PowerMove Presents LLC/John Mosley), and ENTERTAINMENT AND MUSIC PERFORMER AND SPECIAL EVENT PRODUCTION AGREEMENT FOR 2025 MAYWOOD FAMILY FEST (Music Promoter: PowerMove Presents LLC/John Mosley). See Village Attorney Memo dated July 30, 2025 (Resolution listed below under the New Business portion of the Agenda.

9.B. Status Report regarding: Approval of Ordinance Authorizing the Creation and Issuance of a Class “E” Special Event Liquor License (Temporary License to Sell or Transfer Liquor on Municipally Owned Property) for Applicant Village of Maywood for the Village’s 2025 Maywood Fest Special Event. See Village Attorney Memo dated July 30, 2025 (Ordinance listed below under the New Business portion of the Agenda).

9.C. Status Report regarding: Approval of AN ORDINANCE AMENDING CHAPTER 36 (TAXATION AND FINANCE) OF TITLE III (ADMINISTRATION) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE ADOPTION OF A MUNICIPAL GROCERY RETAILERS' OCCUPATION TAX AND A MUNICIPAL GROCERY SERVICE OCCUPATION TAX. See Village Attorney Memo dated July 30, 2025. (Ordinance listed below under the Omnibus portion of the Agenda).

9.D. Status Report regarding: Appointments:

9.D.1) Terrance Powell to the Maywood Board and Fire Police Commission  (3 year Term)

9.D.2) A'Shantia S. (Glover) Wright-Beckom to the Maywood Historic Preservation Commission  (2 year Term)

9.D.3) Evan Acevedo to the Maywood Planning and Zoning Commission  (5-year Term)

9.E. Status Report re: Discussion and direction by the Board of Trustees with respect to the application for an Honorary Street Designation along Madison Street Corridor (from 12^th and Madison to 13^th and Madison Street) honoring Rev. Thomas H. Wade Sr., Founding Pastor of Rock of Ages Baptist Church. See Village Staff Memo dated August 1, 2025. (Motion listed under Omnibus portion of Agenda).

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Approval with Bid Waiver of Proposal/Quote submitted by Valor Systems of Naperville, Illinois for implementation of a Unified Incident Management System Software and Maintenance Program in the amount of $12,868 related to one time installation and annual use fees. Source of Funding: General Fund. See Proposal/Quote dated June 25, 2025 submitted by Village Staff. (Motion listed under Omnibus portion of Agenda).

11.C. Status Report regarding: Approval of a Resolution Authorizing Execution of four (4) Intergovernmental Agreements between the Board of Trustees of the University of Illinois for and on behalf of the Illinois Fire Service Institute (“Institute”) and the Village of Maywood regarding Incident Command System and Fireground Accountability Overview Training Sessions for the Village of Maywood Fire Department Personnel, and Authorizing the Expenditure of $11,220 ($2,805 per session). Source of Funding: General Fund. See Proposal by Illinois Fire Service Institute, University of Illinois at Urbana-Champaign, Champaign, Illinois dated July 8, 2025 submitted by Village Staff. (Resolution listed under Omnibus portion of Agenda).

11.D. Status Report regarding: Approval of Invoice by Motorola Solutions of Chicago, Illinois dated August 2, 2025 in the amount of $33,750 for recurring expense approved by the Board of Trustees in May 2022 in reference to the Village’s License Plate Reader (LPR) System subscription package utilized by the Maywood Police Department in their public safety and law enforcement operations. Source of Funding: General Fund. See Memorandum dated August 13, 2025 submitted by Village Staff. (Motion listed under Omnibus portion of Agenda).

11.E. Status Report regarding: Approval with Bid Waiver of Invoice No. MD1010 dated April 23, 2025 issued by GA Paving LLC of Bellwood, Illinois for HMA restoration and striping at the pump station in the amount of $15,000.00. Source of Funding: Budget Line Item #41-51-52400. See Village Staff Memo dated August 12, 2025. (Motion listed under Omnibus portion of Agenda).

11.F. Status Report regarding: Approval with Bid Waiver of Invoice No. MD1002 dated June 4, 2025 issued by GA Paving LLC of Bellwood, Illinois for crackfill and striping at various Maywood Basketball Courts in the amount of $7,250.00. Source of Funding: Budget Line Item #15-6052400. See Village Staff Memo dated August 12, 2025. (Motion listed under Omnibus portion of Agenda).

11.G. Status Report regarding: Approval with Bid Waiver of Proposal No. 2928 dated August 1, 2025 from National Wash Authority, LLC d/b/a Midwest Mobile Washers of Morrison, Ilinois for cleaning of the exterior of the water storage tank located at 1201 St. Charles Road in the amount of $7,900.00. Source of Funding: Budget Line Item #41—52-87000. See Village Staff Memo dated August 12, 2025. (Motion listed under Omnibus portion of Agenda).

11.H. Status Report regarding: Approval of the purchase of a 2025 Ford Maverick from Joe Rizza Ford of Orland Park, Illinois at a cost of $32,561.70 for use by the Public Works Superintendent. Source of Funding: Budget Line Item #01-50-87000. See Village Staff Memo dated August 13, 2025. (Motion listed under Omnibus portion of Agenda).

11.I. Status Report regarding: Approval with bid waiver of a contract with American Legal Publishing of Cincinnati, Ohio for codification of the Village’s full zoning ordinance into the Village’s existing Village Code at a cost not to exceed $4,550.00. Source of Funding: Budget Line Item #01-11-53000. See Village Staff Memo dated August 12, 2025. (Motion listed under Omnibus portion of Agenda).

11.J. Status Report regarding: A Resolution Approving the Waiver of Competitive Bid Process and Authorizing the Approval and Execution of a Contract to Supply Amusements and Rider With All Around Amusements, Inc. of Lockwood, Illinois and Authorizing the Expenditure of Village Funds in an Amount Not to Exceed $10,000.00. Source of Funding: Maywood Fest Budget. (Motion listed under Omnibus portion of Agenda).

12. Village Attorney Report:

12.A. Status Report regarding: A Resolution Ratifying the Approval and Execution of a Settlement Agreement and General Release of Claims in the Tantinya Hawkins v. Village of Maywood Petition for Administrative Review (Case No. 2025 400 5622). See Confidential Village Attorney Memo dated July 30, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.B. Status Report regarding: Approval of Resolution Authorizing and Approving the Settlement Agreement and General Release in the Townes, et al. v. Maywood, et al. litigation (Case No. 24 CV 08447). See Confidential Village Attorney Memo dated July 30, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.C. Status Report regarding: Approval of AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE MAYWOOD ZONING ORDINANCE RELATIVE TO SPACING BETWEEN SMOKING LOUNGES, LOCATION OF OFF-STREET PARKING SPACES, IMPERVIOUS SURFACE REQUIREMENTS AND ALLOWED LOCATIONS FOR POLE SIGNS. See Village Attorney Memo dated July 30, 2025. (Ordinance listed below under the Omnibus portion of the Agenda).

12.D. Status Report regarding: Approval of AN ORDINANCE APPROVING A SPECIAL USE FOR CONTRACTOR STORAGE YARD USE (1300 St. Charles Road). See Village Attorney Memo dated July 30, 2025. (Ordinance listed below under the Omnibus portion of the Agenda).

12.E. Status Report regarding: Motion Authorizing Execution by the Village Manager of a Landlord Estoppel Certificate regarding an Existing 99-year Lease entered into by the Village of Maywood as Lessor in 1992 Relative to Parking Area in 3^rd Avenue Right-of-Way adjacent to 211 Roosevelt Road, and consent to Assignment of the Lease to SVCN 1 LLC, a Delaware limited liability company, purchaser of 211 Roosevelt Road. See Village Attorney Memo dated July 30, 2025.

12.F. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.F.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.F.1)a. Public Meeting Date: February 21, 2024.

12.F.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.F.1)c. Anticipated Public Hearing Date: TBD

12.F.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.F.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.F.2)a. Public Meeting Date: April 30, 2024.

12.F.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.F.2)c. Anticipated Public Hearing Date: TBD

12.F.2)d. TIF Plan will be made available to the public by TBD

12.F.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.F.3)a. Public Meeting Date: February 21, 2024.

12.F.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.F.3)c. Anticipated Public Hearing Date: TBD

12.F.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.F.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.F.4)a. Public Meeting Date: April 30, 2024.

12.F.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.F.4)c. Anticipated Public Hearing Date: TBD

12.F.4)d. TIF Plan will be made available to the public by TBD

12.G. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.H. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $2,905,156.12.

15.B. Motion to Approve the Warrant List #200564 dated August 14, 2025, in the amount of $2,354,320.46.

15.C. MOTION TO APPROVE AND BID WAIVER FOR THE IMPLEMENTATION OF UNIFIED INCIDENT MANAGEMENT SYSTEM SOFTWARE AND MAINTENANCE PROGRAM BY VALOR SYSTEMS OF NAPERVILLE, ILLINOIS AND PAYMENT OF PROPOSAL/QUOTE DATED JUNE 25, 2025 IN THE AMOUNT OF $12,868.

15.D. A RESOLUTION AUTHORIZING EXECUTION OF FOUR (4) AGREEMENTS BETWEEN THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS FOR AND ON BEHALF OF THE ILLINOIS FIRE SERVICE INSTITUTE (“INSTITUTE”) AND THE VILLAGE OF MAYWOOD REGARDING INCIDENT COMMAND SYSTEM AND FIREGROUND ACCOUNTABILITY OVERVIEW TRAINING SESSIONS FOR THE VILLAGE OF MAYWOOD FIRE DEPARTMENT PERSONNEL, AND AUTHORIZING THE EXPENDITURE OF $11,220 ($2,805 PER SESSION).

15.E. A RESOLUTION RATIFYING THE APPROVAL AND EXECUTION OF A SETTLEMENT AGREEMENT AND GENERAL RELEASE OF CLAIMS IN THE TANTINYA HAWKINS V. VILLAGE OF MAYWOOD, PETITION FOR ADMINISTRATIVE REVIEW (STATE COURT CASE NO. 2025 400 5622).

15.F. A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF THE SETTLEMENT AGREEMENT AND GENERAL RELEASE IN THE TOWNES, WILLIAMS AND CAMPBELL V. MAYWOOD LITIGATION (CASE NO. 2024-CV-8447).

15.H. AN ORDINANCE APPROVING A SPECIAL USE FOR CONTRACTOR STORAGE YARD USE (1300 St. Charles Road).

15.I. AN ORDINANCE AMENDING CHAPTER 36 (TAXATION AND FINANCE) OF TITLE III (ADMINISTRATION) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE ADOPTION OF A MUNICIPAL GROCERY RETAILERS' OCCUPATION TAX AND A MUNICIPAL GROCERY SERVICE OCCUPATION TAX.

15.J. Motion Approving and Ratifying the Execution by the Village President of a Landlord Estoppel Certificate regarding an Existing 99-year Lease entered into by the Village of Maywood as Lessor in 1992 Relative to Parking Area in 3^rd Avenue Right-of-Way adjacent to 211 Roosevelt Road, and consent to Assignment of the Lease to SVCN 1 LLC, a Delaware limited liability company, purchaser of 211 Roosevelt Road. See Village Attorney Memo dated July 30, 2025.

15.K. Motion Approving and Authorizing by Motorola Solutions of Chicago, Illinois dated August 2, 2025 in the amount of $33,750 for recurring expense associated with the Village’s License Plate Reader (LPR) System subscription package utilized by the Maywood Police Department in their public safety and law enforcement operations.

15.L. Motion to waive competitive bidding and to approve payment of Invoice No. MD1010 dated April 23, 2025 issued by GA Paving LLC for HMA restoration and striping at the pump station in the amount of $15,000.00.

15.M. Motion to waive competitive bidding and to approve payment of Invoice No. MD1002 dated June 4, 2025 issued by GA Paving LLC of Bellwood, IL for crackfill and striping at various Maywood Basketball Courts in the amount of $7,250.00.

15.N. Motion to waive competitive bidding and to approve the acceptance of Proposal No. 2928 dated August 1, 2025 from National Wash Authority, LLC d/b/a Midwest Mobile Washers of Morrison, IL for cleaning of the exterior of the water storage tank located at 1201 St. Charles Road in the amount of $7,900.00.

15.O. Motion to approve the purchase of a 2025 Ford Maverick from Joe Rizza Ford of Orland Park, IL at a cost of $32,561.70 for use by the Public Works Superintendent.

15.P. Motion to waive competitive bidding and to approve a contract with American Legal Publishing of Cincinnati, OH for the codification of the Village’s full zoning ordinance into the Village’s existing Village Code at a cost not to exceed $4,550.00.

15.Q. A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BID PROCESS AND AUTHORIZING THE APPROVAL AND EXECUTION OF A CONTRACT TO SUPPLY AMUSEMENTS AND RIDER WITH ALL AROUND AMUSEMENTS, INC. OF LOCKWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF VILLAGE FUNDS IN AN AMOUNT NOT TO EXCEED $10,000.00.

15.R. Motion to Direct Village Staff to Process Honorary Street Designation Application in honor of Rev. Thomas H. Wade, Sr., Founding Pastor of Rock of Ages Baptist Church in accordance with Policy adopted on December 6, 2022 pursuant to Ordinance No. CO-2022-26.

15.S. A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A TEMPORARY USE PERMIT FOR SPECIAL EVENT FOR MUSIC PROMOTER TO ARRANGE FOR MUSIC ACTS AT MAYWOOD FEST 2025 (PowerMove Presents LLC/John Mosley), A LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE PERMIT FOR MUSIC PROMOTER TO ARRANGE FOR MUSIC ACTS DURING 2025 MAYWOOD FEST (PowerMove Presents LLC/John MOSLEY), AND AN ENTERTAINMENT AND MUSIC PERFORMER AND SPECIAL EVENT PRODUCTION AGREEMENT FOR 2025 MAYWOOD FAMILY FEST (Music Promoter: PowerMove Presents LLC/John Mosley).

15.T. AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF

A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELL

OR TRANSFER LIQUOR ON MUNICIPALLY OWNED PROPERTY)

(2025 Maywood Fest: August 29 Through August 31, 2025)

15.U. Motion to Approve the Appointment of  Terrance Powell to the Maywood Board and Fire Police Commission  (3 year Term)

15.V. Motion to Approve the Appointments of the following individuals to the Maywood Historic Preservation Commission:

15.V.1) A'Shantia S. (Glover)Wright-Beckom (2 year Term)

15.W. Motion to Approve the Appointments of the following individuals to the Maywood Planning and Zoning Commission:

15.W.1) Evan Acevedo (5-Year Term)

16. New Business Agenda Item(s):  None

17. Old Business Agenda Item(s): None

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment