December 10, 2024 at 7:00 PM - Committee of the Whole/Special Village Board Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. INVOCATION
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4. PLEDGE OF ALLEGIANCE TO THE FLAG
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5. APPROVAL OF MINUTES for the Village Board Meeting of the Board of Trustees on Tuesday, November 19, 2024.
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6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. FINANCE MANAGEMENT REPORTS:
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8.A. Financial Analysis for the month ending October, 2024 (Report prepared and provided for the Agenda Packet by the Finance Director).
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8.B. Finance Report in the amount of $1,267,393.94.
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8.C. Warrant List #200556 dated December 10, 2024, in the amount of $3,205,894.07.
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9. VILLAGE PRESIDENT'S REPORT:
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9.A. Status Report regarding: Maywood Park District and Possible Management Agreement. (Consensus of Village Board as Requested by Certain Park District Board Members and Staff – See Motion listed under Old Business below.)
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9.B. Status Report regarding: Approval of AN ORDINANCE AMENDING TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE TO ADD A NEW CHAPTER 165 (covenant fund) establishing a new village fund AIMED AT INCREASING PROPERTY OWNERSHIP AMONG VILLAGE RESIDENTS THROUGH THE funding OF HOME BUYERS PROGRAMS AND OTHER HOUSING-RELATED PROGRAMS, FUNDING VACANT HOUSING ACQUISITION, REHABILITATION, CONSTRUCTION, AND SALES AND FOR OTHER PURPOSES AS DIRECTED BY THE VILLAGE BOARD OF TRUSTEES FROM TIME TO TIME. See Village Staff Memo dated November 19, 2024 and Village Attorney Memo dated December 4, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)
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9.C. Status Report regarding: Approval of A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING FOR PARTNER CONTRACT SERVICES WITH THE OAK PARK REGIONAL HOUSING CENTER FOR VARIOUS SERVICES RELATED TO HOUSING WITHIN THE VILLAGE. See Village Attorney Memo dated December 4, 2024. (Resolution listed below under the Omnibus portion of the Agenda.)
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9.D. Status Report regarding: Discussion of 2024 Real Estate Tax Levy Approval Process and Adoption Schedule for 2024 Tax Levy, 2024/2025 Budget Amendment Process and 2025/2026 Annual Budget Process.
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9.D.1) KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2024 REAL ESTATE TAX LEVY AND 2025/2026 OPERATING BUDGET, dated September 25, 2024 (Revised December 4, 2024).
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9.D.2) Final published version of NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2024 (Per Finance Director Lanya Satchell) with publishers’ certificates from the Chicago SunTimes newspaper and the Village Free Press newspaper.
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9.D.3) AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2024 REAL ESTATE TAX LEVY.
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9.D.4) ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.
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9.D.5) KTJ Memorandum dated December 4, 2024 regarding 2024 Tax Levy.
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9.D.6) Village Staff Memorandum dated November 20, 2024 from Finance Director Lanya Satchell to Village Board regarding FY2024 Property Tax Levy.
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10. PUBLIC COMMENTS:
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11. VILLAGE MANAGER'S REPORT
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
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11.B. Status Report regarding: Approval of Invoice #3672 Dated November 20, 2024 Submitted By Master Guys Demolition, Inc. Of Hickory Hills, Illinois To Demolish A Dangerous, Vacant, Severely Dilapidated Structure At The 1301 To 1305 South 9th Avenue Property And Invoices #1104 And #1105 Dated November 19, 2024 Submitted By Forman Enterprises, LLC For Tree Removal Services At The 1301 To 1305 South 9th Avenue Property Located Within The Village Of Maywood (Demolition Contract Price of $65,100.00 and Tree Removal Contract Price of $8,900.00). (Source of Funding: Village General Corporate Funds.) See Village Staff Memo dated July 18, 2024 and Village Attorney Memo dated December 4, 2024. (Motion listed below under the Omnibus portion of the Agenda.)
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11.C. Status Report regarding: Approval of an Engagement Letter dated November 15, 2024 with The Solomon Group, LLC to provide legal advice and assistance in negotiation of certain real estate property acquisitions (Source of Funding: General Corporate Funds or TIF Funds, or other lawful Village Funds). See Village Staff Memo dated December __, 2024 and Village Attorney Memo dated December 4, 2024. (Motion listed below under the Omnibus portion of the Agenda.)
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11.D. Status Report regarding: Approval of Invoices issued by Restore Construction, Inc. of Melrose Park, Illinois in the amount of $35,890.00 for board-up services at multiple building locations with the Village of Maywood with a Bid Waiver (Funding Source: Village General Corporate Funds, Madison Street / Fifth Avenue TIF District Funds, Roosevelt Road TIF District Funds and other eligible Village Funds). See Village Staff Memo dated December 3, 2024 and Village Attorney Memo dated December 4, 2024. (Motion listed below under the Omnibus portion of the Agenda.)
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11.E. Status Report regarding: Approval of IEPA-Required Backflow System Device Installation Work at 125 South 5th Avenue (Police Station) Per Estimate dated November 25, 2024 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $7,912.00 with a Bid Waiver. See Village Staff Memo dated December 2, 2024 (Funding Source: Water and Sewer Fund). (Motion listed below under the Omnibus Portion of the Agenda.)
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11.F. Status Report regarding: Approval of IEPA-Required Backflow System Device Installation Work at 1220 South 17th Avenue (Fire Station #2) Per Estimate dated November 25, 2024 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $2,844.00 with a Bid Waiver. See Village Staff Memo dated December 2, 2024 (Funding Source: Water and Sewer Fund). (Motion listed below under the Omnibus Portion of the Agenda.)
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11.G. Status Report regarding: Approval of IEPA-Required Backflow System Device Installation Work at 700 St. Charles Road (Fire Station #1) Per Estimate dated November 25, 2024 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $13,175.00 with a Bid Waiver. See Village Staff Memo dated December 2, 2024 (Funding Source: Water and Sewer Fund). (Motion listed below under the Omnibus Portion of the Agenda.)
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11.H. Status Report regarding: Approval of 63 Month Photocopier Equipment Lease, Value Agreement And Service Agreement Dated December 4, 2024 With Proven It Of Chicago, Illinois At Monthly Cost Of $4,436.00 with Bid Waiver. (Funding Source: Village General Corporate Funds). (Motion listed below under the Omnibus Portion of the Agenda.)
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11.I. Status Report regarding: Issuance of Developer Request for Proposals: Tax Reactivation Residential Program - for Stabilization and Rehabilitation of Single-Family Residence at 1615 S. 6th Avenue (Motion listed below under the New Business portion of the Agenda).
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12. VILLAGE ATTORNEY'S REPORT:
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12.A. Status Report regarding: Approval of RESOLUTION APPROVING THE SETTLEMENT AGREEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF RICHARD MILLER V. VILLAGE OF MAYWOOD, ET AL. (Case No. 20-CV-06171). See Confidential Village Attorney Memo dated December 4, 2024.
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12.B. Status Report regarding: Approval of RESOLUTION APPROVING THE ACQUISITION OF REAL PROPERTY COMMONLY KNOWN AS 1616 SOUTH FIRST AVENUE FROM PROPERTY OWNER ATLANTIC MUNICIPAL CORPORATION THROUGH A DEED IN LIEU OF FORECLOSURE ON THE VILLAGE’S DEMOLITION LIEN AND OTHER VILLAGE LIENS (Funding Source: Madison Street / Fifth Avenue TIF District Funds). See Village Attorney Memo dated December 4, 2024. (Resolution listed below under the Omnibus portion of the Agenda.)
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12.C. Status Report regarding: Approval of Billing Services Agreement and Business Associate Addendum with EMS Management & Consultants, Inc. (“EMS/MC”) (Successor owner to Andres Medical Billing Services). See Village Attorney Memo dated December 4, 2024. (Resolution listed below under the Omnibus portion of the Agenda.)
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12.D. Status Report regarding: Approval of RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE REGIONAL TRANSPORTATION AUTHORITY (CONTRACT NO. IGA-A2T-2022-04 – ACCESS TO TRANSIT IMPROVEMENT PROJECT). See Village Attorney Memo dated December 4, 2024. (Resolution listed below under the Omnibus portion of the Agenda.)
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12.E. Status Report regarding: AN ORDINANCE AMENDING TITLE XI (BUSINESS REGULATIONS), SECTION 117.23 (CLASSIFICATIONS; FEES; NUMBER OF LICENSES) OF THE MAYWOOD VILLAGE CODE RELATIVE TO EXPANSIONS OR ADDITIONS TO EXISTING CLASS B (PACKAGE STORE) LICENSED PREMISES. See Village Attorney Memo dated December 4, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)
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12.F. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.F.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.F.1)a. Public Meeting Date: February 21, 2024.
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12.F.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.F.1)c. Anticipated Public Hearing Date: TBD
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12.F.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office. |
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12.F.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
Description:
Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.F.2)a. Public Meeting Date: April 30, 2024.
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12.F.2)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.F.2)c. Anticipated Public Hearing Date: TBD
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12.F.2)d. TIF Plan will be made available to the public by TBD
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12.F.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.F.3)a. Public Meeting Date: February 21, 2024.
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12.F.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.F.3)c. Anticipated Public Hearing Date: TBD
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12.F.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.
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12.F.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.F.4)a. Public Meeting Date: April 30, 2024.
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12.F.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.F.4)c. Anticipated Public Hearing Date: TBD
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12.F.4)d. TIF Plan will be made available to the public by TBD
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12.F.5) Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.F.6) Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. TRUSTEE COMMITTEE REPORT
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13.A. Community Policing & Public Safety Committee: No Report
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13.B. Engagement & Commuications Committee: No Report
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13.C. Fiscal Accountability & Government Transparency Committee: No Report
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13.D. Infrastructure & Sustainability Committee: No Report
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee: No Report
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14. RECESS TO TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2024 REAL ESTATE TAX LEVY
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14.A. AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING
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14.A.1) CALL TO ORDER
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14.A.2) ROLL CALL
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14.A.3) ACKNOWLEDGEMENT OF THE PUBLICATION OF THE PUBLIC HEARING NOTICE IN A LOCAL NEWSPAPER.
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14.A.4) PRESENTATION ON THE 2024 REAL ESTATE TAX LEVY BY THE VILLAGE MANAGER AND THE FINANCE DIRECTOR.
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14.A.4)a. DISCUSSION OF AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY.
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14.A.5) QUESTIONS AND COMMENTS BY BOARD MEMBERS.
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14.A.6) QUESTIONS BY THE PUBLIC AND PUBLIC COMMENT.
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14.A.7) FINAL QUESTIONS AND COMMENTS BY BOARD MEMBERS.
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14.A.8) MOTION TO TAKE FINAL ACTION ON “AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY” DURING THE DECEMBER 10, 2024 VILLAGE BOARD MEETING AGENDA.
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14.A.9) MOTION TO CLOSE THE PUBLIC HEARING.
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15. RETURN TO THE AGENDA FOR THE DECEMBER 10, 2024 COMMITTEE OF THE WHOLE OF THE BOARD OF TRUSTEES / SPECIAL VILLAGE BOARD MEETING.
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16. VILLAGE BOARD AGENDA ITEMS
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17. OMNIBUS AGENDA ITEMS
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17.A. Motion to Approve the Monthly Financial Report in the amount of $1,267,393.94
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17.B. Motion to Approve the Warrant List #20055 dated Decmber 10, 2024, in the amount of $3,205,894.07.
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17.C. MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE THE PAYMENT OF INVOICES ISSUED BY RESTORE CONSTRUCTION, INC. OF MELROSE PARK, ILLINOIS IN THE AMOUNT OF $35,890.00 FOR BOARD-UP SERVICES AT MULTIPLE BUILDING LOCATIONS WITHIN THE VILLAGE OF MAYWOOD AND THE APPROPRIATION AND APPROVAL OF THE EXPENDITURE OF VILLAGE GENERAL CORPORATE FUNDS, MADISON STREET / FIFTH AVENUE TIF DISTRICT FUNDS, ROOSEVELT ROAD TIF DISTRICT FUNDS AND OTHER ELIGIBLE VILLAGE FUNDS TO PAY FOR THE SERVICES.
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17.D. MOTION TO APPROVE INVOICE #3672 DATED NOVEMBER 20, 2024 SUBMITTED BY MASTER GUYS DEMOLITION, INC. OF HICKORY HILLS, ILLINOIS TO DEMOLISH A DANGEROUS, VACANT, SEVERELY DILAPIDATED STRUCTURE AT THE 1301 TO 1305 SOUTH 9TH AVENUE PROPERTY AND INVOICES #1104 AND #1105 DATED NOVEMBER 19, 2024 SUBMITTED BY FORMAN ENTERPRISES, LLC FOR TREE REMOVAL SERVICES AT THE 1301 TO 1305 SOUTH 9TH AVENUE PROPERTY LOCATED WITHIN THE VILLAGE OF MAYWOOD , AND FOR THE APPROPRIATION AND EXPENDITURE OF VILLAGE CORPORATE GENERAL FUNDS TO PAY FOR THE COSTS OF THE DEMOLITION AND TREE REMOVAL WORK (Demolition Contract Price of $65,100.00 and Tree Removal Contract Price of $8,900.00).
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17.E. ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.
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17.F. ORDINANCE AMENDING TITLE XI (BUSINESS REGULATIONS), SECTION 117.23 (CLASSIFICATIONS; FEES; NUMBER OF LICENSES) OF THE MAYWOOD VILLAGE CODE RELATIVE TO EXPANSIONS OR ADDITIONS TO EXISTING CLASS B (PACKAGE STORE) LICENSED PREMISES.
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17.G. ORDINANCE AMENDING TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE TO ADD A NEW CHAPTER 165 (covenant fund) establishing a new village fund AIMED AT INCREASING PROPERTY OWNERSHIP AMONG VILLAGE RESIDENTS THROUGH THE funding OF HOME BUYERS PROGRAMS AND OTHER HOUSING-RELATED PROGRAMS, FUNDING VACANT HOUSING ACQUISITION, REHABILITATION, CONSTRUCTION, AND SALES AND FOR OTHER PURPOSES AS DIRECTED BY THE VILLAGE BOARD OF TRUSTEES FROM TIME TO TIME.
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17.H. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A RESOLUTION APPROVING THE SETTLEMENT AGREEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF RICHARD MILLER V. VILLAGE OF MAYWOOD, ET AL. (Case No. 20-CV-06171)
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17.I. RESOLUTION APPROVING THE ACQUISITION OF REAL PROPERTY COMMONLY KNOWN AS 1616 SOUTH FIRST AVENUE FROM PROPERTY OWNER ATLANTIC MUNICIPAL CORPORATION THROUGH A DEED IN LIEU OF FORECLOSURE ON THE VILLAGE’S DEMOLITION LIEN AND OTHER VILLAGE LIENS.
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17.J. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN ENGAGEMENT LETTER DATED NOVEMBER 15, 2024 WITH THE SOLOMON GROUP, LLC TO ADVISE AND ASSIST THE VILLAGE OF MAYWOOD IN NEGOTIATION OF CERTAIN REAL ESTATE PROPERTY ACQUISITIONS.
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17.K. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A BILLING SERVICES AGREEMENT WITH EMS MANAGEMENT & CONSULTANTS, INC. (“EMS/MC”) AND A BUSINESS ASSOCIATE ADDENDUM WITH EMS/MC TO COMPLY WITH HIPAA REQUIREMENTS.
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17.L. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING FOR PARTNER CONTRACT SERVICES WITH THE OAK PARK REGIONAL HOUSING CENTER FOR VARIOUS SERVICES RELATED TO HOUSING WITHIN THE VILLAGE.
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17.M. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE REGIONAL TRANSPORTATION AUTHORITY (CONTRACT NO. IGA-A2T-2022-04 – ACCESS TO TRANSIT IMPROVEMENT PROJECT).
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17.N. MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE THE PAYMENT OF IEPA-REQUIRED BACKFLOW SYSTEM DEVICE INSTALLATION WORK PERFORMED BY GINO’S HEATING & PLUMBING, INC. OF BROADVIEW, ILLINOIS AND FOR THE APPROPRIATION AND EXPENDITURE OF VILLAGE WATER AND SEWER FUNDS TO PAY FOR THE COST OF THE WORK AT THE FOLLOWING VILLAGE OWNED FACILITIES:
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17.N.1)
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17.N.2)
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17.N.3)
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17.O. MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AUTHORIZE THE APPROVAL AND EXECUTION OF A 63 MONTH PHOTOCOPIER EQUIPMENT LEASE, VALUE AGREEMENT AND SERVICE AGREEMENT DATED DECEMBER 4, 2024 WITH PROVEN IT OF CHICAGO, ILLINOIS AT MONTHLY COST OF $4,436.00 AND FOR THE APPROPRIATION AND EXPENDITURE OF VILLAGE GENERAL CORPORATE FUNDS TO PAY FOR THE COST OF THE LEASE, VALUE AGREEMENT AND SERVICE AGREEMENT.
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18. NEW BUSINESS AGENDA ITEM
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18.A. Motion to Direct Staff to Issue a Developer Request for Proposals: Tax Reactivation Residential Program - for Stabilization and Rehabilitation of Single-Family Residence at 1615 S. 6th Avenue.
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19. OLD BUSINESS AGENDA ITEM
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19.A. Motion to Direct Village Manager and Village Attorney to prepare a Management Agreement to be entered into with the Maywood Park District.
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20. BOARD OF TRUSTEE COMMENTS
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21. FOR DISCUSSION ONLY ITEMS
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22. CLOSED MEETING ITEMS for the purpose of discussing:
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22.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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22.B. Probable and Imminent Litigations (5 ILCS 120/2(c)(11)).
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22.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1)).
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22.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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22.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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22.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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23. ADJOURNMENT
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