November 19, 2024 at 7:00 PM - Committee of the Whole/ Special Village Board of Trustees

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, October 1, 2024.

6. Oaths, Reports, Proclamations, Announcements and Appointments:

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Report(s):

8.A. Finance Report in the amount of $1,473,211.25.

8.B. Warrant List #200555 dated October 31, 2024, in the amount of $4,230,184.41.

9. President's Report(s):

9.A. Status Report regarding

9.B. Status Report regarding: Discussion of 2024 Real Estate Tax Levy Approval Process and Adoption Schedule for 2024 Tax Levy, 2024/2025 Budget Amendment Process, and 2025/2026 Annual Budget Process.

9.B.1) KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2024 REAL ESTATE TAX LEVY AND 2025/2026 OPERATING BUDGET, dated September 25, 2024.

9.B.2) Final draft version of NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2024 (Per Finance Director Lanya Satchell).

9.B.3) Draft RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2024.

9.B.4) Draft AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2024 REAL ESTATE TAX LEVY.

9.B.5) Draft ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.

9.B.6) KTJ Memorandum dated September 25, 2024 regarding 2024 Tax Levy and 2025 / 2026 Annual Budget documents.

9.B.7) Village Staff Memorandum dated September 13, 2024 from Finance Director Lanya Satchell to Village Board regarding FY2024 Property Tax Levy.
[Discussion only – no formal Village Board action below. On October 1, 2024, the Village Board approved RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2024. See also Memo from Village Finance Director]

9.C. Status Report regarding: Approval and Ratification of the Village of Maywood to Serve as an Internship Host Site for the Road Home Paid Work Experience in conjunction with the Chicago Cook Workforce Partnership (CCWP). See, LaSondra Banks email dated October 15, 2024 (Motion listed below under the Omnibus Portion of the Agenda).

9.D. Status Report regarding: Approval of an Ordinance Amending Title XI (Business Regulations), Section 117.22 (Restrictions On Issuance Of Licenses) of the Maywood Village Code Relative to Eligibility Requirements On Issuance of Liquor Licenses. See Village Attorney Memo dated November 13, 2024. (Ordinance listed below under the Omnibus portion of the Agenda).

9.E. Status Report regarding: Approval of an Ordinance Authorizing the Creation and Issuance of a Class "A-1" (Full-Service Restaurant With Video Gaming) Liquor License to Yours Café and Bistro, LLC d/b/a Yours Café and Bistro at the 1115 Madison Street Property (Regular Hours of Operation). See Village Attorney Memo dated November 13, 2024. (Ordinance listed below under the Omnibus portion of the Agenda).

9.F. Status Report regarding: Appointment of Felicia Brown-Nelson to the Maywood Board of Fire and Police Commission for a term that extends from November 19, 2024 to December 31, 2026. See Resume of  Felicia Brown-Nelson

9.G. Status Report regarding: Approval of Independent Contractor Agreement with Joseph Business School to provide Beyond the Ribbon Cutting and Launch Connect Programs to provide business retention initiatives and resources to local Maywood businesses and to foster economic development, improve community services, and ensure Maywood remains a thriving business destination. (Beyond The Ribbon Cutting Program Cost: Consulting And Assessment Services of $1,750.00 Per Business; and Launch Connect Program Cost: Handbook Development Fee: $2,500.00; Consulting and Assessment Services of $1,000.00 Per Business). (Funding Source: Initiatives and Programing ARPA Funds) See Village Staff Memo dated November 15, 2024 (Motion listed below under the Omnibus portion of the Agenda).

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads

11.B. Status Report regarding: Approval of Emergency Manhole Replacement at 12th Avenue and Van Buren Street per Invoice dated July 3, 2024 and issued by Acqua Contractors of Elmhurst, Illinois in the amount of $18,567.92 with Bid Waiver (Funding Source: Water Fund) (Motion listed below under the Omnibus portion of the Agenda).

11.C. Motion to Approve Engagement Letter with the law firm of Montana & Welch, LLC of Palos Heights, Illinois to Serve as Village Administrative Adjudication Officer.

11.D. Status Report regarding: Adoption of 2024 the Update of the Cook County Multi-Jurisdictional Hazard Mitigation Plan. See Village Attorney Memo dated November 13, 2024. (Resolution listed below under the Omnibus portion of the Agenda).

11.E. Status Report regarding: Initial review of Proposed Amendments to the Village’s Transit Oriented Development (TOD) Zoning Ordinance as prepared by Village Land Planning Consultant / Houseal Lavigne. See 28 page Memo dated September 25, 2024 from Village Land Planning Consultant Houseal Lavigne with Proposed Amendments. (Discussion by Village Board with formal action to be taken after the required public hearing has been held by the Maywood Plan Commission / Board of Appeals and its recommendation has been issued). PRESENTATION BY VILLAGE LAND PLANNING CONSULTANT HOUSEAL LAVIGNE REGARDING PROPOSED TRANSIT ORIENTED DEVELOPMENT (TOD) ZONING ORDINANCE AMENDMENTS.

11.F. Status Report regarding: Approval of List of Proposed Hazardous Parkway Tree Removals to be Performed by Paul Bunyon & Sons Tree Services of Maywood, Illinois per Invoices in the amount of $46,600.00 with Bid Waiver (Parkway Addresses: 1446 12^St South Avenue, 603 North 8^th Avenue, 228 South 16^th Avenue, 2110 South 7^th Avenue, 2114 South 6^th Avenue, 918 South 8^th Avenue, 153 South 13^th Avenue, 1509 South 4^th Avenue, 1900 South 3^rd Avenue, 710 North 7^th Avenue, 818 North 5^th Avenue, 1014 South 10^th Avenue, 629 South 12^th Avenue, 1234 South 21^st Avenue, 1601 South 10^th Avenue, 1605 South 10th Avenue, 1631 South 15^th Avenue, 1617 South 9^th Avenue and 1929 South 12^th Avenue) See Village Staff Memo dated November 13, 2024. (Funding Source: General Corporate Funds) (Motion listed below under the Omnibus portion of the Agenda).

11.G. Status Report regarding: Approval of Landscape and Debris Removal Services to be Performed by Magnus Landscaping of Maywood, Illinois per Invoices dated October 21, 2024 in the collective amount of $36,6250.00 with Bid Waiver (Property Addresses: Bataan Drive at 22^nd Avenue to 17^th Avenue and Bataan Avenue to 1^st Avenue, 611 South 13^th Avenue, 611 South 20th Avenue, 2000 South 4^th Avenue, 1204 South 4^th Avenue, 311 Madison Street, 303 South 10^th Avenue, 622 South 11^th Avenue, 836 South 15^th Avenue, 1714 Washington Boulevard, 1618 Washington Boulevard and Harrison at 1^st Avenue to 19^th Avenue). See Village Staff Memo dated November 13, 2024. (Funding Source: General Corporate Funds) (Motion listed below under the Omnibus portion of the Agenda).

11.H. Status Report regarding: Approval of Low Bid Invoice dated September 16, 2024 with Denler, Inc. of Joliet, Illinois for 2024 Crack Filling Program. Project Location: Roadways Throughout the Village; Project Cost: $28,054.40. (Project Funding: General Corporate Funds). See, Village Staff Memo dated November 12, 2024 (Motion listed below under the Omnibus Portion of the Agenda).

11.I. Status Report regarding: Approval of Emergency Water Main Repair Work at 9^th Avenue and St. Charles Road Per Invoice dated September 17, 2024 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $13,469.80 with a Bid Waiver. See Village Staff Memo dated November 12, 2024 (Funding Source: Water and Sewer Fund)  (Motion listed below under the Omnibus Portion of the Agenda).

11.J. Status Report regarding: Approval of Emergency Sewer Main Repair Work at 9th Avenue and Warren Street Per Invoice Dated October 17, 2024 Submitted by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $20,825.95 with a Bid Waiver. See Village Staff Memo dated November 12, 2024 (Funding Source: Water and Sewer Fund) (Motion listed below under the Omnibus Portion of the Agenda).

11.K. Status Report regarding: Approval of Street Restoration Work for Emergency Sewer Main and Water Main Repair Work at 9th Avenue and St. Charles Road Per Invoice dated October 3, 2024 from Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the amount of $11,216.80 with a Bid Waiver. See Village Staff Memo dated November 12, 2024 (Funding Source: Water and Sewer Fund) (Motion listed below under the Omnibus Portion of the Agenda).

11.L. Status Report regarding: Approval of Purchase of Two (2) Water Main Values for Water Main Repair Work at 9th Avenue and Madison Street Per Invoice dated November 12, 2024 from Midwest Chlorinating, Inc. of McHenry, Illinois in the amount of $12,000.00 with a Bid Waiver. See Village Staff Memo dated November 13, 2024 (Funding Source: Water and Sewer Fund)  (Motion listed below under the Omnibus Portion of the Agenda).

11.M. Status Report regarding: Approval of Purchase of Three (3) Street Light Poles (Stress 37’ LED Concrete Assembly with Top and Bottom Arms and Fixtures) Per Quote dated November 12, 2024 from Electric Resource Management of Wheaton, Illinois in the amount of $33,153.00 with a Bid Waiver. See Village Staff Memo dated November 13, 2024 (Funding Source: General Corporate Funds) (Motion listed below under the Omnibus Portion of the Agenda).

11.N. Status Report regarding: Approval of Fence Work, Landscape and Paving Work, Shelter Construction Work, Concrete Pads and Walkway Work and ADA Parking and Driveway  Entrance Pavement Work at Dog Park, Water Works Park and Parking and ADA Compliance Per Invoice Dated October 22, 2024 Submitted by Premium Contractor Services, Inc. of Chicago, Illinois in the amount of $94,675.00 with a Bid Waiver. See Village Staff Memo dated November 15, 2024 (Funding Source: General Corporate Funds) (Motion listed below under the Omnibus Portion of the Agenda).

12. Village Attorney Report(s):

12.A. Status Report regarding: Approval of RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT AGREEMENT BETWEEN COOK COUNTY AND THE VILLAGE OF MAYWOOD (Program Year 2024) (21st Avenue Improvements - Van Buren Street to Wilcox Street) (Funding Source: CDBG Grant Funds). See Village Engineer Memo dated February 22, 2024 and Village Attorney Memo dated November 13, 2024. (Resolution listed below under the Omnibus portion of the Agenda).

12.B. Status Report regarding: Approval of RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING PHASE II DESIGN ENGINEERING SERVICES AND PHASE III CONSTRUCTION ENGINEERING SERVICES, AND FOR THE APPROPRIATION AND EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (“CDBG”) AND VILLAGE GENERAL FUNDS TO PAY FOR THE ENGINEERING SERVICES RELATED TO THE 2025 CDBG ROADWAY IMPROVEMENTS PROJECT (21st Avenue From Van Buren Street To Wilcox Street – South Limits Of National Cycle Property) See Village Engineer Memo dated October 30, 2024 and Village Attorney Memo dated November 13, 2024. (Resolution listed below under the Omnibus portion of the Agenda).

12.C. Status Report regarding: Approval of a Joint Funding Agreement for State-Let Construction Work (BLR 05310C), a Local Public Agency Engineering Services Agreement (BLR 05530) and an Engineering Services Design Agreement for the 19th Avenue Private Lead Water Service Replacement Project (19th Avenue from Madison Street to Oak Street) (Funding Sources: Federal Surface Transportation Program Local (“STP-L”) Funds, Illinois Department of Commerce and Economic Opportunity Funds, Village Water and Sewer Funds, MFT Funds and General Corporate Funds). See Village Engineer Memo dated October 30, 2024 and Village Attorney Memo dated November 13, 2024. (Three (3) Resolutions listed below under the Omnibus portion of the Agenda).

12.D. Status Report regarding: Approval of a RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 7a PROPERTY TAX RATE INCENTIVE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 406 SOUTH 5th AVENUE, MAYWOOD, ILLINOIS (PIN 15-11-319-016-0000) (Applicant: Exclusive Bar and Grill LLC d/b/a Exclusive Bar and Grill) See Village Staff Memo dated November 5, 2024 and Village Attorney Memo dated November 13, 2024. (Resolution listed below under the Omnibus portion of the Agenda).

12.E. Status Report regarding: Approval of a RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 7b PROPERTY TAX RATE INCENTIVE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 50 MADISON STREET, MAYWOOD, ILLINOIS (PINS 15-14-202-014-0000 AND 15-14-202-015-0000) (Applicant: 50 MADISON, LLC d/b/a AV CHICAGO) and an ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE OF MAYWOOD TIF MATCHING GRANT BUSINESS IMPROVEMENT PROGRAM GRANT FOR 50 MADISON, LLC FOR BUILDING REHABILITATION AND RELATED UPGRADES AND IMPROVEMENTS AT THE PROPERTY COMMONLY KNOWN AS 50 MADISON STREET, MAYWOOD, ILLINOIS, LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $25,000.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: 50 Madison, LLC d/b/a AV Chicago). See Village Staff Memo dated November 8, 2024 and Village Attorney Memo dated November 13, 2024. (Ordinance and Resolution listed below under the Omnibus portion of the Agenda).

12.F. Status Report regarding: Approval of RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A SETTLEMENT AGREEMENT AND GENERAL RELEASE OF CLAIMS REGARDING POST PENSION PROCEEDINGS FOR SIDNEY ALLGOOD AND AUTHORIZING THE PAYMENT OF CERTAIN BENEFITS AND COMPENSATION (SIDNEY ALLGOOD). See Confidential Village Attorney Memo dated November 13, 2024. (Resolution listed below under the Omnibus portion of the Agenda).

12.G. Status Report regarding: Approval of AN ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE OF MAYWOOD TIF MATCHING GRANT BUSINESS IMPROVEMENT PROGRAM GRANT FOR THE CORNED BEEF FACTORY, LLC FOR INTERIOR BUILD-OUT COSTS, KITCHEN EQUIPMENT, PLUMBING AND ELECTRICAL UPGRADES, AND NEW SIGNAGE AND CANOPIES AT THE PROPERTY COMMONLY KNOWN AS 613 ROOSEVELT ROAD, MAYWOOD, ILLINOIS, LOCATED WITHIN THE ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $25,000.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: The Corned Beef Factory, LLC). See Village Staff Memo dated November 1, 2024 and Village Attorney Memo dated November 13, 2024. (Ordinance listed below under the Omnibus portion of the Agenda).

12.H. Status Report regarding: Approval of AN ORDINANCE AMENDING CHAPTER 156 (TAX REACTIVATION PROGRAM) OF TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE VILLAGE’S TAX REACTIVATION PROGRAM TO REVISE THE MINIMUM PURCHASE PRICE OF PROPERTIES BEING SOLD PURSUANT TO THE TAX REACTIVATION PROGRAM, INCREASE THE ADMINISTRATIVE COSTS REIMBURSEMENT DEPOSIT AMOUNT, REQUIRE AN ESCROW HOLD DEPOSIT AND TO MAKE OTHER CHANGES. See Village Attorney Memo dated November 13, 2024. (Ordinance listed below under the Omnibus portion of the Agenda).

12.I. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.I.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.I.1)a. Public Meeting Date: February 21, 2024.

12.I.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.1)c. Anticipated Public Hearing Date: TBD

12.I.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.I.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.I.2)a. Public Meeting Date: April 30, 2024.

12.I.2)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.2)c. Anticipated Public Hearing Date: TBD

12.I.2)d. TIF Plan will be made available to the public by TBD

12.I.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.I.3)a. Public Meeting Date: February 21, 2024.

12.I.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.3)c. Anticipated Public Hearing Date: TBD

12.I.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.I.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.I.4)a. Public Meeting Date: April 30, 2024.

12.I.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.4)c. Anticipated Public Hearing Date: TBD

12.I.4)d. TIF Plan will be made available to the public by TBD

12.J. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.K. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee:  No Report

13.B. Engagement & Commuications Committee:  No Report

13.C. Fiscal Accountability & Government Transparency Committee: No Report

13.D. Infrastructure & Sustainability Committee:  No Report

13.E. Ordinance & Policy Committee:  No Report

13.F. Planning & Development Committee:  No Report

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $1,473,211.25

15.B. Motion to Approve the Warrant List #200555 dated October 31, 2024, in the amount of $4,230,184.41.

15.C. Motion to Ratify the Approval of the Village of Maywood to Serve as an Internship Host Site for the Road Home Paid Work Experience in conjunction with the Chicago Cook Workforce Partnership (CCWP).

15.D. Motion to Approve Engagement Letter with the law firm of Montana & Welch, LLC of Palos Heights, Illinois to Serve as Village Administrative Adjudication Officer.

15.E. Motion to Waive the Competitive Bidding Process and Approve the Payment of an Invoice dated July 3, 2024 and issued by Acqua Contractors of Elmhurst, Illinois in the amount of $18,567.92 for the Completion of Emergency Manhole Replacement Work at the Intersection of 12th Avenue and Van Buren Street in the Village of Maywood.

15.F. ORDINANCE AMENDING TITLE XI (BUSINESS REGULATIONS), SECTION 117.22 (RESTRICTIONS ON ISSUANCE OF LICENSES) OF THE MAYWOOD VILLAGE CODE RELATIVE TO ELIGIBILITY REQUIREMENTS FOR THE ISSUANCE OF LIQUOR LICENSES.

15.G. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "A-1" (FULL-SERVICE RESTAURANT WITH VIDEO GAMING) LIQUOR LICENSE TO YOURS CAFÉ AND BISTRO, LLC D/B/A YOURS CAFÉ AND BISTRO AT 1115 MADISON STREET.

15.H. AN ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE OF MAYWOOD TIF MATCHING GRANT BUSINESS IMPROVEMENT PROGRAM GRANT FOR THE CORNED BEEF FACTORY, LLC FOR INTERIOR BUILD-OUT COSTS, KITCHEN EQUIPMENT, PLUMBING AND ELECTRICAL UPGRADES, AND NEW SIGNAGE AND CANOPIES AT THE PROPERTY COMMONLY KNOWN AS 613 ROOSEVELT ROAD, MAYWOOD, ILLINOIS, LOCATED WITHIN THE ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $25,000.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: The Corned Beef Factory, LLC).

15.I. AN ORDINANCE AMENDING CHAPTER 156 (TAX REACTIVATION PROGRAM) OF TITLE XV (LAND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE VILLAGE’S TAX REACTIVATION PROGRAM TO REVISE THE MINIMUM PURCHASE PRICE OF PROPERTIES BEING SOLD PURSUANT TO THE TAX REACTIVATION PROGRAM, INCREASE THE ADMINISTRATIVE COSTS REIMBURSEMENT DEPOSIT AMOUNT, REQUIRE AN ESCROW HOLD DEPOSIT AND TO MAKE OTHER CHANGES.

15.J. AN ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE OF MAYWOOD TIF MATCHING GRANT BUSINESS IMPROVEMENT PROGRAM GRANT FOR 50 MADISON, LLC FOR BUILDING REHABILITATION AND RELATED UPGRADES AND IMPROVEMENTS AT THE PROPERTY COMMONLY KNOWN AS 50 MADISON STREET, MAYWOOD, ILLINOIS, LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $25,000.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: 50 Madison, LLC d/b/a AV Chicago).

15.K. RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 7b PROPERTY TAX RATE INCENTIVE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 50 MADISON STREET, MAYWOOD, ILLINOIS (PINS 15-14-202-014-0000 AND 15-14-202-015-0000) (Applicant: 50 MADISON, LLC d/b/a AV CHICAGO).

15.L. RESOLUTION APPROVING AND AUTHORIZING THE ADOPTION OF THE UPDATED COOK COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN FOR THE VILLAGE OF MAYWOOD.

15.M. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT AGREEMENT BETWEEN COOK COUNTY AND THE VILLAGE OF MAYWOOD (Program Year 2024) (21st Avenue Improvements - Van Buren Street to Wilcox Street at the South Limits of National Cycle Property).

15.N. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING PHASE II DESIGN ENGINEERING SERVICES AND PHASE III CONSTRUCTION ENGINEERING SERVICES, AND FOR THE APPROPRIATION AND EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (“CDBG”) AND VILLAGE GENERAL FUNDS TO PAY FOR THE ENGINEERING SERVICES RELATED TO THE 2025 CDBG ROADWAY IMPROVEMENTS PROJECT (21st Avenue From Van Buren Street To Wilcox Street – South Limits Of National Cycle Property).

15.O. RESOLUTION APPROVING THE LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION (JOINT FUNDING AGREEMENT FOR FEDERALLY FUNDED CONSTRUCTION - STATE-LET CONSTRUCTION WORK) (FORM BLR 05310C) TO BE ENTERED INTO BY THE VILLAGE OF MAYWOOD AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION ("IDOT") AND FOR THE APPROPRIATION OF VILLAGE FUNDS FOR THE PURPOSE OF PAYING FOR THE LOCAL AGENCY SHARE RELATED TO THE CONSTRUCTION OF CERTAIN STREET IMPROVEMENTS ALONG 19TH AVENUE UNDER IDOT PROJECT NUMBER  90KB(677), STATE JOB NO. C-91-179-21, MFT SECTION NO. 19-00140-00-FP.

15.P. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT (BLR 05530) WITH THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PHASE III CONSTRUCTION ENGINEERING SERVICES FOR THE 19TH AVENUE IMPROVEMENTS PROJECT (19TH AVENUE FROM MADISON STREET TO OAK STREET) AND FOR THE APPROPRIATION AND EXPENDITURE OF CERTAIN VILLAGE FUNDS TO PAY FOR THE ENGINEERING SERVICES.

15.Q. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF THE AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PROFESSIONAL ENGINEERING SERVICES FOR THE 19TH AVENUE – PRIVATE SIDE LEAD WATER SERVICE REPLACEMENT PROJECT (19TH AVENUE FROM MADISON STREET TO OAK STREET) IN MAYWOOD, ILLINOIS, AND FOR THE APPROPRIATION AND EXPENDITURE OF VILLAGE WATER AND SEWER FUNDS AND GENERAL CORPORATE FUNDS TO PAY FOR THE PHASE II DESIGN ENGINEERING SERVICES RELATED TO THE PROJECT.

15.R. RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 7a PROPERTY TAX RATE INCENTIVE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 406 SOUTH 5th AVENUE, MAYWOOD, ILLINOIS (PIN 15-11-319-016-0000) (Applicant: Exclusive Bar and Grill LLC d/b/a Exclusive Bar and Grill).

15.S. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A SETTLEMENT AGREEMENT AND GENERAL RELEASE OF CLAIMS REGARDING POST-PENSION PROCEEDINGS FOR SIDNEY ALLGOOD AND AUTHORIZING THE PAYMENT OF CERTAIN BENEFITS AND COMPENSATION (SIDNEY ALLGOOD).

15.T. MOTION TO WAIVE OF THE COMPETITVE BIDDING PROCESS AND APPROVE INVOICES FOR LIST OF PROPOSED HAZARDOUS PARKWAY TREE REMOVALS TO BE PERFORMED BY PAUL BUNYON & SONS TREE SERVICES OF MAYWOOD, ILLINOIS IN THE AMOUNT OF $46,600.00 (PARKWAY ADDRESSES: 1446 12ST SOUTH AVENUE, 603 NORTH 8TH AVENUE, 228 SOUTH 16TH AVENUE, 2110 SOUTH 7TH AVENUE, 2114 SOUTH 6TH AVENUE, 918 SOUTH 8TH AVENUE, 153 SOUTH 13TH AVENUE, 1509 SOUTH 4TH AVENUE, 1900 SOUTH 3RD AVENUE, 710 NORTH 7TH AVENUE, 818 NORTH 5TH AVENUE, 1014 SOUTH 10TH AVENUE, 629 SOUTH 12TH AVENUE, 1234 SOUTH 21ST AVENUE, 1601 SOUTH 10TH AVENUE, 1605 SOUTH 10TH AVENUE, 1631 SOUTH 15TH AVENUE, 1617 SOUTH 9TH AVENUE AND 1929 SOUTH 12TH AVENUE).

15.U. MOTION TO WAIVE OF THE COMPETITVE BIDDING PROCESS AND APPROVE INVOICES DATED OCTOBER 21, 2024 SUBMITTED BY MAGNUS LANDSCAPING OF MAYWOOD, ILLINOIS IN THE COLLECTIVE AMOUNT OF $36,6250.00 FOR LANDSCAPE AND DEBRIS REMOVAL SERVICES TO BE PERFORMED AT PROPERTY ADDRESSES: BATAAN DRIVE AT 22ND AVENUE TO 17TH AVENUE AND BATAAN AVENUE TO 1ST AVENUE, 611 SOUTH 13TH AVENUE, 611 SOUTH 20TH AVENUE, 2000 SOUTH 4TH AVENUE, 1204 SOUTH 4TH AVENUE, 311 MADISON STREET, 303 SOUTH 10TH AVENUE, 622 SOUTH 11TH AVENUE, 836 SOUTH 15TH AVENUE, 1714 WASHINGTON BOULEVARD, 1618 WASHINGTON BOULEVARD AND HARRISON AT 1ST AVENUE TO 19TH AVENUE AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.V. MOTION TO APPROVE LOW BID CONTRACTOR INVOICE DATED SEPTEMBER 16, 2024 SUBMITTED BY DENLER, INC. IN THE AMOUNT OF $28,054.40 FOR THE COMPLETION OF THE 2024 VILLAGE WIDE ROADWAY CRACK FILLING PROGRAM AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.W. MOTION TO WAIVE OF THE COMPETITVE BIDDING PROCESS AND APPROVE INVOICE DATED SEPTEMBER 17, 2024 SUBMITTED BY GINO’S HEATING & PLUMBING, INC. OF BROADVIEW, ILLINOIS IN THE AMOUNT OF $13,469.80 FOR THE COMPLETION OF EMERGENCY WATER MAIN REPAIR WORK AT 9TH AVENUE AND ST. CHARLES ROAD AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.X. MOTION TO WAIVE OF THE COMPETITVE BIDDING PROCESS AND APPROVE INVOICE DATED OCTOBER 17, 2024 SUBMITTED BY GINO’S HEATING & PLUMBING, INC. OF BROADVIEW, ILLINOIS IN THE AMOUNT OF $20,825.95 FOR THE COMPLETION OF EMERGENCY SEWER MAIN REPAIR WORK AT 9TH AVENUE AND WARREN STREET AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.Y. MOTION TO WAIVE OF THE COMPETITVE BIDDING PROCESS AND APPROVE INVOICE DATED OCTOBER 3, 2024 SUBMITTED BY GINO’S HEATING & PLUMBING, INC. OF BROADVIEW, ILLINOIS IN THE AMOUNT OF $11,216.80 FOR STREET RESTORATION WORK RELATED TO EMERGENCY SEWER MAIN AND WATER MAIN REPAIR WORK AT 9TH AVENUE AND ST. CHARLES ROAD AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.Z. MOTION TO WAIVE OF THE COMPETITIVE BIDDING PROCESS AND APPROVE INVOICE DATED NOVEMBER 12, 2024 SUBMITTED BY MIDWEST CHLORINATING, INC. OF MCHENRY, ILLINOIS IN THE AMOUNT OF $12,000.00 FOR THE PURCHASE OF TWO (2) WATER MAIN VALUES FOR WATER MAIN REPAIR WORK AT 9TH AVENUE AND MADISON STREET AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.AA. MOTION TO WAIVE OF THE COMPETITIVE BIDDING PROCESS AND APPROVE QUOTE DATED NOVEMBER 12, 2024 FROM ELECTRIC RESOURCE MANAGEMENT OF WHEATON, ILLINOIS IN THE AMOUNT OF $33,153.00 FOR THE PURCHASE OF THREE (3) STREET LIGHT POLES (STRESS 37’ LED CONCRETE ASSEMBLY WITH TOP AND BOTTOM ARMS AND FIXTURES) AND AUTHORIZE THE EXPENDITURE OF VILLAGE FUNDS TO PAY FOR THE WORK.

15.AB. MOTION TO APPROVE THE APPOINTMENT OF FELICIA BROWN-NELSON TO THE MAYWOOD BOARD OF FIRE AND POLICE COMMISSION FOR A TERM THAT EXTENDS FROM NOVEMBER 19, 2024 TO DECEMBER 31, 2026.

15.AC. MOTION TO WAIVE OF THE COMPETITIVE BIDDING PROCESS AND APPROVE INVOICE DATED OCTOBER 22, 2024 SUBMITTED BY PREMIUM CONTRACTOR SERVICES, INC. OF CHICAGO, ILLINOIS IN THE AMOUNT OF $94,675.00 FOR COMPLETION OF FENCE WORK, LANDSCAPE AND PAVING WORK, SHELTER CONSTRUCTION WORK, CONCRETE PADS AND WALKWAY WORK AND ADA PARKING AND DRIVEWAY ENTRANCE PAVEMENT WORK AT THE VILLAGE DOG PARK, WATER WORKS PARK AND CERTAIN VILLAGE PARKING AREAS.

15.AD. MOTION TO APPROVE INDEPENDENT CONTRACTOR AGREEMENT WITH JOSEPH BUSINESS SCHOOL TO PROVIDE BEYOND THE RIBBON CUTTING AND LAUNCH CONNECT PROGRAMS TO PROVIDE BUSINESS RETENTION INITIATIVES AND RESOURCES TO LOCAL MAYWOOD BUSINESSES AND TO FOSTER ECONOMIC DEVELOPMENT, IMPROVE COMMUNITY SERVICES, AND ENSURE MAYWOOD REMAINS A THRIVING BUSINESS DESTINATION AND AUTHORIZE THE EXPENDITURE OF VILLAGE INITIATIVES AND PROGRAMING ARPA FUNDS TO PAY FOR THE SERVICES (BEYOND THE RIBBON CUTTING PROGRAM COST: CONSULTING AND ASSESSEMENT SERVICES OF $1,750.00 PER BUSINESS; AND LAUNCH CONNECT PROGRAM COST: HANDBOOK DEVELOPMENT FEE: $2,500.00 AND CONSULTING AND ASSESSEMENT SERVICES OF $1,000.00 PER BUSINESS).

16. New Business Agenda Items:  None

17. Old Business Agenda Items:  None

18. Board of Trustee Comments:  None

19. For Discussion Only Items:  None

20. Closed Meeting Items for the purposes of discussing: 

20.A. Pending Litigation (5 ILCS 120/2(c)(11)).

20.B. Probable and Imminent Litigations (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1)).

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment: