October 1, 2024 at 7:00 PM - Committee of the Whole Meeting/Special Village Board Meeting of the President and Board of Trustees

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, September 10, 2024.

6. Oaths, Reports, Proclamations, Announcements and Appointments:

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Report(s):

8.A. Warrant List #200554 dated September 25, 2026 in the amount of $2,328,221.89.

8.B. Finance Report in the amount of $3,272,139.37.

9. President's Report(s):

9.A. Fire and Police Commission New Applicants for consideration: (Motion listed below under the Omnibus portion of the Agenda.)

9.B. Status Report regarding: Discussion of 2024 Real Estate Tax Levy Approval Process and Adoption Schedule for 2024 Tax Levy, 2024/2025 Budget Amendment Process and 2025/2026 Annual Budget Process.

9.B.1) KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2024 REAL ESTATE TAX LEVY AND 2025/2026 OPERATING BUDGET, dated September 25, 2024.

9.B.2) Draft NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2024.

9.B.3) Draft RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2024.

9.B.4) Draft AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2024 REAL ESTATE TAX LEVY.

9.B.5) Draft ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2024 TAX LEVY, with Certification of Compliance with Truth in Taxation Law.

9.B.6) KTJ Memorandum dated September 25, 2024, regarding 2024 Tax Levy and 2025 / 2026 Annual Budget documents.

*[Discussion only – no formal Village Board action below, except for Village Board action on RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2024. See also Memo from Village Finance Director]

9.C. Status Report regarding: Approval of Appointment of Budget Officer (Village Manager Frances Torres) as required by Section 36.09(B)(1) of the Maywood Village Code. See, Village Attorney Memo dated September 25, 2024 (Resolution listed below under the Omnibus Portion of the Agenda).

9.D. Status Report regarding: Approval of Resolution Setting the Regular Meeting Schedule of the Combined Committee of the Whole / Village Board Meetings of the President and Board of Trustees for Calendar Year 2025. See, Village Attorney Memo dated September 25, 2024 (Resolution listed below under the Omnibus Portion of the Agenda).

9.E. Status Report regarding: Approval of Ordinance Authorizing a Class “Q” (Fulfillment Center Alcoholic Liquor Package Sales and Delivery) Liquor License for Kroger Fulfillment Network, LLC to Conduct Retail Sales and Subsequent Delivery of Alcoholic Liquor at the 1000 South 19th Avenue Property. See Village Attorney Memo dated September 25, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)

9.F. Status Report regarding: Approval of Liquor License Application and Ordinance for a Class “N” (Bar and Grill) Liquor License for Taqueria El Duranguito, Inc. d/b/a Taqueria El Duranguito at the 402 West Lake Street Property with Regular Hours of Operation. See Village Attorney Memo dated September 25, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads

11.B. Status Report regarding: Approval of Demolition Estimate 1222 dated September 4, 2024, and issued by Premium Contractor Services, Inc. of Chicago, Illinois in the amount of $31,500.00 To Demolish Vacant, Unsafe and Severely Dilapidated Privately Owned Structures at the 1615 South 6th Avenue Property with a Bid Waiver. (Source of Funding: Illinois Housing Development Authority’s Strong Communities Program Grant Funds.) See Village Staff Memo dated September 15, 2024 (Motion listed below under the Omnibus portion of the Agenda.) Removed By Village Manager for 9.10.2024 COW /BOT – Added to this Agenda Letter if Ready to Proceed.

11.C. Status Report regarding: Request for approval for Village Manager, Village Engineer and Village Attorney to prepare and issue two (2) Requests for Proposals to create a stable of contractors who can perform Building Demolition Services and a separate stable of contractors who can perform Emergency and Routine Water System Repair Services per a fixed unit pricing schedule that covers a range of work and alternate pricing for specialty work so that the Village does not have to bid this work or approve bid waivers each time there is a need for these services. (No supporting documents)(Motion listed below under the Omnibus portion of the Agenda.)

11.D. Status Report regarding: Approval of Job Proposal dated September 19, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $17,907.10 to Emergency Sewer Repair Work at the Intersection of 15^th Avenue and Van Buren Street (1600 South 15^th Avenue)  with a Bid Waiver. (Source of Funding: Water Fund.) See Village Staff Memo dated September 27, 2024 (Motion listed below under the Omnibus portion of the Agenda.)

11.E. Status Report regarding: Approval of an Estimate 1225 dated September 25, 2024 and issued by Premium Contractor Services, Inc. of Chicago, Illinois in the Amount of $22,000.00 to Install an Eight (8) Foot High Perimeter Security Fence Around Water Tower with a One (1) Person Gate and a Ten (10) Foot Wide Service Gate at the Water Pump Station Property as required by the Illinois Environmental Protection Agency with a Bid Waiver (Motion listed below under the Omnibus portion of the Agenda.)
 

12. Village Attorney Report(s):

12.A. Status Report regarding: Approval of Amendments to Section 30.01 (President) And Section 30.27 (Compensation of Trustees) Chapter 30 (Village Administration) Title III (Administration) of the Maywood Village Code Relative to the Compensation of the Village President and Village Board of Trustees and the Village Clerk. See Village Attorney Memo dated September 25, 2024. (Ordinance listed below under the Omnibus Portion of the Agenda.)

12.B. Status Report regarding: Proposal of Old World Brick Paving, Inc. in the Amount of $41,078.00 for Completion of the Green Infrastructure Alley Maintenance Project with a Bid Waiver (Source of Funds: Madison TIF District Funds and General Corporate Funds). See Village Engineer Memo dated September 16, 2024, and Village Attorney Memo dated September 25, 2024. (Ordinance is listed below under the Omnibus portion of the Agenda.)

12.C. Status Report regarding: Approval of Proposal from M.E. Simpson Co., Inc. of Valparaiso, Indiana and dated June 25, 2024 in the amount of $16,695.00 to perform a Village-wide Water System Leak Detection Survey (Source of Funds: Water Funds). See Village Engineer Memo dated September 16, 2024 and Village Attorney Memo dated September 25, 2024. (Resolution listed below under the Omnibus portion of the Agenda.

12.D. Status Report regarding: Approval of Code Amendment Ordinance Prohibiting the Issuance of Retail Tobacco Dealer’s Licenses to Establishments Occupying Less Than 10,000 Square Feet of Gross Floor Area. See Village Attorney Memo dated September 25, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)

12.E. Status Report regarding: Approval of Term Sheet And Purchase And Sale Agreements With The County Of Cook, Illinois d/b/a Cook County Land Bank Authority For The Village Acquisition Of Real Properties Located Within The Village Of Maywood At 18 South 21st Avenue, 29 South 20th Avenue, 122 South 16th Avenue, 134 South 14th Avenue, 227 South 19th Avenue, 205 South 10th Avenue, 422 South 16th Avenue, 417 North 7th Avenue, 719 South 4th Avenue, 803 South 4th Avenue, 803 South 4th Avenue, 903 South 4th Avenue, 1413 South 7th Avenue, 1205 South 16th Avenue, 1835 South 18th Avenue, 1928 South 17th Avenue, 2128 South 10th Avenue And 717 South 4th Avenue, And Approving And Authorizing The Expenditure Of Madison Street / Fifth Avenue Tax Increment Financing District Funds, Illinois Housing Development Authority (IHDA) Strong Communities Program (SCP) Funds, Arpa Funds And Village General Corporate Funds The Waiver Of Village Liens And Other Monies Due To The Village From The Cook County Land Bank Authority To Allow The Property Acquisitions. See Village Staff Memo dated September 25, 2024 and Attorney Memo dated September 25, 2024. (Ordinance listed below under the Omnibus portion of the Agenda.)

12.F. Status Report regarding: Approval of a First Addendum to Redevelopment Agreement and a $25,000.00 TIF Economic Incentive for Exclusive Bar and Grill LLC, for redevelopment of property located at 402 through 408 South 5th Avenue (Source of Funds: Madison TIF District Funds). See Village Attorney Memo dated September 25, 2024. (Ordinance is listed below under the Omnibus portion of the Agenda.)

12.G. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.G.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.G.1)a. Public Meeting Date: February 21, 2024.

12.G.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.G.1)c. Anticipated Public Hearing Date: TBD

12.G.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.G.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.G.2)a. Public Meeting Date: April 30, 2024.

12.G.2)b. Anticipated Joint Board of Review Meeting Date: TBD

12.G.2)c. Anticipated Public Hearing Date: TBD

12.G.2)d. TIF Plan will be made available to the public by TBD

12.G.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.G.3)a. Public Meeting Date: February 21, 2024.

12.G.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.G.3)c. Anticipated Public Hearing Date: TBD

12.G.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.G.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.G.4)a. Anticipated Public Hearing Date: TBD

12.G.4)b. Public Meeting Date: April 30, 2024.

12.G.4)c. Anticipated Joint Board of Review Meeting Date: TBD

12.G.4)d. TIF Plan will be made available to the public by TBD

12.H. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.I. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee:  No Report

13.B. Engagement & Commuications Committee:  No Report

13.C. Fiscal Accountability & Government Transparency Committee: No Report

13.D. Infrastructure & Sustainability Committee:  No Report

13.E. Ordinance & Policy Committee:  No Report

13.F. Planning & Development Committee:  No Report

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $_____________

15.B. Motion to Approve the Warrant List #_____ dated ______, 2024 in the amount of $___________.

15.C. Motion to Direct the Village Manager, Village Engineer and Village Attorney to prepare and issue two (2) Requests for Proposals to create a stable of contractors who can perform Building Demolition Services and a separate stable of contractors who can perform Emergency and Routine Water System Repair Services per a fixed unit pricing schedule that covers a range of work and alternate pricing for specialty work so that the Village does not have to bid this work or approve bid waivers each time there is a need for these services.

15.D. Motion to Waive Competitive Bidding and Authorize and Approve the Execution of a Demolition Estimate 1222 dated September 25, 2024 and issued by Premium Contractor Services, Inc. of Chicago, Illinois in the amount of $31,500.00 To Demolish Vacant, Unsafe and Severely Dilapidated Privately Owned Structures at the 1615 South 6th Avenue Property and Approval of the Expenditure of Illinois Housing Development Authority’s Strong Communities Program Grant Funds to Pay for the Work. Removed By Village Manager from 9.10.2024 COW / BOT – Added to this Agenda Letter if Ready to Proceed.

15.E. Motion to Waive Competitive Bidding and Authorize and Approve the Execution of a Job Proposal dated September 19, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $17,907.10 to Emergency Sewer Repair Work at the Intersection of 15th Avenue and Van Buren Street (1600 South 15th Avenue).

15.F. Motion to Waive Competitive Bidding and Authorize and Approve the Execution of an Estimate 1225 dated September 25, 2024 and issued by Premium Contractor Services, Inc. of Chicago, Illinois in the Amount of $22,000.00 to Install an Eight (8) Foot High Perimeter Security Fence Around Water Tower with a One (1) Person Gate and a Ten (10) Foot Wide Service Gate at the Water Pump Station Property as required by the Illinois Environmental Protection Agency.

15.G. Motion to Approve and Authorize accepting the new applications for the Fire and Police Commission from Tony Jemison and Marcellus C. Wells ((2) two of the (3) three Commissioners for appointment and direct the Village Manager and Village Attorney to proceed as required.

15.H. ORDINANCE APPROVING A FIRST ADDENDUM TO A REDEVELOPMENT AGREEMENT BETWEEN EXCLUSIVE BAR AND GRILL LLC AND THE VILLAGE OF MAYWOOD FOR THE SALE AND REDEVELOPMENT OF PROPERTY COMMONLY KNOWN AS 402 – 408 SOUTH 5TH AVENUE AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS PROVIDED FOR IN THE FIRST ADDENDUM.

15.I. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “Q” (FULFILLMENT CENTER ALCOHOLIC LIQUOR PACKAGE SALES AND DELIVERY) LIQUOR LICENSE TO KROGER FULFILLMENT NETWORK, LLC, AN OHIO LIMITED LIABILITY COMPANY, AT THE 1000 SOUTH 19TH AVENUE PROPERTY.

15.J. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “N” (BAR AND GRILL) LIQUOR LICENSE FOR  TAQUERIA EL DURANGUITO, INC. D/B/A TAQUERIA EL DURANGUITO AT 402 WEST LAKE STREET, MAYWOOD, ILLINOIS (Regular Hours of Operation).

15.K. ORDINANCE AMENDING SECTION 116.05 (LICENSE FEE; LICENSE LIMITATIONS), CHAPTER 116 (TOBACCO) OF TITLE XI (BUSINESS REGULATIONS) OF THE MAYWOOD VILLAGE CODE TO PROHIBIT THE ISSUANCE OF ANY NEW RETAIL TOBACCO DEALER’S LICENSE TO ESTABLISHMENTS OCCUPYING LESS THAN 10,000 SQUARE FEET OF GROSS FLOOR AREA

15.L. ORDINANCE AMENDING SECTION 30.01 (PRESIDENT) AND SECTION 30.27 (COMPENSATION OF TRUSTEES) CHAPTER 30 (VILLAGE ADMINISTRATION) TITLE III (ADMINISTRATION) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE COMPENSATION OF THE VILLAGE PRESIDENT AND VILLAGE BOARD OF TRUSTEES AND THE VILLAGE CLERK.

15.M. ORDINANCE AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS IN LIEU OF SOLICITATION OF COMPETITIVE PROPOSALS, AND AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL DATED JULY 13, 2024 WITH OLD WORLD BRICK PAVING, INC. OF RIVER GROVE, ILLINOIS IN THE AMOUNT OF $41,078.00. FOR COMPLETION OF THE GREEN INFRASTRUCTURE ALLEY MAINTENANCE PROJECT AND THE APPROPRIATION AND

EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS AND VILLAGE GENERAL CORPORATE FUNDS TO PAY FOR THE WORK.

15.N. ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TERM SHEET AND PURCHASE AND SALE AGREEMENTS WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR THE VILLAGE ACQUISITION OF REAL PROPERTIES LOCATED WITHIN THE VILLAGE OF MAYWOOD AT 18 SOUTH 21ST AVENUE, 29 SOUTH 20TH AVENUE, 122 SOUTH 16TH AVENUE, 134 SOUTH 14TH AVENUE, 227 SOUTH 19TH AVENUE, 205 SOUTH 10TH AVENUE, 422 SOUTH 16TH AVENUE, 417 NORTH 7TH AVENUE, 719 SOUTH 4TH AVENUE, 803 SOUTH 4TH AVENUE, 803 SOUTH 4th AVENUE, 903 SOUTH 4TH AVENUE, 1413 SOUTH 7TH AVENUE, 1205 SOUTH 16TH AVENUE, 1835 SOUTH 18TH AVENUE, 1928 SOUTH 17TH AVENUE, 2128 SOUTH 10TH AVENUE AND 717 SOUTH 4TH AVENUE, AND APPROVING AND AUTHORIZING THE EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS AND ILLINOIS HOUSING DEVELOPMENT AUTHORITY (IHDA) STRONG COMMUNITIES PROGRAM ROUND 2.0 (SCP2) FUNDS AND THE WAIVER OF VILLAGE LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE PROPERTY ACQUISITIONS

15.O. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL FROM M.E. SIMPSON CO., INC. DATED JUNE 25, 2024 FOR THE PERFORMANCE OF A VILLAGE-WIDE LEAK DETECTION SURVEY OF THE VILLAGE WATER SYSTEM IN ORDER TO LOCATE NECESSARY REPAIRS AND REDUCE SYSTEM WATER LOSS AND APPROVAL OF EXPENDITURE OF WATER FUNDS TO PAY FOR THE WORK (Service Fee: $16,695.00).

15.P. RESOLUTION APPROVING THE APPOINTMENT OF VILLAGE MANAGER FRANCES TORRES AS BUDGET OFFICER FOR THE VILLAGE OF MAYWOOD.

15.Q. RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2024.

15.R. RESOLUTION APPROVING THE REGULAR MEETING SCHEDULE OF THE COMBINED COMMITTEE OF THE WHOLE / VILLAGE BOARD MEETINGS OF THE PRESIDENT AND BOARD OF TRUSTEES FOR CALENDAR YEAR 2025.

16. New Business Agenda Items:  None

17. Old Business Agenda Items:  None

18. Board of Trustee Comments:  None

19. For Discussion Only Items:  None

20. Closed Meeting Items for the purposes of discussing: 

20.A. Pending Litigation (5 ILCS 120/2(c)(11)).

20.B. Probable and Imminent Litigations (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1)).

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment: