May 8, 2024 at 7:00 PM - Committee of the Whole/Special Board meeting/Public Hearing West Regional Enterprise Zone Amendment

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, April 15, 2024.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS:

8. Finance Management Reports:

8.A. Financial Report in the amount of $844,487.08.

9. Village President's Report

9.A. Status Report regarding:  Agenda Items TBD by the Village President.

9.B. Status Report regarding: Approval of an Application for Creation of a New Class N (Bar and Grill) Liquor License for Issuance to Exclusive Bar and Grill, LLC d/b/a Exclusive Bar and Grill (Tiffany Wilbert) at the 406 South 5th Avenue Property. See, Village Attorney Memo dated May 1, 2024 (See, Ordinance listed below under the Omnibus Portion of the Agenda).

9.C. Status Report regarding: Appointment of Francis M. Torres as Village Manager and Approval of an Employment Agreement for Village Manager with Francis M. Torres. See, Village Attorney Memo dated May 1, 2024 with a copy of the Employment Agreement. (Resolution listed below under the New Business portion of the Agenda).

10. Public Comments:

11. Village Manager's Report:

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Purchase of three (3) Ford F250 trucks from Joe Rizza Ford of Orland Park, Illinois for use by Public Works Department and Land and Buildings Department in the Amount of $191,964.09 with a Bid Waiver. (Funding Source: General Fund). See, Village Staff Memo dated May 8, 2024 from Acting Village Manager and Joe Rizza Ford Worksheet dated February 2,2024.  (Motion listed below under the Omnibus portion of the Agenda).

11.D. Status report regarding: Village Authority to Sell Land and Building (Former Golf Driving Range) Located at 30 Madison Street. See, Village Attorney Memo dated May 1, 2024 with 2023 Appraisal of the Property (prepared by Muriello Appraisal and Consulting dated September 13, 2023), Maywood Class L (limited service restaurant operated at recreational facility) liquor license classification, Cook County Land Bank Term Sheet executed by Village Manager Norfleet on April 7, 2021, Cook County Land Bank Purchase and Sale Agreement dated April 21, 2021, Quit Claim Deed dated May 12, 2021 (Grantor: Cook County d/b/a Cook County Land Bank Authority to Grantee : Village of Maywood), and Village Board Meeting Minutes dated October 6, 2018 and February 5, 2019.

12. Village Attorney Report:

12.A. Status Report regarding: Approval of an Ordinance Approving First Amendment To The West Regional Enterprise Zone Intergovernmental Agreement. See, Village Attorney Memo dated May 1, 2024, with attachments (Ordinance listed below under the Omnibus Portion of the Agenda).

12.B. Status Report regarding: Approval of Ordinance Authorizing Certain Expenditures from the Madison Street / 5th Avenue Tax Increment Financing Redevelopment Project Area Fund to Pay For the 2024 Roadway Improvements Project and Award of Contract To Low Bidder Contractor Triggi Construction, Inc. (Low Bid Amount: $1,862,766.50). See, Village Engineer Memo dated April 29, 2024 and Village Attorney Memo dated May 1, 2024. (Ordinance listed below under the Omnibus Portion of the Agenda).

12.C. Status Report regarding:  Approval of Low Bid Response And Construction Agreement With The Lowest, Responsive And Qualified Bidder Triggi Construction, Inc.  For Completion Of 2024 South Maywood Drive Roadway Improvements Project (West Village Limits To 19th Avenue), And Expenditure Of Madison Street / 5th Avenue TIF District Funds And ARPA Funds Provided Under A 2024 Subrecipient Agreement Through The Invest In Cook (“IIC”) Program To Pay For The Project. (Low Bid Amount: $942,711.50). See, Village Engineer Memo dated April 29, 2024 and Village Attorney Memo dated May 1, 2024.  (Ordinance listed below under the Omnibus Portion of the Agenda).

12.D. Status Report regarding: Approval of an Ordinance Approving Intergovernmental Agreement Between Village of Maywood and Village of Broadview Relative to Completion of a Phase I Engineering Study for Roosevelt Road (North Side) Streetscape Improvements Project Between 13th and 9th Avenues. See, Village Engineer Memo dated April 12, 2024 and Village Attorney Memo dated May 1, 2024 and Staff Memo dated May 8, 2024 with attachments (Ordinance listed below under the Omnibus Portion of the Agenda).

12.E. Status Report regarding: Approval of Intergovernmental Agreement with Cook County for Acceptance of a $500,000.00 Grant Under Build Up Cook (BUC) Funds to Pay for Purchase and Installation of Backup Generator Replacements for Pump House and Police Station and Police Station Mechanical Upgrades. See, Village Attorney Memo dated May 1, 2024. (Resolution listed below under the Omnibus Portion of the Agenda).

12.F. Status Report regarding: Approval of Real Estate Contract for the Purchase of 1504 South 1st Avenue Property. See Village Attorney Memo dated May 1, 2024 (Resolution listed below under the Omnibus Portion of the Agenda).

12.G. Status Report regarding: Approving and Authorizing the Selection of Edwin Hancock Engineering Company Under a Qualified Based Selection (“QBS”) Process to Perform Design Engineering Services Relative to the 5th Avenue And Main Street Multimodal Access Improvements Project as Funded Under the Regional Transportation Authority (RTA) Access to Transit Planning Grant. See, Village Staff Memo dated May 7, 2024 and Village Attorney Memo dated May 1, 2024. (Resolution listed below under the Omnibus Portion of the Agenda).

12.H. Status Report regarding: Orientation conducted by Village Attorney for Elected and Appointed Village Officials and Employees – Selection of Date and Time for Orientation Session. (To be held in the Village Council Chambers at 125 South 5th Avenue Building).

12.I. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.I.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.I.1)a. Public Meeting Date: February 21, 2024

12.I.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.1)c. Anticipated Public Hearing Date: TBD

12.I.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.I.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.I.2)a. Public Meeting Date: April 30, 2024

12.I.2)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.2)c. Anticipated Public Hearing Date: TBD

12.I.2)d. TIF Plan will be made available to the public by TBD

12.I.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.I.3)a. Public Meeting Date: February 21, 2024.

12.I.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.3)c. Anticipated Public Hearing Date: TBD

12.I.3)d. TIF Plan was made available to the public on March 22, 2024 and is available  on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.

12.I.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.I.4)a. Public Meeting Date: April 30, 2024

12.I.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.4)c. Anticipated Public Hearing Date: TBD

12.I.4)d. TIF Plan will be made available to the public by TBD.

12.I.4)e. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5^th Avenue, Maywood, Illinois.

12.I.4)f.

1. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee: 

13.B. Engagement & Communications Committee: No Report.

13.C. Fiscal Accountability & Government Transparency Committee: No Report.

13.D. Infrastructure & Sustainability Committee: No Report
 

13.E. Ordinance & Policy Committee:  No Report.

13.F. Planning & Development Committee: No Report.

14. PUBLIC HEARING  

14.A.
PUBLIC HEARING TO CONSIDER APPROVAL OF AN ORDINANCE AMENDING THE DESIGNATING ORDINANCE AND GOVERNING INTERGOVERNMENTAL AGREEMENT OF THE WEST REGIONAL ENTERPRISE ZONE RELATIVE TO LIMITATIONS ON TAX ABATEMENTS
 

14.A.1) Agenda For Public Hearing for Proposed Amendments To The Designating Ordinance And Governing Intergovernmental Agreement Of The West Regional Enterprise Zone Relative To Limitations On Tax Abatements.

1. Call To Order
2. Roll Call
3. Acknowledgment Of The Public Hearing Notice Published In A Newspaper.
4. Presentation On The Proposed Ordinance Amending The Designating Ordinance And Governing Intergovernmental Agreement Of The West Regional Enterprise Zone Relative To Limitations On Tax Abatements By Village Attorney And Community Development Director. 
5. Discussion Of the Proposed  Ordinance Approving Amending The Designating Ordinance And Governing Intergovernmental Agreement Of The West Regional Enterprise Zone Relative To Limitations On Tax Abatements.
6. Questions And Comments By Board Members.
7. Questions By The Public And Public Comment.
8. Final Questions And Comments By Board Members.
9. Motion To Recommend Approval Of An Ordinance Amending The Designating Ordinance And Governing Intergovernmental Agreement Of The West Regional Enterprise Zone Relative To Limitations On Tax Abatements.
10. Motion To Close The Public Hearing.
RETURN TO THE AGENDA FOR THE May 8, 2024, COMBINED COMMITTEE OF THE WHOLE /SPECIAL VILLAGE BOARD MEETING

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $844,487.08.

15.B. Motion to Approve the Warrant List #200549 dated, April 30, 2024, in the amount of $2,781,535.51.

15.C. Motion to Waive Competitive Bidding and Approve the Purchase of Three (3) Ford F250 Trucks from Joe Rizza Ford of Orland Park, Illinois for Use by Public Works Department and Land and Buildings Department and for the expenditure of General Fund Dollars to Complete the Purchase in the Amount of $191,964.09

15.D. Motion to waive competitive bidding and ratify the Approval of Payment of an Invoice dated April 30, 2024, and issued by Franzen Plumbing, Inc. of Wood Dale, Illinois for the Completion of Emergency Repair Work at the Fire Station Regarding the Purchase and Installation of a Commercial Water Heater in the Amount of $15,650.00.  

15.E. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “N” (BAR AND GRILL) LIQUOR LICENSE FOR EXCLUSIVE BAR AND GRILL, LLC D/B/A EXCLUSIVE BAR AND GRILL LOCATED AT 406 SOUTH 5TH AVENUE, MAYWOOD, ILLINOIS.

15.F. ORDINANCE AMENDING THE DESIGNATING ORDINANCE AND GOVERNING INTERGOVERNMENTAL AGREEMENT OF THE WEST REGIONAL ENTERPRISE ZONE RELATIVE TO LIMITATIONS ON TAX ABATEMENTS.

15.G. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A LOW BID RESPONSE AND CONSTRUCTION AGREEMENT WITH THE LOWEST, RESPONSIVE AND QUALIFIED BIDDER  TRIGGI CONSTRUCTION, INC. FOR THE COMPLETION OF THE 2024 ROADWAY IMPROVEMENTS PROJECT, AND THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PROJECT (Project Cost: $1,862,766.50; Project Locations: 6th Avenue from Wilcox Street to Legion Street; 7th Avenue from Wilcox Street to Legion Street; 8th Avenue from Wilcox Street to Legion Street; Legion Street from 5th Avenue to 9th Avenue; and 6th Avenue from Legion Street to Green Street.

15.H. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A LOW BID RESPONSE AND CONSTRUCTION AGREEMENT WITH THE LOWEST, RESPONSIVE AND QUALIFIED BIDDER TRIGGI CONSTRUCTION, INC. FOR THE COMPLETION OF THE 2024 SOUTH MAYWOOD DRIVE ROADWAY IMPROVEMENTS PROJECT (WEST VILLAGE LIMITS TO 19TH AVENUE), AND THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS AND AMERICAN RESCUE PLAN ACT (“ARPA”) – STATE AND LOCAL FISCAL RECOVERY FUNDS (ASSISTANCE LISTING NUMBER 21.027) PROVIDED UNDER A 2024 SUBRECIPIENT AGREEMENT THROUGH THE INVEST IN COOK (“IIC”) PROGRAM TO PAY FOR THE PROJECT (Project Cost: $942,711.50.

15.I. ORDINANCE  AUTHORIZING THE APPROVAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE VILLAGE OF BROADVIEW RELATIVE TO THE PHASE I ENGINEERING FOR ROOSEVELT ROAD (NORTH SIDE) STREETSCAPE IMPROVEMENTS PROJECT LOCATED BETWEEN 13TH AND 9TH AVENUES WITHIN THE ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR MAYWOOD’S SHARE OF THE PROJECT COSTS AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PROJECT.

15.J. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT TO BE ENTERED INTO BY BETWEEN THE COUNTY OF COOK AND THE VILLAGE OF MAYWOOD FOR THE ACCEPTANCE OF A $500,000 GRANT OF BUILD UP COOK FUNDS TO PAY FOR THE PURCHASE AND INSTALLATION OF A REPLACEMENT PUMP HOUSE BACKUP GENERATOR, A REPLACEMENT POLICE STATION BACKUP GENERATOR AND TO PAY FOR CERTAIN  MECHANICAL UPGRADES AT THE POLICE STATION AND FOR THE APPROPRIATION AND EXPENDITURE OF SUCH FUNDS TO PAY FOR THE PURCHASES AND THE COMPLETION OF THE INSTALLATION AND RENOVATION WORK.

15.K. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A REAL ESTATE CONTRACT FOR THE PURCHASE OF 1504 SOUTH 1ST AVENUE PROPERTY.

15.L. RESOLUTION APPROVING AND AUTHORIZING THE SELECTION OF EDWIN HANCOCK ENGINEERING COMPANY UNDER A QUALIFIED BASED SELECTION (“QBS”) PROCESS TO PERFORM THE DESIGN ENGINEERING SERVICES RELATIVE TO THE 5TH AVENUE AND MAIN STREET MULTIMODAL ACCESS IMPROVEMENTS PROJECT AS FUNDED UNDER THE REGIONAL TRANSPORTATION AUTHORITY (RTA) ACCESS TO TRANSIT PLANNING GRANT.

16. New Business:

16.A. RESOLUTION APPROVING THE APPOINTMENT OF FRANK M. TORRES AS VILLAGE MANAGER AND APPROVING AND AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT FOR VILLAGE MANAGER WITH FRANK M. TORRES, with a copy of the Employment Agreement attached to the Resolution as Exhibit “A".

17. Old Business: None

17.A. Consideration and action on: Proposal issued by McGrath Consulting Group, Inc. for Comprehensive Appraisal of the Maywood Fire Department Operations dated January 2024

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11)).

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)). 

20.D. “The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5))”

21. Adjournment