March 5, 2024 at 7:00 PM - Committee of the Whole Board Meeting & Special Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, February 6, 2024.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS:

8. Finance Management Reports:

8.A. Financial Analysis for the month ending January 31, 2024.  

8.B. Financial Report in the amount of $986,170.04.

9. Village President's Report

9.A. Digital Sign-For information only Ordinance & Policy Committee

9.B. Home Improvements- For information only Ordinance & Policy Committee

9.C. Home Security-For information only Ordinance & Policy Committee

9.D. Street Parking-For information only Ordinance & Policy Committee

9.E. Municipal Charitable Contributions-For information only Ordinance & Policy Committee

10. Public Comments:

11. Village Manager's Report:

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: A Motion to Approve the Purchase of six (6) new professional grade basketball backboards (42” x 72”), six (6) new basketball rims, signage for the Glenn “Doc” Rivers Family Basketball Court at Connor Heise Memorial Park at a cost not to exceed $22,600.00. See attached Village Manager Memo dated March 5, 2024 and related documentation from Trustee Miguel Jones (Motion listed below under the Old Business Portion of the Agenda).

11.C. Status Report regarding: A Motion to Approve Trustee Isiah Brandon’s Attendance at the Growing Sustainable Communities Conference in Dubuque, Iowa from April 23 to 24, 2024. See attached Conference Documentation from Trustee Brandon (Motion listed below under the  Omnibus portion of the Agenda).

11.D. Status Report regarding: A Motion to direct Village Manager to create a Household Assistance Program (e.g., Ring Doorbell) and a Senior Home Repair Program using FY 2023/2024 Budgeted ARPA “Negative Economic Impact Funds” with total program costs to not exceed $250,000.00 with the Program details to be sent to Finance Committee and Village Board for Review, Recommendation, and Approval. No documentation provided. (Motion listed below under the New Business portion of the Agenda).

11.E. Status Report regarding: A Motion to Approve the Filing and Prosecution of an Emergency Demolition Lawsuit Relative to the Abandoned, Unsafe Building Locate at 1305 South 9th Avenue, Maywood, Illinois. See Village Staff Memo dated March 5, 2024 from Village Director of  Building & Code Department. (Motion listed below under the Omnibus portion of the Agenda).

11.F. Status Report regarding: An Ordinance Authorizing Certain Amendments to the Fiscal Year 2023/2024 (May 1, 2023 Through April 30, 2024) Village of Maywood Budget (Amendment No. 1 - ARPA Fund Expenditures) to Recategorize ARPA Fund Expenditures to “Replacing Lost Public Service Sector Revenue”. See attached Village Manager memo dated March 5, 2024 and related documentation and Village Attorney Memo dated February 28, 2024; (Budget Amendment document attached as Exhibit “A” to the Ordinance; Ordinance listed under New Business below).

11.G. Status Report regarding: A Resolution Approving a 2024 Community Development Block Grant Program Year (“CDBG Program”) CDBG Application for the 2025 CDBG Roadway Improvement Project (21st Avenue from Van Buren Street to Wilcox Street). (Resolution listed below under the Omnibus Portion of the Agenda). See, Village Engineer Memo dated February 26, 2024 and Village Attorney Memo dated February 22, 2024 (Resolution listed below under the Omnibus Portion of the Agenda).

11.H. Status Report regarding: A Resolution Approving And Authorizing The Execution Of An Independent Contractor Agreement for Deceased Transportation With Allied Services Group, Inc. and Approval of Invoices Issued to the Maywood Police Department by Allied Services Group, Inc. for Performance of Deceased Transportation Services from 2020 through 2023 in an Amount Equal to $33,600.00 (Invoice Nos. 1018, 1019, 1020, 1021, 1022, 1023 and 1029). See, Village Police Chief Memo dated March 5, 2024 and Village Attorney Memo dated February 28, 2024 (Resolution and Motion are listed below under the Omnibus Portion of the Agenda).

11.I. Status Report regarding: A RESOLUTION AUTHORIZING EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN ACCUTRON SYSTEMS INC. AND THE VILLAGE OF MAYWOOD RELATIVE TO INFORMATION TECHNOLOGY SERVICES (Term: March 6, 2024 to April 30, 2025). See, Village Attorney Memo dated February 28, 2024 (Resolution listed below under the Omnibus Portion of the Agenda).

12. Village Attorney Report:

12.A. Status Report regarding: Proposed Adoption Schedule for Fiscal Year 2024/2025 Budget with Proposed April 2, 2024 Public Hearing Date and Draft Documents: Notice of Public Hearing on Fiscal Year 2024/2025 Budget, Agenda for Public Hearing on Fiscal Year 2024/2025 Budget and Ordinance Approving the Fiscal Year 2024/2025 Budget. See, Village Attorney Memo dated January 3, 2024 and Related Documents in the January 9, 2024 COW / Village Board Meeting Agenda Packet (Discussion Item Only - Not an Action Item).

12.B. Status Report regarding: New Law Regarding Employer Reporting Requirements to Illinois Department of Employment Security Regarding Independent Contractors Per Amendments to the Illinois Unemployment Insurance Act by Public Act 103-0343. See, Village Attorney Memo dated February 28, 2024. (Discussion Item Only - Not an Action Item).

12.C. Status Report regarding: Ratification of Action of the Edelson Law Firm of Voting in Favor of the Chapter 11 Bankruptcy Reorganization Plan for Endo International plc, et al. (US Bankruptcy Court Case No 22-22549) and Direction to Submit, on behalf of the Village of Maywood, the Participation Instructions for “Opting-In” to the Participation Agreement / National Settlement Agreement, a Proof of Claim, and a Participation Agreement / National Settlement Agreement Within Opioid Class Action Litigation with Pharmaceutical Manufacturer Endo International plc, et al., as Executed by the Village President and the Village Clerk, or their designees, or the Edelson Law Firm. (Motion listed below under the Omnibus Portion of the Agenda).

12.D. Status Report regarding: Motion to Ratify the filing of Emergency Court Actions Relative to Authorizing No Trespass Enforcement for the Properties located at 1610 to 1612 South 7th Avenue and 1600 Madison Street. See, Village Staff Memo dated March 5, 2024 from Village Director of  Building & Code Department.  (Motion listed below under the Omnibus Portion of the Agenda).

12.E. Status Report regarding: An Ordinance Ratifying And Approving A Property Sales Contract With Artemio Montano And Ana L. Montano For The Purchase By The Village Of Property Located At 1101 South 1st Avenue And For The Appropriation And Expenditure Of Madison Street/Fifth Avenue TIF District Funds To Pay For The Purchase Of The Property And Other TIF Eligible Redevelopment Costs Related To The Purchase. See, Village Attorney Memo dated February 28, 2024 (See, Ordinance listed below under the Omnibus Portion of the Agenda).

12.F. Status Report regarding: An Ordinance Amending Schedule III (No Parking Zones) of Chapter 76 (Parking Schedules) of Title VII (Traffic Code) of the Maywood Village Code to add a New “No Parking At Any Time” Zone on the South Side of Washington Boulevard from 9th Avenue to the Village boundary limits, which is the alley west of 21st Avenue. See, Village Attorney Memo dated February 28, 2024 (See, Ordinance listed below under the Omnibus Portion of the Agenda).

12.G. Status Report regarding: Approval of A Bid Response And Construction Contract With Low Bidder J. Nardulli Concrete, Inc. In The Amount Of $937,950.00 To Complete The 2024 Green Infrastructure Alley Improvements Project And Authorizing The Expenditure Of MWRD Grant Funds And General Funds To Pay For The Work. See, Village Engineer Memo dated February 26, 2024 and Village Attorney Memo dated February 28, 2024. (Resolution listed below under the Omnibus Portion of the Agenda).

12.H. Status Report regarding: Village Logo Usage Policy. See, Section 30.15 of the Maywood Village Code (Use of the Village Seal, Logo and Letterhead) (Discussion Item Only – Not an Action Item).

12.I. Status Report regarding: Orientation conducted by Village Attorney for Elected and Appointed Village Officials and Employees – Selection of Date and Time for Orientation Session. (To be held in the Village Council Chambers at 125 South 5^th Avenue Building).

12.J. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Locations.

12.J.1)

1. Maywood North Area #1 TIF District (Northern Boundary of Union Pacific Railroad Limits to South Main Street to North Village Limits): Public Meeting Date: February 21, 2024.

i. TIF Plan and Report will be available to the public by the end of March 2024.

12.J.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street): Public Meeting Date: April 23, 2024.

12.J.3)

1. Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street): Public Meeting Date: February 21, 2024.

i. TIF Plan and Report will be available to the public by the end of March 2024

12.J.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road): Public Meeting Date: April 23, 2024.

12.J.5)

1. Public Meetings will commence at either 6:30 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5^th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee:

• Proposal from McGrath Consulting Group, Inc. regarding Comprehensive Appraisal of Maywood Fire Department Operations dated January 2024

13.B. Engagement & Communications Committee: No Report.

13.C. Fiscal Accountability & Government Transparency Committee: Chamber of Commerce for Small Business Economic Assistance Program; Housing Forward for Mental Health and Substance Abuse Services, Operation Uplift for “The West Town Museum Operation and Capital Improvements Initiative”; The Way Back Inn for Community Outreach and Family Program; New Basketball Backboards and Rims and Signage for the Glenn “Doc” Rivers Family Basketball Court at Connor Heise Memorial Park; and Household Assistance Program (e.g., Ring Doorbell) and a Senior Home Repair Program.

13.D. Infrastructure & Sustainability Committee:
(i) Request to Appoint a Citizen Advisory Committee Member to this Committee (Requires a Village Code Amendment)
(ii) Request to Opening Village Facilities for Private Use (Requires a review and Possible Amendment to the Village For The 200 South 5th Avenue Building (Gymnasium, Meeting Rooms and Exercise Room), Fred Hampton Memorial Pool, Veteran’s Park and Gazebo, 
and the 1100 South 11th Avenue Building.

13.E. Ordinance & Policy Committee:  No Report.

13.F. Planning & Development Committee: No Report.

14. Omnibus Agenda Items:

14.A. Motion to Approve the Monthly Financial Report in the amount of $986,170.04.

14.B. Motion to Approve the Warrant List #200547 dated February 29, 2024, in the amount of $1,731,372.34.

14.C. Motion to Ratify the Action of the Edelson Law Firm of Voting in Favor of the Chapter 11 Bankruptcy Reorganization Plan for Endo International plc, et al. (US Bankruptcy Court Case No 22-22549) and Direction to Submit, on behalf of the Village of Maywood, the Participation Instructions for “Opting-In” to the Participation Agreement / National Settlement Agreement, a Proof of Claim, and a Participation Agreement / National Settlement Agreement Within Opioid Class Action Litigation with Pharmaceutical Manufacturer Endo International plc, et al., as Executed by the Village President and the Village Clerk, or their designees, or the Edelson Law Firm.

14.D. Motion to Ratify the filing of Emergency Court Actions Relative to Authorizing No Trespass Enforcement for the properties located at 1610 to 1612 South 7th Avenue and 1600 Madison Street.

14.E. Motion to Approve Payment of Invoices Issued to the Maywood Police Department by Allied Services Group, Inc. for Performance of Deceased Transportation Services from 2020 through 2023 in an Amount Equal to $33,600.00 (Invoice Nos. 1018, 1019, 1020, 1021, 1022, 1023 and 1029).

14.F. Motion to Approve Trustee Isiah Brandon’s Attendance at the Growing Sustainable Communities Conference in Dubuque, Iowa from April 23 to 24, 2024.

14.G. Motion to Approve the Filing and Prosecution of an Emergency Demolition Lawsuit Relative to the Abandoned, Unsafe Building Locate at 1305 South 9^th Avenue, Maywood, Illinois.

14.H. ORDINANCE RATIFYING AND APPROVING A PROPERTY SALES CONTRACT WITH ARTEMIO MONTANO AND ANA L. MONTANO FOR THE PURCHASE BY THE VILLAGE OF PROPERTY LOCATED AT 1101 SOUTH 1ST AVENUE AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/FIFTH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE.

14.I. ORDINANCE AMENDING SUBSECTION A (NO PARKING AT ANY TIME) OF SCHEDULE III (NO PARKING ZONES) OF CHAPTER 76 (PARKING SCHEDULES) OF TITLE VII (TRAFFIC CODE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO A NO PARKING ZONE ON WASHINGTON BOULEVARD.

14.J. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AND THE FILING OF AN APPLICATION BY THE VILLAGE OF MAYWOOD FOR A PROJECT TO BE FUNDED UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR (2025 CDBG Roadway Improvement Project: 21st Avenue from Van Buren Street to Wilcox Street).

14.K. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A DECEASED TRANSPORTATION AGREEMENT WITH ALLIED SERVICES GROUP, INC. INDEPENDENT CONTRACTOR AGREEMENT BETWEEN ALLIED SERVICES GROUP, INC. AND THE VILLAGE OF MAYWOOD FOR DECEASED BODY REMOVAL AND TRANSPORTATION SERVICES (Term: March 6, 2024 to March 6, 2025 with One Year Renewal Option).

14.L. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A BID RESPONSE AND CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF MAYWOOD AND LOW BIDDER J. NARDULLI CONCRETE, INC. IN THE AMOUNT OF $937,950.00 TO COMPLETE THE 2024 GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF MWRD GRANT FUNDS AND GENERAL FUNDS TO PAY FOR THE WORK.

14.M. RESOLUTION AUTHORIZING THE EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN ACCUTRON SYSTEMS INC. AND THE VILLAGE OF MAYWOOD RELATIVE TO INFORMATION TECHNOLOGY SERVICES (Term: March 6, 2024 to April 30, 2025).

15. New Business:

15.A. ORDINANCE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023/2024 (MAY 1, 2023 THROUGH APRIL 30, 2024) VILLAGE OF MAYWOOD BUDGET (Amendment No. 1 – ARPA Fund Expenditures). [This Budget Amendment approves the recategorizing of all FY 23/24 Budgeted ARPA Fund Expenditures as “Replacing Lost Public Service Sector Revenue”, which will allow the $1.5 Million Budgeted ARPA Funds to be spent without the limitations of the FY 23/24 Budgeted ARPA Fund Expenditure line items. This Ordinance Requires a Supermajority Vote of the Village Board].

15.A.1) If the above Budget Amendment Ordinance is approved, then the Village Board may to take action on the following agenda items:

15.A.1)a. Motion to Approve the Purchase of: Five (5) 2024 Ford Interceptors from Piemonte Ford at a cost of $45,831.00 per vehicle and one (1) 2024 Ford F-150 at a cost of $51,285.00; IT equipment for each vehicle from CDS Office Technologies at cost of $15,366.00 per vehicle, and vehicle outfitting for each vehicle from Public Safety Direct at a cost of $13,420.00 per vehicle. Total Cost: $453,156. See Memo dated February 20, 2024 from Police Chief and supporting documentation.

15.A.1)b. Motion to Approve the Purchase of: Fingerprinting equipment in the amount of $13,110.00 from iTouch Biometrics.  See Memo dated November 22, 2023 from Police Chief and supporting documentation.

15.A.1)c. Motion to Approve the Purchase of: One (1) 2024 Ford Interceptor from Piemonte Ford a cost of $45,831.00 for use by the Public Works Department with outfitting costs not to exceed $3,500.00 for a not to exceed cost of $49,331.00. See attached Piemonte Ford documentation (PD) for vehicle cost - outfitting cost is estimated with no documentation.

15.A.1)d. Motion to Approve the Purchase of: Forensic Software at a cost of $12,969.00 from Grayshift LLC. See attached Memo dated November 21, 2023 and supporting  documentation.

15.A.1)e. Motion to Approve the Purchase of: Bleeding Control Kits at a cost of $7,000.00 from Cintas. See attached Memo dated November 22, 2023 and supporting  documentation.

15.A.1)f. Motion to Approve Payment of $150,000.00 to Operation Uplift for “The West Town Museum Operation and Capital Improvements Initiative” as per the 2024 Proposal from Operation Uplift for The West Town Museum. See attached Finance Committee Agenda dated February 20, 2024 and Proposal from Operation Uplift for The West Town Museum.

15.A.1)g. Motion to Approve Payment of $20,000.00 to Housing Forward for Mental Health and Substance Abuse Services as per Proposal dated January 26,  2024 from Housing Forward. See attached Finance Committee Agenda dated February 20, 2024  and Proposal from Housing Forward.

15.A.1)h. Motion to Approve Payment of $30,000.00 to Maywood Chamber of Commerce for Small Business Economic Assistance Program as per Proposal dated February 20, 2024 from The Way Back Inn. See attached Finance Committee Agenda dated February 20, 2024 and Proposal from The Way Back Inn.

15.A.1)i. Motion to Approve Payment of $15,000.00 to The Way Back Inn for Community Outreach and Family Program as per 2024 Proposal from The Way Back Inn. See attached Finance Committee Agenda dated February 20, 2024 and Proposal from The Way Back Inn.

15.B. If the above Budget Amendment Ordinance is not approved, then the Village Board may take to action on the following agenda items consistent with ARPA Related Expenditures within the Village-approved FY 2023/2024 Annual Budget (ARPA Budget Line Items)[The Village Board may authorize the expenditure of ARPA Funds up to the maximum dollar amount listed in the FY 23/24 Budget line items – Approval of each item requires only a simple majority vote of the Village Board]:

15.B.1) Approval of the Expenditure of an Amount Not to Exceed $300,000.00 (American Rescue Plan Act: Budget Line Item #22-39-10000 (Public Health) for the Purchase or Payment of:

15.B.1)a. Motion to Approve the Purchase of TBD 2024 Ford Interceptors (number to be determined at the Village Board Meeting) from Piemonte Ford at a cost of $45,831.00 per vehicle and one (1) 2024 Ford F-150 at a cost of $51,285.00; IT equipment for each vehicle from CDS Office Technologies at cost of $15,366.00 per vehicle, and vehicle outfitting for each vehicle from Public Safety Direct at a cost of $13,420.00 per vehicle.

15.B.1)b. Motion to Approve the Purchase of Fingerprinting equipment in the amount of $13,110.00 from iTouch Biometrics.

15.B.1)c. Motion to Approve the Purchase of Forensic Software at a cost of $12,969.00 from Grayshift LLC.

15.B.1)d. Motion to Approve the Purchase of Motion to Approve the Purchase of: Bleeding Control Kits at a cost of $7,000.00 from Cintas.

15.B.1)e. Motion to Approve Payment of $20,000.00 to Housing Forward for Mental Health and Substance Abuse Services.

15.B.1)f. Motion to Approve Funding of $15,000.00 to The Way Back Inn for Community Outreach and Family Program.

15.B.2) Motion to Approve the Expenditure of an Amount Not to Exceed $750,000.00 (American Rescue Plan Act: Budget Line Item #22-39-20000 (Negative Economic Impact) for the Purchase or Payment of:

15.B.2)a. Motion to Approve Payment of $30,000.00 to Maywood Chamber of Commerce for Small Business Economic Assistance Program.

15.B.2)b. Motion to Approve Payment of $150,000.00 to Operation Uplift for The West Town Museum Operation and Capital Improvements Initiative.

15.B.3) Motion to Approve the Expenditure of an Amount Not to Exceed $250,000.00 (American Rescue Plan Act: Budget Line Item #22-39-50000 (Infrastructure) for the Purchase or Payment of:

15.B.3)a. Motion to Approve the Purchase of: One (1) 2024 Ford Interceptor from Piemonte Ford a cost of $45,831.00 for use by the Public Works Department with outfitting costs not to exceed $3,500.00 for a not to exceed cost of $49,331.00. See attached Piemonte Ford documentation (PD) for vehicle cost - outfitting cost is estimated with no documentation.

15.C. Motion to Approve the purchase of one (1) Police Department 2020 Ford Interceptor from Asia Motors at a cost of $33,995.00, outfitting kit at a cost of $3,800 from ABC Automotive Electronics, and miscellaneous equipment at a cost of $4,000.00. Total Cost: Not to exceed $41,795.00. Funding Source: Maywood Police Department State Shared Account #1505. See Memo dated February 20, 2024 from Police Chief and supporting documentation.

15.D. Motion to Approve Vendor Agreements with Jager Werks and Ray O'Herrons for purchase and modification of equipment and outfitting kits for Maywood Police Department issued handguns with 'red dot sights' at a total cost of $10,354.91 (Jager Werks Vendor Agreement in the amount of $1,640.00 and Ray O'Herron Vendor Agreement in the amount of $8,714.91). Funding Source: Maywood Police Department “Seized Funds” Account.  See Memo dated February 20, 2024 from Police Chief and supporting documentation.

15.E.  A Motion to Direct the Village Manager to Create a Household Assistance Program (e.g., Ring Doorbell) and a Senior Home Repair Program, and related a Program Application, to be funded with FY 2023/2024 Budgeted ARPA “Negative Economic Impact Funds” with Total Program Cost to Not Exceed $250,000.00 with the Program details to be sent to Fiscal Accountability & Government Transparency Committee for Review and Recommendation and then to the and Village Board for Consideration and Action.

16. Old Business:

16.A. Motion to approve the purchase of six (6) new professional grade basketball backboards (42” x 72”), six (6) new basketball rims, and signage for the Glenn “Doc” Rivers Family Basketball Court at Connor Heise Memorial Park at a cost not exceeding $22,600 using available funds from 2020 donations from the Jose Antonio Grifols Lucas Foundation ($15,000) and from Glenn Rivers ($7,600). See attached documentation on donations.

16.B. Motion to Return Tabled Item to the Agenda for Consideration and Action: Proposal from McGrath Consulting Group, Inc. regarding Comprehensive Appraisal of Maywood Fire Department Operations dated January 2024.

16.B.1) Motion to Approve Proposal from McGrath Consulting Group, Inc. regarding Comprehensive Appraisal of Maywood Fire Department Operations dated January 2024. (This Motion only gets voted on if the above Motion passes).

17. Board of Trustees Comments/Information

18. For Information Only

19. Closed Meeting Session  

19.A. Pending Litigation (5 ILCS 120/2(c)(11)).

19.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)). 

19.D. “The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5))”

20. Adjournment