January 9, 2024 at 7:00 PM - Combined Committee of the Whole/Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, December 5, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Reports:
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8.A. Financial Analysis for the month ending December, 2023.
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8.B. Financial Report in the amount of $1,858,659.73.
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8.C. Warrant List #200545 dated, December 31, 2023, in the amount of $2,557,032.26.
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9. Village President's Report
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9.A. Status Report regarding: Presentation of Proposed Budget for the use of American Rescue Plan Act (“ARPA”), 2021, Section 9901, Coronavirus State and Local Fiscal Recovery Funds (Mayor to provide Proposed Budget).
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9.B. Status Report regarding: Grant Agreement With State Of Illinois, Department Of Commerce And Economic Opportunity For Rebuild Downtowns & Main Streets Capital Grant Program (Rebuild Downtowns & Main Streets) (Project: Downtown Streetscape Improvements Within 5th Avenue and Lake Street Business Corridors Along 5th Avenue from Chicago Avenue to the Eisenhower Expressway, and Lake Street from 1st Avenue to 9th Avenue and Certain Land Acquisition and Village Hall Improvements) (Grant Amount: $2,252,000.00). See, Village Staff Memo from the Community Development Director dated January 9, 2024; Memo dated January 3, 2024, from Village Attorney (Motion listed below under the Omnibus Portion of the Agenda).
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9.C. Consideration and Village Board Direction regarding INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT, AND THE CONVEYANCE OF CERTAIN VILLAGE-OWNED PARK PROPERTY, EQUIPMENT AND FACILITIES.
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10. Public Comments:
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11. Village Manager's Report:
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
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11.B. Status Report regarding: Approval of Emergency Sewer Repair Projects (Two (2) Estimates submitted: Estimate from Unique Plumbing Company for 2024 Emergency Sewer Repair Projects dated 12.12.2023 ($127,901.83) and Estimate from Gino’s Heating & Plumbing, Inc. for 2024 Emergency Sewer Repair Projects dated 12.12.2023 ($53,840.00) with a Bid Waiver. See, Memo dated January 4, 2024, from Village Engineer and attached Estimates. (Motion listed below under the Omnibus Portion of the Agenda).
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11.C. Status Report regarding: Approval of Professional Subrecipient Agreement Per American Rescue Plan Act (“ARPA”) – State And Local Fiscal Recovery Funds (Assistance Listing Number 21.027) for South Maywood Drive Improvements Project (West Village Limits to 19th Avenue). (2023 Invest in Cook Grant Program). See, Memo dated December 27, 2023 from Village Engineer and Memo dated January 3, 2024 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).
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11.D. Status Report regarding: Approval of Professional Services Agreement with Edwin Hancock Engineering Company for Preliminary and Design Engineering Services and the Construction Engineering Services for 2024 South Maywood Drive Improvements Project (West Village Limits to 19th Avenue). See, Memo dated December 27, 2023 from Village Engineer and Memo dated January 3, 2024 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).
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11.E. Status Report regarding: Approval of Ordinance Authorizing the Disposal of Surplus Personal Property Owned by the Village of Maywood (Village Personal Property and Equipment). See, Memo dated January 3, 2024 from Village Attorney (See, Ordinance listed below under the Omnibus Portion of the Agenda).
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11.F. Status Report regarding: Demolition Contract Proposals for the 98 Legion Street, 1510 Madison Street, 1500 South 1st Avenue and 1201 South 5th Avenue Properties from Spirit Wrecking & Excavation, Inc. of Chicago, Illinois, with Bid Waiver in Lieu of Solicitation of Competitive Proposals (Funding Source: Madison Street / Fifth Avenue TIF District Funds). See, Memo dated January 4, 2024 from Village staff with competitive bids and January 3, 2024, from Village Attorney (See, Ordinance listed below under the Omnibus Portion of the Agenda).
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12. Village Attorney Report:
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12.A. Status Report regarding: Proposed Adoption Schedule for Fiscal Year 2024/2025 Budget with Proposed April 2, 2024 Public Hearing Date and Draft Documents: Notice of Public Hearing on Fiscal Year 2024/2025 Budget, Agenda for Public Hearing on Fiscal Year 2024/2025 Budget and Ordinance Approving the Fiscal Year 2024/2025 Budget. See, Memo dated January 3, 2024 from Village Attorney (Discussion Item Only - Not an Action Item).
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12.B. Status Report regarding: Ordinance Approving 90-Day Extension of Special Use Expiration Date for a Daycare Center at 1418 Madison Street (Petitioner: Avery & Pryor Construction LLC). See, Village Staff Memo dated January 9, 2024 and Memo dated January 3, 2024 from Village Attorney (See, Ordinance listed below under the Omnibus Portion of the Agenda).
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12.C. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.D. Status Report regarding: Ordinance Declaring Conflict with the Cook County Paid Leave Ordinance. See, Memo dated January 5, 2024 from Village Attorney (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13. Trustee Committee Reports:
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13.A. Community Policing & Public Safety Committee: No Report
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13.B. Engagement & Communications Committee: No Report.
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13.C. Fiscal Accountability & Government Transparency Committee:
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13.D. Infrastructure & Sustainability Committee:
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee: No Report
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14. Omnibus Agenda Items:
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14.A. Motion to Approve the Monthly Financial Report in the amount of $1,858,659.73.
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14.B. Motion to Approve the Warrant List #200545 dated December 31, 2023, in the amount of $2,557,032.26.
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14.C. Motion to Approve Estimate dated December 12, 2023 from Gino’s Heating & Plumbing, Inc. of Brookfield, Illinois for 2024 Emergency Sewer Repair Projects in the Amount of $53,840.00 with a Bid Waiver.
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14.D. ORDINANCE APPROVING A 90-DAY EXTENSION OF A SPECIAL USE PERMIT TO COMPLETE CONSTRUCTION OF AND COMMENCE OPERATIONS OF A DAYCARE CENTER AT 1418 MADISON STREET (Petitioner: Avery & Pryor Construction LLC).
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14.E. ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF MAYWOOD (Village Personal Property and Equipment).
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14.F. ORDINANCE AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS IN LIEU OF SOLICITATION OF COMPETITIVE PROPOSALS, AND AUTHORIZING THE APPROVAL AND EXECUTION OF DEMOLITION CONTRACT PROPOSAL WITH LOW BIDDER SPIRIT WRECKING & EXCAVATION, INC. OF CHICAGO, ILLINOIS TO DEMOLISH ABANDONED, DILAPIDATED AND UNSAFE STRUCTURES AT THE 98 LEGION STREET PROPERTY, THE 1510 MADISON STREET PROPERTY, THE 1500 SOUTH 1ST AVENUE PROPERTY AND THE 1201 SOUTH 5TH AVENUE PROPERTY LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE DEMOLITION WORK.
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14.G. AN ORDINANCE DECLARING A CONFLICT WITH THE COOK COUNTY PAID LEAVE ORDINANCE WITH RESPECT TO PAID LEAVE REQUIREMENTS FOR VILLAGE EMPLOYEES
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14.H. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF THE RESIGNATION AND SEVERANCE AGREEMENT AND RELEASE OF ALL CLAIMS FOR MONIKA JONES, AND AUTHORIZING THE PAYMENT OF SEVERANCE FUNDS (MONIKA JONES).
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14.I. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A SUBRECIPIENT AGREEMENT FOR AMERICAN RESCUE PLAN ACT (“ARPA”) – STATE AND LOCAL FISCAL RECOVERY FUNDS (ASSISTANCE LISTING NUMBER 21.027) TO BE ENTERED INTO BETWEEN THE COUNTY OF COOK AND THE VILLAGE OF MAYWOOD TO ALLOCATE TO THE VILLAGE OF MAYWOOD $500,000.00 OF ARPA FUNDS FOR THE CONSTRUCTION OF THE SOUTH MAYWOOD DRIVE IMPROVEMENTS PROJECT (WEST VILLAGE LIMITS TO 19TH AVENUE) AND FOR THE APPROPRIATION AND EXPENDITURE OF SUCH FUNDS TO PAY FOR THE CONSTRUCTION OF THE PROJECT.
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14.J. RESOLUTION APPROVING THE AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PROFESSIONAL ENGINEERING SERVICES FOR THE 2024 SOUTH MAYWOOD DRIVE IMPROVEMENTS PROJECT (WEST VILLAGE LIMITS TO 19TH AVENUE) IN MAYWOOD, ILLINOIS, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS, TO PAY FOR THE PRELIMINARY AND DESIGN ENGINEERING SERVICES AND CONSTRUCTION ENGINEERING SERVICES RELATED TO THE PROJECT.
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14.K. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A GRANT AGREEMENT (FISCAL YEAR 2024: AGREEMENT NO. 24-421020) BETWEEN THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND THE VILLAGE OF MAYWOOD FOR VILLAGE PARTICIPATION IN THE REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM (REBUILD DOWNTOWNS & MAIN STREETS) (Project: Downtown Streetscape Improvements Within 5th Avenue and Lake Street Business Corridors Along 5th Avenue from Chicago Avenue to the Eisenhower Expressway, and Lake Street from 1st Avenue to 9th Avenue and Certain Land Acquisition and Village Hall Improvements) (Grant Amount: $2,252,000.00).
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15. New Business: None
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16. Old Business:
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17. Board of Trustees Comments/Information
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18. Closed Meeting Session
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19. Adjournment
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