December 5, 2023 at 7:00 PM - COMBINED COMMITEE OF THE WHOLE MEETING/SPECIAL BOARD MEETING
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for the Committee of the Whole and the Village Special Board Meetings of the Board of Trustees on Tuesday, November 7, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Reports:
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8.A. Financial Report in the amount of $1,721,334.31.
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8.B. Warrant List #200544 dated November 30, 2023, in the amount of $1,030,697.70.
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9. Village President's Report
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9.A. Status Report regarding: 2023 Real Estate Tax Levy Approval Process and Adoption Schedule for 2023 Tax Levy, 2023/2024 Budget Amendment Process and 2024/2025 Annual Budget Process.
a. KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2023 REAL ESTATE TAX LEVY AND 2024/2025 OPERATING BUDGET, dated October 4, 2023.
b. See, Village Staff Memo (Finance Director Lanya Satchell) dated October 20, 2023 regarding 2023 Real Estate Tax Levy.
c. AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2023 REAL ESTATE TAX LEVY. d. Certificate of Publication of Notice of the Tax Levy Public Hearing. e. ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 202223 TAX LEVY, with Certification of Compliance with Truth in Taxation Law |
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9.B. Status Report regarding: Approval of Regular Meeting Schedule of the Combined Committee of the Whole / Village Board Meetings of the President and Board of Trustees for Calendar Year 2024. See, Memo dated November 29, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda
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9.C. Status Report regarding: Approval of Ordinance Authorizing Creation And Issuance Of A Class “N” (Bar And Grill) for Legends Grill, LLC d/b/a Legends Grill, at 9 North 5th Avenue, Maywood, Illinois. See, Memo dated November 29, 2023 from Village Attorney (Ordinance listed below under the Omnibus Portion of the Agenda
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9.D. Status Report regarding: Approval of Ordinance Amending Chapter 116 (Tobacco) Of Title XI (Business Regulations) Of The Maywood Village Code To Increase The Minimum Age Of Sale, Purchase And Possession Of Vaping Products To 21 Years Of Age. See, Village Attorney Memo dated November 29, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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10. PUBLIC HEARING
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10.A. CALL TO ORDER.
2. ROLL CALL.
3. ACKNOWLEDGEMENT OF THE PUBLICATION OF THE PUBLIC HEARING NOTICE IN A LOCAL NEWSPAPER. 4. PRESENTATION ON THE 2023 REAL ESTATE TAX LEVY BY THE VILLAGE MANAGER AND THE FINANCE DIRECTOR. A. DISCUSSION OF AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2023 TAX LEVY. 5. QUESTIONS AND COMMENTS BY BOARD MEMBERS. 6. QUESTIONS BY THE PUBLIC AND PUBLIC COMMENT. 7. FINAL QUESTIONS AND COMMENTS BY BOARD MEMBERS. 8. MOTION TO PLACE “AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2023 TAX LEVY” ON THE DECEMBER 5, 2023 VILLAGE BOARD MEETING AGENDA FOR FINAL ACTION AND APPROVAL. 9. MOTION TO CLOSE THE PUBLIC HEARING |
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11. Public Comments:
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12. Village Manager's Report:
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12.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads
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12.B. Status Report regarding: Approval of Updated Exhibit A To Employee Leasing Agreement For Interim Village Manager With GOVTEMPSUSA, LLC For An Extended Three-Month Term (December 30, 2023 To March 29, 2024), With Option For Bi-Weekly Term Extensions Through May 3, 2024 (James Krischke). See, Memo dated November 29, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda
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12.C. Status Report regarding: Approval of Memorandum of Understanding (MOU) With Participating Regional Fire Departments And Fire Protection Districts Relative To The Multiple Fire Department Joint Application For Purchase Of New Portable Radios. See, Memo dated November 29, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda
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12.D. Status Report regarding: Approval of Resolution Granting a Temporary Waiver from Residency Policy to Maywood Police Officer Willie Giddens Pursuant to Section 9.4 (Residency Requirement) of the Collective Bargaining Agreement with Metropolitan Alliance of Police for Patrol Officers and Section 30.06 (New Officers and Employees, Residency In Village) of the Maywood Village Code. See, Confidential Memo dated November 29, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda
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13. Village Attorney Report:
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13.A. Status Report regarding: Ordinance Authorizing Amending Chapter 72 (Stopping, Standing And Parking) Of Title VII (Traffic Code) To Add A New Subsection 72.25(D) Prohibited Parking) To The Maywood Code Of Ordinances To Prohibit Parking On Unimproved Or Unapproved Surfaces In Residential Areas. See, Village Attorney Memo dated November 29, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13.B. Status Report regarding: Ordinance Approving an Application from Clear Channel Outdoor, LLC for an East-Facing Electronic Billboard Sign at 1637 South 18th Avenue, Maywood, Illinois (Northeast Corner Of The Intersection Of Harrison Street And 18th Avenue). See, Village Attorney Memo dated November 29, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13.C. Status Report regarding: An Ordinance Amending Various Sections of Chapter 51 (Water And Sewer Service), Title V (Public Works) of the Maywood Village Code relative to Requirements for Water and Sewer Line Replacements, including but not limited to Lead Service Line Replacements, and Compliance with Land and Water Pollution Requirements and other Legal Requirements relative to Certain Sewer and/or Water Line Installations. See, Village Attorney Memo dated November 29, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13.D. Status Report regarding: An Ordinance Approving a Property Sales Contract with the U.S. Department of Housing and Urban Development for the Purchase by the Village of Property Located at 1600 South 1st Avenue. See, Village Attorney Memo dated November 30, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13.E. Status Report regarding: An Ordinance Amending Title XI (Business Regulations), Chapter 110 (Business Licenses), Section 110.13 (Fees) Relative to Live Entertainment Licenses and Fees. See, Village Attorney Memo dated November 30, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda
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13.F. Status Report regarding: Approval of Resolution Authorizing The Submittal Of An Application For Funding Of Roadway Improvements Through The Surface Transportation Program (Local 2028 - 2029 Federal Fiscal Years) (Project Boundaries: 9th Avenue from Madison Street to St. Charles Road; Madison Street from 21st Avenue to 1st Avenue; and Washington Boulevard from 9th Avenue to 1st Avenue); and Proposed Village President Letter to West Central Municipal Conference (WCMC) - North Central Council of Mayors (Cannata) Regarding the Village’s Commitment to Fund the Following Projects: 9th Avenue – Main Street to Chicago Avenue (Joint Project with Village of Melrose Park); 19th Avenue – Madison Street to Oak Street; 5th Avenue from Harrison Street to Quincy Street; and 5th Avenue from Roosevelt Road to Bataan Drive. See, Village Engineer Memo dated November 27, 2023 and Village Attorney Memo dated November 29, 2023. (See, Resolution listed below under the Omnibus Portion of the Agenda
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13.G. Status Report regarding: Approval of Ordinance Authorizing and Approving An Updated Employee Handbook to Authorize and Implement Certain Paid Leave Benefits Required for Village Employees. See, Memo dated November 29, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda
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13.H. Status Report regarding: Intergovernmental Agreement with Maywood Park District for the Conveyance Of Certain Village-Owned Park Property, Equipment And Facilities
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14. Trustee Committee Reports:
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14.A. Community Policing & Public Safety Committee: No Report
b. Engagement & Communications Committee: No Report. c. Fiscal Accountability & Government Transparency Committee: Update on Completion and Delivery to Village by Village Auditor Baker Tilly of: i. Fiscal Year 2021 Comprehensive Financial Audit Report.
d. Infrastructure & Sustainability Committee: No Report.ii. Fiscal Year 2021 Audit for Madison Street – Fifth Avenue TIF District. iii. Fiscal Year 2021 Audit for Roosevelt Road TIF District. iv. Fiscal Year 2021 Audit for St. Charles Road TIF District. e. Ordinance & Policy Committee: No Report. f. Planning & Development Committee: No Report |
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15. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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16. Omnibus Agenda Items:
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16.A. Motion to Approve the Monthly Financial Report in the amount of $1,721,334.31.
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16.B. Motion to Approve the Warrant List #200544 dated November 30, 2023, in the amount of $1,030,697.70.
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16.C. Motion to Approve Village President Letter to West Central Municipal Conference (WCMC) - North Central Council of Mayors (Cannata) regarding the Village’s Commitment to Fund the Following Projects: 9th Avenue – Main Street to Chicago Avenue (Joint Project with Village of Melrose Park); 19th Avenue – Madison Street to Oak Street; 5th Avenue from Harrison Street to Quincy Street; and 5th Avenue from Roosevelt Road to Bataan Drive
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16.D. ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2023 TAX LEVY
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16.E. ORDINANCE AMENDING CHAPTER 116 (TOBACCO) OF TITLE XI (BUSINESS REGULATIONS) OF THE MAYWOOD VILLAGE CODE TO INCREASE THE MINIMUM AGE OF SALE, PURCHASE AND POSSESSION OF VAPING PRODUCTS TO 21 YEARS OF AGE
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16.F. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “N” (BAR AND GRILL) LIQUOR LICENSE FOR LEGENDS GRILL, LLC D/B/A LEGENDS GRILL, AT 9 NORTH 5TH AVENUE, MAYWOOD, ILLINOIS
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16.G. ORDINANCE AMENDING CHAPTER 72 (STOPPING, STANDING AND PARKING) OF TITLE VII (TRAFFIC CODE) OF THE MAYWOOD VILLAGE CODE TO ADD A NEW SUBSECTION 72.25(D) PROHIBITED PARKING) TO THE MAYWOOD CODE OF ORDINANCES TO PROHIBIT PARKING ON UNIMPROVED OR UNAPPROVED SURFACES IN RESIDENTIAL AREAS
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16.H. ORDINANCE AUTHORIZING AND APPROVING AN UPDATED EMPLOYEE HANDBOOK TO AUTHORIZE AND IMPLEMENT CERTAIN PAID LEAVE BENEFITS REQUIRED FOR VILLAGE EMPLOYEES
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16.I. ORDINANCE APPROVING AN APPLICATION FROM CLEAR CHANNEL OUTDOOR, LLC FOR AN EAST-FACING ELECTRONIC BILLBOARD SIGN AT 1637 SOUTH 18TH AVENUE, MAYWOOD, ILLINOIS (NORTHEAST CORNER OF THE INTERSECTION OF HARRISON STREET AND 18TH AVENUE
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16.J. AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 51 (WATER AND SEWER SERVICE), TITLE V (PUBLIC WORKS) OF THE MAYWOOD VILLAGE CODE RELATIVE TO REQUIREMENTS FOR WATER AND SEWER LINE REPLACEMENTS, INCLUDING BUT NOT LIMITED TO LEAD SERVICE LINE REPLACEMENTS, AND COMPLIANCE WITH LAND AND WATER POLLUTION REQUIREMENTS AND OTHER LEGAL REQUIREMENTS RELATIVE TO CERTAIN SEWER AND/OR WATER LINE INSTALLATIONS
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16.K. AN ORDINANCE RATIFYING AND APPROVING A PROPERTY SALES CONTRACT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE PURCHASE BY THE VILLAGE OF PROPERTY LOCATED AT 1600 SOUTH 1ST AVENUE AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/FIFTH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE
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16.L. AN ORDINANCE AMENDING TITLE XI (BUSINESS REGULATIONS), CHAPTER 110 (BUSINESS LICENSES), SECTION 110.13 (FEES) RELATIVE TO LIVE ENTERTAINMENT LICENSES AND FEES
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16.M. RESOLUTION APPROVING THE REGULAR MEETING SCHEDULE OF THE COMBINED COMMITTEE OF THE WHOLE / VILLAGE BOARD MEETINGS OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD FOR CALENDAR YEAR 2024
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16.N. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH PARTICIPATING REGIONAL FIRE DEPARTMENTS AND FIRE PROTECTION DISTRICTS RELATIVE TO THE MULTIPLE FIRE DEPARTMENT JOINT APPLICATION FOR PURCHASE OF NEW PORTABLE RADIOS
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16.O. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN UPDATED EXHIBIT A TO EMPLOYEE LEASING AGREEMENT FOR INTERIM VILLAGE MANAGER WITH GOVTEMPSUSA, LLC FOR AN EXTENDED THREE-MONTH TERM (DECEMBER 30, 2023 TO MARCH 29, 2024), WITH OPTION FOR BI-WEEKLY TERM EXTENSIONS THROUGH MAY 3, 2024 (James Krischke), with a copy of the Updated Exhibit A to the Agreement attached to the Resolution as Exhibit “1”.
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16.P. RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR FUNDING OF ROADWAY IMPROVEMENTS THROUGH THE SURFACE TRANSPORTATION PROGRAM (Local 2028 - 2029 Federal Fiscal Years) (Project Boundaries: 9th Avenue from Madison Street to St. Charles Road; Madison Street from 21st Avenue to 1st Avenue; and Washington Boulevard from 9th Avenue to 1st Avenue
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16.Q. RESOLUTION APPROVING THE SETTLEMENT AGREEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE TRUJILLO V. MAYWOOD LITIGATION (Cook County Circuit Court Case No. 21-L-000333
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16.R. RESOLUTION AUTHORIZING AND APPROVING A TEMPORARY WAIVER OF RESIDENCY REQUIREMENT UNDER SECTION 30.06 (NEW OFFICERS AND EMPLOYEES, RESIDENCY IN VILLAGE) OF THE MAYWOOD VILLAGE CODE FOR MAYWOOD POLICE OFFICER WILLIE GIDDENS
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17. New Business Agenda Items: None
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18. Old Business Agenda Items: None
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19. Board of Trustee Comments:
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20. Closed Meeting Session
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21. Adjournment
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