October 10, 2023 at 7:00 PM - Combined Committee of the Whole and Special Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for the Committee of the Whole and the Village Special Board Meetings of the Board of Trustees on Tuesday, September 12, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Reports:
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8.A. Financial Analysis for the month ending July 2023.
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8.B. Financial Report in the amount of $577,210.98
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8.C. Warrant List #200542 dated October 5, 2023 in the amount of $1,995,523.23
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9. Village President's Report
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9.A. Status Report regarding: 2023 Real Estate Tax Levy Approval Process and Adoption Schedule for 2023 Tax Levy, 2023/2024 Budget Amendment Process and 2024/2025 Annual Budget Process. See, Village Attorney Memo dated October 4, 2023 from Village Attorney and copies of:
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9.A.1) KTJ Memorandum - TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2023 REAL ESTATE TAX LEVY AND 2024/2025 OPERATING BUDGET, dated October 4, 2023
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9.A.2) RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2023
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9.A.3) NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2023
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9.A.4) AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2023 REAL ESTATE TAX LEVY
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9.A.5) ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 202223 TAX LEVY, with Certification of Compliance with Truth in Taxation Law
(No action to be taken on these documents at the October 10, 2023 COW/Special Village Board Meeting). |
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9.B. Status Report regarding: Approval of amendments to the Maywood Liquor Control Ordinance (Chapter 117 (Alcoholic Beverages) of Title XI (Business Regulations) of the Maywood Village Code) to Add a new Class Q (Fulfillment Center Alcoholic Liquor Package Sales And Delivery License) Liquor License to allow the Kroger Fulfillment Center located within the Village to take orders online, and then make home deliveries of alcoholic liquor and other products as allowed under the State Liquor Control Act of 1935. See, Village Attorney Memo dated October 4, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).
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10. Public Comments:
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11. PUBLIC HEARING
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11.A. Petitioner: CLEAR CHANNEL OUTDOOR, LLC
Property Address: 1637 South 18th Avenue, Maywood, Illinois 60153. The proposed location of the billboard on the property is the northeast corner of the intersection of Harrison Street and 18th Avenue. PIN: 15-15-126-026. Approval Sought: ORDINANCE APPROVING AN APPLICATION FROM CLEAR CHANNEL OUTDOOR, LLC FOR AN EAST-FACING ELECTRONIC BILLBOARD SIGN AT 1637 SOUTH 18TH AVENUE, MAYWOOD, ILLINOIS (NORTHEAST CORNER OF THE INTERSECTION OF HARRISON STREET AND 18TH AVENUE) 1. CALL TO ORDER
2. ROLL CALL 3. PUBLIC HEARING • Presentation by Applicant (Clear Channel Outdoor, LLC)
• Comments by Village Staff
• Questions by Village Board Members
• Questions and Public Comment by the Public
• Final Statement by Applicant
• Discussion and Recommendation by Village Board Members
4. ADJOURNMENT
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12. Village Manager's Report:
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12.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads
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12.B. Status Report regarding: Motion to Approve Estimate dated September 7, 2023 from Lino’s Remodeling of Chicago, Illinois in the Amount of $12,000.00 to Complete Ceiling Repairs to Garage Truck Bays No. 3 and No. 4 at Maywood Fire Station No. 1 at 700 St. Charles Road with a Bid Waiver (Five Contractors Inspected the Job Site and Only Two Competitive Quotes were Received).
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12.C. Status Report regarding: Ratify of Three Invoices of Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the total amount $44,044.06 for September 2023 Emergency Water Main Repairs (Invoice No. 11333 dated September 16, 2023: $12,093.83; Invoice No. 11334 dated September 17, 2023: $28,407.90; and Invoice No. 11335 dated September 18, 2023: $15,472.33) with a Bid Waiver. See, Acting Village Manager Memo dated October 10, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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12.D. Status Report regarding: Approval of Proposal dated August 14, 2023 for Purchase of New Ambulance (Fire Department Recommendation: 2022 E350 Engine Wheeled Coach Unit from Emergency Vehicles Plus of Holland, Michigan at a cost of $239,224.00 with a Bid Waiver. See, Acting Village Manager Memo dated October 10, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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12.E. Status Report regarding: Approval of Updated version of Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago (“MWRDGC”) for the 2023 Green Infrastructure Alley Improvements Project, as requested by the MWRDGC. See, Memo dated October 4, 2023 from Klein, Thorpe and Jenkins, Ltd. (Resolution listed below under the Omnibus Portion of the Agenda).
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12.F. Status Report regarding: Approval of Fifth Addendum to Professional Services Agreement with American Traffic Solutions, LLC d/b/a Verra Mobility authorizing a five-year term extension (January 1, 2023 through December 31, 2027 or five years from the installation date of a new “Camera System” as defined in the Agreement) of the current Agreement for the continuation of redlight camera services at certain intersections within the Village’s jurisdiction. See, Village Attorney Memo dated October 4, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).
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12.G. Status Report regarding: Approval of new Collective Bargaining Agreement for the employment of Part-time Police Officers who are members of Teamsters Local Union No. 700 (Term: May 1, 2023 Through April 30, 2027). See, Memo dated October 4, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).
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12.H. Status Report regarding: Approval of an Ordinance for Change Order No. 4 to Master Services Agreement, Addendum To Agreement, Installment Payment Agreement And Statement Of Work with Impact Networking, LLC for Purchase and Installation of Additional IT Equipment for 200 South 5th Avenue Building for IT System Integration (Change Order Price: $7,221.37).
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12.I. Status Report regarding: Approval of Independent Contactor AGREEMENT FOR CERTIFIED, RESPONSIBLE WATER OPERATOR IN CHARGE SERVICES TO ASSIST THE PUBLIC WORKS AND WATER DEPARTMENT (Independent Contractor: Paul Dowd) to comply with IEPA Water System Requirements relating to Certified Responsible Water Operators. See, Acting Village Manager Memo dated September 28, 2023 and Village Attorney Memo dated October 4, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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12.J. Status Report regarding: Approval of Illinois Housing Development Authority’s Strong Communities Program Grant (Round 2) in an amount not to exceed $464,000 for use within the Village to preserve affordable housing efforts by assisting with the rehabilitation and/or demolition of abandoned properties. See, Village Attorney Memo dated October 4, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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12.K. Status Report regarding: Approval of Intergovernmental Agreement for Multi-Jurisdictional Drug, Gang and West Suburban Special Response Team. See, Village Memo dated September 28, 2023 from Acting Police Chief and Village Attorney Memo dated October 4, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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12.L. Status Report regarding: Approval of Brycer / The Compliance Engine Program Letter Agreement for Tracking of Fire Inspections, Testing and Maintenance of Fire Detection and Suppression Systems. See, Village Memo dated September 29, 2023 from Fire Chief and Village Attorney Memo dated October 4, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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13. Village Attorney Report:
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13.A. Status Report regarding: Approval of a Cook County Class 6(b) Real Estate Tax Incentive Designation for A.V.W. Equipment Co., Inc. for the Property located at 136 South 8th Avenue (PIN 15-11-145-048-0000). See, Memo dated October 4, 2023 from Klein, Thorpe and Jenkins, Ltd. (Resolution listed below under the Omnibus Portion of the Agenda).
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13.B. Status Report regarding: Approval of a Final Plat of Subdivision (Consolidation for National Cycle Property) and Dedication of new portion of Wilcox Street from 19th Avenue to 21st Avenue). See Village Attorney Memo dated October 4, 2023. (See, Resolution listed below under the Omnibus Portion of the Agenda).
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13.C. Status Report regarding: Withdrawal Of All Funds From And Close Out Of Chicago Title Insurance Company Escrow Number 2 (Escrow Account Number 201454330) For The Expenditure Of St. Charles Road Tax Increment Financing Redevelopment Project Area Funds For Payment Of Illinois Department Of Transportation Invoice No. 125405 In The Amount Of $353,024.47 To Pay The Village’s Share To Complete The Maywood Train Station Project, And Approving The Close Out Of The St. Charles Road Tax Increment Financing Redevelopment Project Area Fund and Declaring No Surplus TIF Funds Available For Transfer To The Cook County Treasurer For Redistribution Among The Taxing Bodies. (Escrow Number 2 For Village Train Station Project). See, Village Attorney Memo dated October 4, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).
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13.D. Status Report regarding: Approval of a Donation Agreement for Property Located at 1916–1920 Madison Street (Fese). See Village Attorney Memo dated October 4, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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14. Trustee Committee Reports:
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14.A. Community Policing & Public Safety Committee: No Report
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14.B. Engagement & Communications Committee: No Report.
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14.C. Fiscal Accountability & Government Transparency Committee: Update on Completion and Delivery to Village by Village Auditor Baker Tilly of:
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14.D. Infrastructure & Sustainability Committee: No Report
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14.E. Ordinance & Policy Committee: No Report
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14.F. Planning & Development Committee: No Report
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15. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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16. Omnibus Agenda Items:
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16.A. Motion to Approve the Monthly Financial Report in the amount of $577,210.98
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16.B. Motion to Approve the Warrant List #200542 dated October 5, 2023 in the amount of $1,995,523.23
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16.C. Motion to Ratify Three Invoices of Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the total amount $44,044.06 for September 2023 Emergency Water Main Repairs (Invoice No. 11333 dated September 16, 2023: $12,093.83; Invoice No. 11334 dated September 17, 2023: $28,407.90; and Invoice No. 11335 dated September 18, 2023: $15,472.33) with a Bid Waiver.
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16.D. Motion to Approve Estimate dated September 7, 2023 from Lino’s Remodeling of Chicago, Illinois in the Amount of $12,000.00 to Complete Ceiling Repairs to Garage Truck Bays No. 3 and No. 4 at Maywood Fire Station No. 1 at 700 St. Charles Road with a Bid Waiver
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16.E. Motion to Approve Proposal dated August 14, 2023 for Purchase of New Ambulance (Fire Department Recommendation: 2022 E350 Engine Wheeled Coach Unit from Emergency Vehicles Plus of Holland, Michigan at a cost of $239,224.00 with a Bid Waiver
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16.F. ORDINANCE AUTHORIZING THE WITHDRAWAL OF ALL FUNDS FROM AND CLOSE OUT OF CHICAGO TITLE INSURANCE COMPANY ESCROW NUMBER 2 (ESCROW ACCOUNT NUMBER 201454330) FOR THE EXPENDITURE OF ST. CHARLES ROAD TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUNDS FOR VARIOUS ELIGIBLE TIF IMPROVEMENT PROJECTS APPROVED UNDER ORDINANCE NO. CO-2013-47, INCLUDING PAYMENT OF ILLINOIS DEPARTMENT OF TRANSPORTATION INVOICE NO. 125405 IN THE AMOUNT OF $353,024.47, FOR THE VILLAGE’S SHARE TO COMPLETE THE MAYWOOD TRAIN STATION PROJECT, AND APPROVING THE CLOSE OUT OF THE ST. CHARLES ROAD TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUND AND DECLARING THAT NO SURPLUS FUNDS ARE AVAILABLE FOR TRANSFER TO THE COOK COUNTY TREASURER FOR REDISTRIBUTION AMONG THE TAXING BODIES (ESCROW NUMBER 2 FOR VILLAGE TRAIN STATION PROJECT)
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16.G. RESOLUTION APPROVING A DONATION AGREEMENT FOR PROPERTY LOCATED AT 1916-1920 MADISON STREET (FESE).
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16.H. ORDINANCE AMENDING CERTAIN PROVISIONS OF CHAPTER 117 (ALCOHOLIC BEVERAGES) OF TITLE XI (BUSINESS REGULATIONS) OF THE LIQUOR CONTROL ORDINANCE OF THE MAYWOOD VILLAGE CODE TO ADD A NEW CLASS Q (FULFILLMENT CENTER ALCOHOLIC LIQUOR PACKAGE SALES AND DELIVERY LICENSE) LIQUOR LICENSE FOR THE SALE AND DELIVERY OF ALCOHOL BY FULLFILLMENT CENTERS
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16.I. A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION (NATIONAL CYCLE CONSOLIDATION), AND A DEDICATION OF PUBLIC RIGHT OF WAY (WILCOX STREET, FROM 19TH TO 21ST AVENUE)
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16.J. ORDINANCE APPROVING AN APPLICATION FROM CLEAR CHANNEL OUTDOOR, LLC FOR AN EAST-FACING ELECTRONIC BILLBOARD SIGN AT 1637 SOUTH 18TH AVENUE, MAYWOOD, ILLINOIS (NORTHEAST CORNER OF THE INTERSECTION OF HARRISON STREET AND 18TH AVENUE)
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16.K. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE OF THE GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS IN MAYWOOD, ILLINOIS (COST SHARING FOR 2023 GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT)
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16.L. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF RESIGNATION AND SEVERANCE AGREEMENT AND RELEASE OF ALL CLAIMS FOR JOHN WEST
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16.M. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND TEAMSTERS LOCAL UNION NO. 700 AFFILIATED WITH THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS (TERM: MAY 1, 2023 THROUGH APRIL 30, 2027).
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16.N. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A FIFTH AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND AMERICAN TRAFFIC SOLUTIONS, LLC, NOW KNOWN AS VERRA MOBILITY CORP., RELATIVE TO FIVE YEAR TERM EXTENSION FOR THE CONTINUATION OF AN AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM AT CERTAIN INTERSECTIONS WITHIN THE VILLAGE (Term: January 1, 2023 to December 31, 2027)
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16.O. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF CHANGE ORDER NO. 4 TO MASTER SERVICES AGREEMENT, ADDENDUM TO AGREEMENT, INSTALLMENT PAYMENT AGREEMENT AND STATEMENT OF WORK WITH IMPACT NETWORKING, LLC FOR PURCHASE OF IT EQUIPMENT (Purchase and Installation of IT Equipment for the 200 South 5th Avenue Building for IT System Integration; Change Order Price $7,221.37).
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16.P. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT FOR CERTIFIED, RESPONSIBLE WATER OPERATOR IN CHARGE SERVICES TO ASSIST THE PUBLIC WORKS AND WATER DEPARTMENT (Independent Contractor: Paul Dowd)
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16.Q. RESOLUTION AUTHORIZING AND APPROVING THE ACCEPTANCE OF A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY’S STRONG COMMUNITIES PROGRAM (ROUND 2)
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16.R. RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 6b PROPERTY TAX RATE INCENTIVE DESIGNATION FOR THE REAL PROPERTY COMMONLY KNOWN AS 136 SOUTH 8TH AVENUE, MAYWOOD, ILLINOIS AND IDENTIFIED AS PROPERTY INDEX NUMBER: 15-11-145-048-0000 (A.V.W. EQUIPMENT CO., INC.)
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16.S. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT CONCERNING THE SHARING OF POLICE SERVICES, PERSONNEL, EQUIPMENT AND RESOURCES THROUGH A MULTI-JURISDICTIONAL DRUG, GANG AND WEST SUBURBAN SPECIAL RESPONSE TEAM
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16.T. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A LETTER AGREEMENT AND ITS TERMS AND CONDITIONS EXHIBIT FOR VILLAGE IMPLEMENTATION OF THE BRYCER / THE COMPLIANCE ENGINE PROGRAM FOR TRACKING OF FIRE INSPECTIONS, TESTING AND MAINTENANCE OF FIRE DETECTION AND SUPPRESSION SYSTEMS
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17. New Business Agenda Items: None
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18. Old Business Agenda Items: None
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19. Board of Trustee Comments:
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20. For Discussion Only Items:
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21. Closed Meeting Session
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21.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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21.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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21.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).
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21.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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21.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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22. Adjournment
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