June 20, 2023 at 7:00 PM - Combined Committee of the Whole and Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for the Committee of the Whole and the Village Special Board Meetings of the Board of Trustees on Tuesday, May 16 and Tuesday, May 30, 2023.

6. Oaths, Reports, Proclamations, Announcements and Appointments

6.A. Recognition of police personnel - Officer Donna Lewis and Lieutenant Eric Dent for completion of Northwestern School of Police Staff and Command.  Deputy Chief Yancy

7. COMMITTEE OF THE WHOLE AGENDA ITEMS:

8. Finance Management Reports:

8.A. Financial Report in the amount of $1,799,440.44.

9. Village President's Report

9.A. National League of Cities

9.A.1) NLC Good Jobs, Great Cities
 

9.A.2) Rail Safety Act 2023

9.A.3) US Department of Education; Raise the Bar, Engage Every Youth Summit

9.A.4) NLC Local Infrastructure Hub - Drinking Water

9.B. Career & Life Readiness Initiative Summer Session

9.C. US Conference of Mayor's Recap

9.C.1) Mayor's Alliance to End Childhood Hunger - Health, Hunger, and Nutrition Task Force

9.C.2) Campaign for Tobacco-Free Kids-Flavored Vape Products

9.D. Temporary Liquor License for July 7th Grand Opening Approval - Legend's Grille (9 N 5th Ave)

9.E. Status Report regarding: Payment of $25,000.00 from Village Recreational Tax Fund to the Maywood Park District for Village Contribution to Staffing, Security and Operational Costs of Park District Pool Program for 2023 Pool Season at Proviso East Pool. (Motion listed below under the Omnibus Portion of the Agenda).

10. Public Comments:

11. Village Manager's Report:

11.A. Monthly Reports by Village Manager and Department Heads 

11.B. Status Report regarding: Purchase of a new S740 Bobcat vehicle from Atlas Bobcat of Elk Grove Village, Illinois in an amount of $59,807.00 (adjusted to account for trade-in value and purchase of extra equipment) per Quotation dated May 5, 2023 with a waiver of the competitive bidding process. See, Village Staff Memo dated May 5, 2023 from Director of Public Works. (Motion listed below under the Omnibus Portion of the Agenda).

11.C. Status Report regarding: Purchase of an Envirosight Bluetooth Sewer Camera for the New Vactor Truck (Model 2100i) from Standard Equipment Company of Elmhurst, Illinois in an amount of $12,000.00 per Invoice dated May 31, 2023 with a waiver of the competitive bidding process. See, Village Staff Memo dated June 13, 2023 from Village Manager. (Motion listed below under the Omnibus Portion of the Agenda).

11.D. Status Report regarding: Purchase and installation of six (6) sets of emergency lights for six (6) Code Enforcement Department vehicles from ABC Automotive Electronics of Forest Park, Illinois per Quote dated May 15, 2023 for an amount not to exceed $9,000.00. See, Village Staff Memo dated June 6, 2023 from Village Manager. (Motion listed below under the Omnibus Portion of the Agenda).

11.E. Status Report regarding: Purchase of two (2) Police Department Vehicles (2023 Ford Police Interceptor Utility AWD Vehicles) from Piemonte Fleet of Melrose Park, Illinois per Quote dated May 29, 2023 for an amount equal to $84,160.00 with Bid Waiver (Ford Government Pricing Concession). See, Village Staff Memo dated June 9, 2023 from Acting Police Chief. (Motion listed below under the Omnibus Portion of the Agenda).

11.F. Status Report regarding: Demolition Contract Proposal for 1323 South 5th Avenue Property from Spirit Wrecking & Excavation, Inc. of Chicago, Illinois dated June 7, 2023 in an amount equal to $55,000.00 with Bid Waiver based on solicitation of competitive proposals. Use of See, Village Staff Memo dated May 20, 2023 from Director of Building & Code. (Ordinance listed below under the Omnibus Portion of the Agenda).

11.G. Status Report regarding: Lease Agreement with Konica Minolta Business Solutions U.S.A., Inc. for Business Process Management Improvement Project (60 Month Term; $1,267.85 Fee per Month; 3 New Color Photocopiers with E-Fax Capability, Data Security and Protection Features and Maintenance Services Included) With Bid Waiver. See, Village Staff Memo dated June 13, 2023 from Village Manager. (Resolution listed below under the Omnibus Portion of the Agenda).

11.H. Status Report regarding: Application for ANLAP Sale / ROW Vacation of Village Parkway / Right-of-Way Parcel Adjacent to 158 South 19th Avenue Property. See, Village Staff Memo dated June 20, 2023 from Director of Community Development. (Resolution listed below under the Omnibus Portion of the Agenda).

11.I. Status Report regarding: Zoning Code Updates and Business Regulation Updates Responding to Moratorium (Salon, Barber And Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops And Fast Food). See, Plan Commission / Zoning Board of Appeals Recommendation No. 23-003 dated May 9, 2023, Proposed E Overlay District Map and Proposed Entertainment District Overlay District Map Recommended by Plan Commission / Zoning Board of Appeals and Village Staff Memo dated May 16, 2023.

11.J. Status Report regarding: Application for TIF Matching Grant Business Improvement Program Grant from Covenant Health Ambulance Service Inc. for the Redevelopment of 1311 South 5th Avenue Property to establish a new location for an office and dispatch center for the nonemergency ambulance service (Requested Funds: Up to $25,000.00 of reimbursement of eligible improvements). See, Village Staff Memo dated June 9, 2023 from Director of Community Development. (Ordinance listed below under the Omnibus Portion of the Agenda).

11.K. Status Report regarding: Ratification of the Facility Use Agreement with the Maywood Public Library District. See Village Staff Memo dated June 20, 2023 from Village Manager. (Motion to ratify the approval and execution of the Facility Use Agreement with the Maywood Public Library District is listed under Omnibus.)

11.L. Status Report regarding: 3-Month Agreement with ADT for a mobile security camera. See ADT letter dated June 14, 2023 and ADT Commercial Proposal and Sales Agreement. (Motion to ratify the approval and execution of the Commercial Proposal and Sales Agreement with ADT is listed under Omnibus.)

12. Village Attorney Report:  

12.A. Status Report Regarding: An Ordinance Amending Title IX (General Regulations), Chapter 99 (Towing Of Vehicles), Section 99.26 (Aggravated Fleeing And Eluding A Peace Officer; Impoundment) of the Maywood Village Code to Impose an Administrative Penalty for Violations. See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).

12.B. Status Report regarding: First Amendment and Satisfaction of Redevelopment Agreement for 1000 South 19th Avenue with 1900 Maywood LLC (Developer) and BP Pecos, LLC (Owner). See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (Resolution listed below under the Omnibus Portion of the Agenda).

12.C. Status Report regarding: Real Estate Purchase and Sale Agreement for 315 West Roosevelt Road with Neville Reid, not individually but solely in his capacity as the bankruptcy trustee for LLC 1 07CH12487. See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).

12.D. Status Report regarding: Request for Class "C" Liquor License (Temporary Special Event Liquor License For Non-Village Owned Property) by Applicant Legends Grill for the “Grand Opening Celebration” Special Event to be held at the 9 North 5th Avenue Property (Special Event Date: July 7, 2023). See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).

12.E. Status Report regarding: Updated Schedules for Formation of Four (4) New TIF Districts. See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (For Information Only).

12.F. Status Report regarding: Park Land Conveyances to Park District. See, Memo dated June 14, 2023 from Klein, Thorpe and Jenkins, Ltd. (For Information Only).

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee:   No Report

13.B. Engagement & Communications Committee: No Report.  

13.C. Fiscal Accountability & Government Transparency Committee.  No Report

13.D. Infrastructure & Sustainability Committee: No Report

13.E. Ordinance & Policy Committee:  No Report

13.F. Planning & Development Committee:  No Report

14. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $1,799,440.44.

15.B. Motion to Approve the Warrant List #200538 dated June 16, 2023 in the amount of $3,641,382.77.

15.C. Motion to Approve purchase of a new S740 Bobcat vehicle from Atlas Bobcat of Elk Grove Village, Illinois in an amount of $59,807.00 (adjusted to account for trade-in value and purchase of extra equipment) per Quotation dated May 5, 2023 with a waiver of the competitive bidding process. See, Village Staff Memo dated May 5, 2023 from Director of Public Works.

15.D. Motion to Approve the Purchase of an Envirosight Bluetooth Sewer Camera for the New Vactor Truck (Model 2100i) from Standard Equipment Company of Elmhurst, Illinois in an amount of $12,000.00 per Invoice dated May 31, 2023 with a waiver of the competitive bidding process

15.E. Motion to Approve Purchase and installation of six (6) sets of emergency lights for six (6) Code Enforcement Department vehicles from ABC Automotive Electronics of Forest Park, Illinois per Quote dated May 15, 2023 for an amount not to exceed $9,000.00.

15.F. Motion to Approve Purchase of two (2) Police Department Vehicles (2023 Ford Police Interceptor Utility AWD Vehicles) from Piemonte Fleet of Melrose Park, Illinois per Quote dated May 29, 2023 for an amount equal to $84,160.00 with a waiver of the competitive bidding process in lieu of purchasing under the Ford Government Pricing Concession Program

15.G. Motion to Approve Payment of $25,000.00 from Village Recreational Tax Fund to the Maywood Park District for Village Contribution to Staffing, Security and Operational Costs of Park District Pool Program for 2023 Pool Season at Proviso East Pool.

15.H. Motion to Ratify the Approval and Execution of the Facility Use Agreement with the Maywood Public Library District.

15.I. Motion to Authorize the Approve and Execution of the 3-Month Agreement with ADT for a mobile security camera per the ADT Commercial Proposal and Sales Agreement dated June 14, 2023.

15.J. Motion to Direct Village Staff and Village Attorney to Prepare the Necessary Documents for Approval at a Future Village Board Meeting: Application for ANLAP Sale / ROW Vacation of Village Parkway / Right-of-Way Parcel Adjacent to 158 South 19th Avenue Property.

15.K. RESOLUTION AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS AND APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. FOR BUSINESS PROCESS MANAGEMENT IMPROVEMENT PROJECT (60 MONTH TERM; $1,267.85 FEE PER MONTH; 3 NEW COLOR PHOTOCOPIERS WITH E-FAX CAPABILITY, DATA SECURITY AND PROTECTION FEATURES AND MAINTENANCE SERVICES INCLUDED

15.L. RESOLUTION APPROVING A FIRST AMENDMENT AND SATISFACTION OF THE REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND 1900 MAYWOOD LLC (DEVELOPER) AND BP PECOS, LLC (OWNER) FOR THE SALE AND REDEVELOPMENT OF REAL PROPERTY COMMONLY KNOWN AS 1000 SOUTH 19th AVENUE

15.M. ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE TIF MATCHING BUSINESS IMPROVEMENT PROGRAM GRANT FOR COVENANT HEALTH AMBULANCE SERVICE INC. FOR BUILDING REHABILITATION AND PARKING LOT IMPROVEMENTS AT 1311 SOUTH 5TH AVENUE PROPERTY LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION

15.N. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A REAL ESTATE PURCHASE AND SALE AGREEMENT BETWEEN NEVILLE REID, AS BANKRUPTCY TRUSTEE FOR LLC 1 07CH12487, AND THE VILLAGE OF MAYWOOD FOR THE PURCHASE BY THE VILLAGE OF THE 315 WEST ROOSEVELT ROAD LOCATED WITHIN THE ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE REAL ESTATE AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE

15.O. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "C" LIQUOR LICENSE (TEMPORARY SPECIAL EVENT LIQUOR LICENSE FOR NON-VILLAGE OWNED PROPERTY) TO APPLICANT LEGENDS GRILL FOR THE “GRAND OPENING CELEBRATION” SPECIAL EVENT TO BE HELD AT THE 9 NORTH 5TH AVENUE PROPERTY (Special Event Date: July 7, 2023

15.P. ORDINANCE AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS IN LIEU OF SOLICITATION OF COMPETITIVE PROPOSALS AND AUTHORIZING THE APPROVAL AND EXECUTION OF DEMOLITION CONTRACT PROPSAL WITH LOW PROPOSAL, WRECKING & EXCAVATION, INC. OF CHICAGO, ILLINOIS TO DEMOLISH AN ABANDONED, DILAPIDATED, UNSAFE STRUCTURE AT 1323 SOUTH 5TH AVENUE PROPERTY LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE DEMOLITION WORK

15.Q. ORDINANCE AMENDING TITLE IX (GENERAL REGULATIONS), CHAPTER 99 (TOWING OF VEHICLES), SECTION 99.26 (AGGRAVATED FLEEING AND ELUDING A PEACE OFFICER; IMPOUNDMENT) OF THE MAYWOOD VILLAGE CODE TO IMPOSE AN ADMINISTRATIVE PENALTY FOR VIOLATION

16. New Business:  None

16.A. Consideration of and Motion to Approve Village President Appointments to Trustee Committees*:

1. Community Policing & Public Safety Committee
2. Engagement & Communications Committee
3. Fiscal Accountability & Government Transparency Committee
4. Infrastructure & Sustainability Committee
5. Ordinance & Policy Committee
6. Planning & Development Committee

17. Old Business: 

17.A. ORDINANCE AMENDING THE MAYWOOD ZONING ORDINANCE AND OFFICIAL ZONING MAP OF THE VILLAGE RELATIVE TO THE LOCATION, DEVELOPMENT, INSTALLATION, CONSTRUCTION, LICENSING AND OPERATION OF BARBER SHOPS, HAIR SALONS, NAIL SHOPS, LIVE MUSIC PERMITS, POP-UP RETAIL STORES, SPECIAL EVENT SPACES, TOBACCO SHOPS AND FAST-FOOD RESTAURANTS, THE CREATION OF AN ENTERAINMENT OVERLAY DISTRICT, AND TO MAKE VARIOUS OTHER CHANGES.

17.B. AN ORDINANCE AMENDING VARIOUS SECTIONS OF TITLE XI (BUSINESS REGULATIONS) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE LICENSING AND REGULATION OF VARIOUS USES AND ACTIVITIES, INCLUDING LIVE ENTERTAINMENT, TOBACCO SHOPS, SMOKING LOUNGES, BANQUET HALLS/SPECIAL EVENT SPACES, BYOB REGULATION, AND SALES OF ALCOHOLIC LIQUOR AND TOBACCO.

18. Board of Trustee Comments:  

19. For Discussion Only Items:  

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11)).

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)). 

20.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

21. Adjournment