May 16, 2023 at 7:00 PM - Combined Committee of the Whole and Special Village Board Meeting
Agenda |
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for the Public Hearing, Committee of the Whole and the Village Special Board Meeting of the Board of Trustees on Tuesday, April 18, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Reports:
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8.A. Financial Report in the amount of $3,128,196.09.
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8.B. Warrant List #200537 dated May 11, 2023 in the amount of $2,765,596.74.
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9. Village President's Report
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9.A. Maywood Park District Updates (Omnibus)
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9.B. Green Town Summit - C4 Cross Community Climate Collaborative
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9.C. National League of Cities Grant - Youth Excel Fellowship
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9.D. Summer Community Calendar
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9.E. Committees & Commissions Updates
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9.F. National League of Cities Grant - City Inclusive Entrepreneurship (CIE) (Omnibus)
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9.G. Operation Uplift Juneteenth & Street Designation Events (Omnibus)
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9.H. Illinois Municipal League Civility Pledge (Omnibus Agenda)
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9.I. Maywood Fest & Community Celebrations (Omnibus)
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9.J. Subcontract Agreement with Alternative Schools Network for the "ASN Engage Out-of-School Time" Program (Omnibus)
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10. Public Comments:
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11. Village Manager's Report:
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11.A. Monthly Reports by Village Manager and Department Heads
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11.B. Status Report regarding: Amendments to the Village Insurance Policies (Adjustment of Excess Liability Coverage, Adjustment to Property and Inland Marine Policy and Additional Coverage for Village-Owned Equipment) [Net Premium Savings: $24,174.00]. See cover memo dated May 16, 2023 from Village Manager. (Motion listed below under the Omnibus Portion of the Agenda).
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11.C. Status Report regarding: Purchase of Forty (40) New Firefighter Helmets from W.S. Darley Company for $13,600.00 based on solicitation of competitive proposals with a waiver of the competitive bidding process. See cover memo dated May 16, 2023 from Village Manager and Village Staff Memo dated April 20, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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11.D. Status Report regarding: Purchase of a Ford F550 Arbor Box Truck from Curie Motors of Frankfort, Illinois in an amount of $122,872.00 with a waiver of the competitive bidding process and a Finance Proposal from KS State Bank dated May 2, 2023 [Three Year Repayment Term; Annual Payment of $43,467.83; Interest Rate: 6.260%]. See cover memo dated May 16, 2023 from Village Manager and Village Staff Memo dated May 1, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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11.E. Status Report regarding: Purchase of a Two Ton Asphalt Hot Box from Mid-West Paving Equipment, Inc. of Glen Ellyn, Illinois in the amount of $34,553.00 with a waiver of the competitive bidding process. See cover memo dated May 16, 2023 from Village Manager and Village Staff Memo dated May 1, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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11.F. Status Report regarding: Ratify purchase of a New Vactor Truck (Model 2100i) from Standard Equipment Company of Elmhurst, Illinois in an amount of $568,940.00 with a waiver of the competitive bidding process with a new Finance Proposal from KS State Bank dated April 25, 2023 for the Purchase of the Vactor Truck [Five-Year Repayment Term; Annual Payments of $125,573.96; Interest Rate of 5.760%]. See cover memo dated May 16, 2023 from Village Manager. (Motion listed below under the Omnibus Portion of the Agenda).
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11.G. Status Report regarding: Cost Sharing Intergovernmental Agreement with the Village of Melrose Park for the 9th Avenue Resurfacing Project, with a cover memo dated May 16, 2023 from Village Manager (Resolution listed below under the Omnibus Portion of the Agenda).
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11.H. Status Report regarding: Agreement with CGI Communications, Inc. d/b/a CGI Digital for Production of Certain Community Showcase Video Programs. See, cover memo dated May 16, 2023 from Village Manager (Resolution listed below under the Omnibus Portion of the Agenda).
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11.I. Status Report regarding: Zoning Code Updates and Business Regulation Updates Responding to Moratorium (Salon, Barber and Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops and Fast Food). See Plan Commission / Board of Zoning Appeals Recommendation No. 23-003 dated May 9, 2023 and Village Staff Memo dated May 16, 2023.
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11.I.1) Presentation by Camiros of proposed Zoning Code Updates Responding to Moratorium (Salon, Bar and Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops and Fast Food).
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11.J. Status Report regarding: Adoption of New Building Code Regulations (2018 International Building Code). See, Village Staff Memo dated May 5, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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11.K. Status Report regarding: Employer / Worksite Agreement with Black Men United (BMU) Agreement for DHS Youth Work Program. See cover memo dated May 16, 2023 from Village Manager.
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11.L. Status Report regarding: Proposal of Benjamin Historic Certifications, LLC to prepare a Maywood Historic District Nomination to assist with recognition of a Village Historic District and to facilitate National, State and Local Register and Landmark Designations of certain properties located outside and within the Madison Street / Fifth Avenue Tax Increment Financing District. (Fee: $28,000.00). See cover memo dated May 16, 2023 from Village Manager and cover memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd.
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11.M. Status Report regarding: Redevelopment Proposal by Yours Café & Bistro LLC for the 1115 South 5th Avenue Property and Request for Economic Incentives (Reimbursement of Eligible Project Costs up to $25,000.00 per Maywood Matching Grant Business Improvement Program; Cook County Class 7(a) Real Estate Tax Incentive; and Enterprise Zone Incentives for building material costs). See, Village Staff Memo dated May 16, 2023.
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12. Village Attorney Report:
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12.A. Status Report regarding: Letter of Intent from Sale Price of 615 South 5th Avenue (Grocery Store Site). See, Letter of Intent, Ordinance and Confidential Cover Memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Authorization Resolution listed below under the Omnibus Portion of the Agenda).
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12.B. Status Report regarding: Vacation of a Portion of Lexington Avenue Right-of-Way for the Improvement and Maintenance of Parking Spaces by West 40 Intermediate Service Center. See, Ordinance and Cover Memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Resolution listed below under the Omnibus Portion of the Agenda).
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12.C. Status Report regarding: Ordinance Amending Section 33.16 (Maywood Fire Department Foreign Fire Insurance Tax Fund Association) of Chapter 33 (Fire Department) of Title III (Administration) to Comply with Amendments to the Foreign Fire Insurance License Fee Act. See cover memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).
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12.D. Status Report regarding: Economic Incentive and Tax Increment Allocation Financing Development Agreement with 1700-1704 S 1st, LLC (Vequity) for Redevelopment of 1700 to 1718 South 1st Avenue Properties for Land Acquisition, Building Rehabilitation, and Parking Lot Improvements at 1700 to 1718 South 1st Avenue Properties for Single Tenant Retail / Restaurant Use with Drive-Thru Facility. See, Ordinance, Agreement, Village Staff Memo dated April 11, 2023 and Cover Memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance and Agreement listed below under the Omnibus Portion of the Agenda).
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12.E. Status Report regarding: Filing a proof of claim on behalf of the Village prior to the May 31, 2023 deadline in the Endo International PLC (Pharmaceutical Company) Chapter 11 Bankruptcy Case (U.S. Bankruptcy Court for the Southern District of New York; Case No. 22-22549). See, Email dated May 2, 2023 from Attorney Theo Benjamin of the Edelson Law Firm (Village Special Class Action Counsel for Opioid Litigation) and Confidential Cover Memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Motion listed below under the Omnibus Portion of the Agenda).
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12.F. Status Report regarding: IPMG Third Party Administrator Agreement for May 1, 2023 to May 1, 2024. See cover memo dated May 10, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).
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13. Trustee Committee Reports:
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13.A. Community Policing & Public Safety Committee: No Report
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13.B. Engagement & Communications Committee: No Report.
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13.C. Fiscal Accountability & Government Transparency Committee. No Report
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13.D. Infrastructure & Sustainability Committee: No Report
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee: No Report
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14. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the monthly financial report in the amount of $3,128,196.09.
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15.B. Motion to Approve the Warrant List #200537 dated May11,2023 in the amount of $2,765,596.74.
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15.C. Motion to Approve Certain Amendments to the Village Insurance Policies (Adjustment of Excess Liability Coverage, Adjustment to Property and Inland Marine Policy and Additional Coverage for Village-Owned Equipment), which will result in a net insurance premium savings to the Village of $24,174.00. |
15.D. Motion to Approve Quotation dated July 5, 2022 from W.S. Darley Company of Itasca, Illinois for the Purchase of Forty (40) New Firefighter Helmets in the amount of $13,600.00 based on solicitation of competitive proposals with a waiver of the competitive bidding process. |
15.E. Motion to Approve the Purchase of a Ford F550 Arbor Box Truck from Curie Motors of Frankfort, Illinois in an amount of $122,872.00 with a waiver of the competitive bidding process and Approval of a Finance Proposal from KS State Bank dated May 2, 2023 for the Purchase of the Ford F550 Arbor Box Truck with a Three-Year Repayment Term, an Annual Payment of $43,467.83 and an Interest Rate of 6.260%. |
15.F. Motion to Approve an Estimate dated April 28, 2023 for the Purchase of a Two Ton Asphalt Hot Box from Mid-West Paving Equipment, Inc. of Glen Ellyn, Illinois in the amount of $34,553.00 with a waiver of the competitive bidding process. |
15.G. Motion for Approval to Ratify purchase of a New Vactor Truck (Model 2100i) from Standard Equipment Company of Elmhurst, Illinois in an amount of $568,940.00 with a waiver of the competitive bidding process with a new Finance Proposal from KS State Bank dated April 25, 2023 for the Purchase of the Vactor Truck [Five-Year Repayment Term; Annual Payments of $125,573.96; Interest Rate of 5.760%]. See cover memo dated May 16, 2023 from Village Manager. (Motion listed below under the Omnibus Portion of the Agenda). |
15.H. Motion to Ratify Employer / Worksite Agreement with Black Men United (BMU) of Chicago, Illinois for DHS Youth Work Program. |
15.I. Motion to Accept Village Staff’s Recommendation to Enact Certain Code Amendments to the Maywood Village Code Adopting Portions of the 2018 International Code Council – Building Regulations and Authorize and Direct Village Staff and the Village Attorney to Prepare a Code Amendment Ordinance Enacting the Code Amendments. |
15.J. Motion to Authorize and Direct the Edelson Law Firm to complete and submit, on behalf of the Village of Maywood, a Proof of Claim form in the Endo International PLC (Pharmaceutical Company) Chapter 11 Bankruptcy Case (U.S. Bankruptcy Court for the Southern District of New York; Case No. 22-22549). |
15.K. Motion to Authorize and Direct Village Staff and Village Attorney to Prepare a Code Amendment Ordinance with Zoning Code Updates and Business Regulation Updates Responding to Moratorium (Salon, Barber and Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops nd Fast Food) in conformance with the Plan Commission / Board of Zoning Appeals Recommendation No. 23-003 dated May 9, 2023, subject to Village Board Input. |
15.L. Motion to Authorize and Direct Village Attorney to Prepare (a) a Resolution Supporting the Issuance of a Cook County Class 7(a) Real Estate Tax Incentive, (b) a Resolution Approving Enterprise Zone Incentives Relative to Building Material Costs, and (c) an Ordinance Approving Reimbursement of Eligible Project Costs up to $25,000.00 per Maywood Matching Grant Business Improvement Program for the Redevelopment of the 1115 South 5th Avenue Property by Yours Café & Bistro LLC. |
15.M. ORDINANCE VACATING A 20.00 FOOT WIDE BY 337.00 FOOT LONG PORTION OF THE 4TH AVENUE RIGHT-OF-WAY TO CREATE APPROXIMATELY 23 PARKING SPACES TO BE OWNED AND MAINTAINED BY THE WEST 40 INTERMEDIATE SERVICE CENTER (415 Lexington Street, Maywood, Illinois).
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15.N. ORDINANCE AMENDING SECTION 33.16 (MAYWOOD FIRE DEPARTMENT FOREIGN FIRE INSURANCE TAX FUND ASSOCIATION) OF CHAPTER 33 (FIRE DEPARTMENT) OF TITLE III (ADMINISTRATION) TO COMPLY WITH AMENDMENTS TO THE FOREIGN FIRE INSURANCE LICENSE FEE ACT. |
15.O. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A NON-BINDING LETTER OF INTENT WITH DEVELOPER JOSEPH’S FRESH MARKETS, LLC TO NEGOTIATE AND PREPARE AN ECONOMIC INCENTIVE AND TAX INCREMENT ALLOCATION FINANCING DEVELOPMENT AGREEMENT FOR THE SALE AND REDEVELOPMENT OF THE 615 SOUTH 5TH AVENUE PROPERTY FOR THE OPERATION OF A GROCERY STORE LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF A PORTION OF MADISON STREET / FIFTH AVENUE TIF DISTRICT FUNDS TO PAY FOR VILLAGE-INCURRED TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE LETTER OF INTENT |
15.P. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF AN ECONOMIC INCENTIVE AND TAX INCREMENT ALLOCATION FINANCING DEVELOPMENT AGREEMENT WITH DEVELOPER 1700-1704 S 1ST AVE LLC (VEQUITY) FOR THE REDEVELOPMENT OF 1700 TO 1718 SOUTH 1ST AVENUE PROPERTIES LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT AND FOR THE APPROPRIATION AND EXPENDITURE OF A PORTION OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PROJECT (Project: Building Rehabilitation, Land Acquisition and Parking Lot Improvements at 1700 to 1718 South 1st Avenue Properties for Single Tenant Retail / Restaurant Use with Drive-Thru Facility).
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15.Q. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL OF BENJAMIN HISTORIC CERTIFICATIONS, LLC FOR THE PREPARATION OF A MAYWOOD HISTORIC DISTRICT NOMINATION TO ASSIST WITH RECOGNITION OF A VILLAGE HISTORIC DISTRICT AND TO FACILITATE NATIONAL, STATE AND LOCAL REGISTER AND LANDMARK DESIGNATIONS OF CERTAIN PROPERTIES LOCATED OUTSIDE AND WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF GENERAL CORPORATE FUNDS AND MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PROJECT.
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15.R. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A COST SHARING INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MELROSE PARK AND THE VILLAGE OF MAYWOOD FOR THE 9TH AVENUE RESURFACING PROJECT. |
15.S. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CGI COMMUNICATIONS, INC. D/B/A CGI DIGITAL RELATIVE TO THE PRODUCTION OF CERTAIN COMMUNITY SHOWCASE VIDEO PROGRAMS.
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15.T. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A THIRD-PARTY ADMINISTRATOR AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND INSURANCE PROGRAM MANAGERS GROUP CLAIMS MANAGEMENT SERVICES, LLC. RELATIVE TO THE GENERAL LIABILITY (PROPERTY AND CASUALTY) PROGRAM AND WORKERS' COMPENSATION PROGRAM (TERM: MAY 1, 2023 TO MAY 1, 2024).
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15.U. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A SUBCONTRACT AGREEMENT WITH ALTERNATIVE SCHOOLS NETWORK RELATIVE TO THE OPERATION OF ASN ENGAGE OUT-OF-SCHOOL TIME PROGRAM.
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15.V. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A FULL AND FINAL SETTLEMENT AND RELEASE AGREEMENT BY AND BETWEEN BILLY GENE MOLDEN, JR. AND THE VILLAGE OF MAYWOOD.
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15.W. Motion for Approval of expenditures for Maywood Fest and Community Events as shown and as budgeted with ratification by the Village Board, if applicable.
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15.X. Motion for Approval of grant payment for National League of Cities - City Inclusive Entrepreneurship (CIE) to InfoMaple in the amount of $12,490 and George Educational Services in the amount of $2,510.
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15.Y. Motion for Approval of Juneteeth, Northica Stone Street Designation collaboration with Operation Upllift (not to exceed $5,000).
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15.Y.1) Motion for Approval of Eugene "Gene" Moore Street Designation collaboration with Operation Uplift (not to exceed $3,000).
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15.Z. Motion for Approval of park expenditures of the remaining contractual commitment (net of $200,000) towards the matching of grant funds for new park purchasing and installation services at Lexington Park, Bataan Park, Stannard Park, and Tot Lot Park with ratification by the Village Board.
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15.AA. Motion for Approval of Illinois Municipal League Civility Pledge
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16. New Business: None
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17. Old Business: None
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18. Board of Trustee Comments:
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19. For Discussion Only Items:
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).
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20.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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