October 4, 2022 at 7:00 PM - Committee of the Whole Meeting/Special Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, September 20, 2022.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Report(s):
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8.A. Financial Analysis for the month ending August 31, 2022
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8.B. Financial Report in the amount of $808,173.62.
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8.C. Warrant List #200530 dated September 29, 2022 in the amount of $584,504.78.
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9. Village President Report:
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9.A. Discussion and Consideration for Maywood-West Cook Exploring (Community Policing Youth Federal Grant Award).
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9.B. Discussion and Consideration for National Unity Day (October 19th).
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10. Public Comments:
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11. Village Manager's Report:
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11.A. Monthly report by Village Manager (attached).
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12. Village Attorney Report: None
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13. Trustee Committee Report:
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13.A. Community Policing & Public Safety Commitee: No Report
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13.B. Engagement & Communications Committee. No Report
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13.C. Fiscal Accountability & Government Transparency Committee. No Report
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13.D. Infrastructure & Sustainability Committee:
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13.D.1) Recommendation regarding: ComEd Energy Efficiency Program Application (Electric Light Fixture and Bulb Replacement Program for Maywood Police Department Facilities, Public Works Facilities, and the 200 South 5th Avenue Building and Gymnasium) (Participation is at no cost to the Village) ↵
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13.D.2) Recommendation regarding: Agreement with Hudson Energy for a secured rate agreement for the Electricity and Natural Gas Committee. (Omnibus)
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13.D.3) Recommendation regarding: Maywood Public Works Department Proposal dated September 14, 2022 for the purchase of a pre-treatment / pre-wet system from Chicago Salt Company at a total cost of $36,191.10 (bid waiver required).
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13.E. Ordinance & Policy Committee:
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13.E.1) Recommendation to create an Ordinance to establish Cigar, Hookah, and Cannabis Commission.
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13.F. Planning & Development Committee:
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13.F.1) Updates for two projects:
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14. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the Monthly Financial Report in the amount of $808,173.62.
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15.B. Motion to Approve the Warrant List #200530 dated September 29, 2022 in the amount of $584,504.78.
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15.C. Motion to Ratify Approval and Execution of ComEd Energy Efficiency Program Application (Electric Light Fixture and Bulb Replacement Program for Maywood Police Department Facilities, Public Works Facilities, and the 200 South 5th Avenue Building and Gymnasium) (Participation is at no cost to the Village).
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15.D. Motion to Waive the Bidding Process in Lieu of Solicitation of Competitive Proposals and Approval of Maywood Public Works Department Proposal dated September 14, 2022 for the purchase of a pre-treatment / pre-wet system from Chicago Salt Company at a total cost of $36,191.10.
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15.E. RESOLUTION AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS AND APPROVING AND AUTHORIZING ACTING VILLAGE MANAGER JAMES KRISCHKE TO EXECUTE A COMMODITY MASTER AGREEMENT, RIDER AND TRANSACTION CONFIRMATION WITH HUDSON ENERGY SERVICES, LLC TO LOCK IN AN ELECTRIC RATE FOR THE VILLAGE OF MAYWOOD, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.
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15.F. RESOLUTION AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS AND APPROVING AND AUTHORIZING ACTING VILLAGE MANAGER JAMES KRISCHKE TO EXECUTE A COMMODITY MASTER AGREEMENT, RIDER AND TRANSACTION CONFIRMATION WITH HUDSON ENERGY SERVICES, LLC TO LOCK IN A NATURAL GAS RATE FOR THE VILLAGE OF MAYWOOD, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16. New Business: None
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17. Old Business: None
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18. Board of Trustee Comments: None
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19. For Discussion Only Items: None
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).
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20.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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