August 3, 2021 at 7:00 PM - COMBINED COMMITTEE OF THE WHOLE MEETING & SPECIAL VILLAGE BOARD MEETING

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE TO THE FLAG 

4. INVOCATION

5. PUBLIC COMMENT:

6. FINANCE MANAGEMENT REPORT(S):

6.A. Presentation by Lanya Satchell, Director of Finance pursuant to the Village of Maywood Financial Report for Month Ending June 30, 2021.

7. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

8. VILLAGE MANAGER REPORT AGENDA ITEM(S):

8.A. Status Report regarding: Memorandum dated July 22, 2021 from Village Engineer regarding Status of Flood Relief Funding and Stormwater Improvements Projects with Cook County and Metropolitan Water Reclamation District of Greater Chicago and related Exhibit 1 - Storm Sewer Concept Plan (revision date 7.22.2021) from Village Engineer.

8.B. Discussion Only:   Regarding IFF's Project Proposal/Presentation pertaining to the Development of 20-Units of new housing and one mix-use building in the Village of Maywood.  

8.C. Consideration for Mr. Phillip DeGeratto of Buddy Bear Car Wash to make presentation regarding intent to establish a new Buddy Bear Car Wash location at 1215 S. 1st Ave. in Maywood, Illinois.

9. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

9.A. Status Report regarding:  Selection of August 2021 date, time and location for Training Session for Newly Elected and Appointed Village Officials (Discussion Only - No attachment)

9.B. Status Report regarding:  Amendments to Maywood Board of Fire and Police Commissioners Rules and Regulations to Adopt and Implement an Entry Level Police Officer Lateral Hire Program (Discussion Only - Attachment to be handed out at meeting)

10. NEW BUSINESS (DISCUSSION AND RECOMMENDATION ONLY):

10.A. Discussion and recommendation of:  Amendment to Regular Meeting Schedule of the President and Board of Trustees for the 2021 Calendar Year and Approval of the Regular Meeting Schedule of The Committee Of The Whole of the President and Board of Trustees for the 2021 Calendar Year.  Cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
   *  RESOLUTION APPROVING AN AMENDED REGULAR MEETING SCHEDULE OF
      THE PRESIDENT AND BOARD OF TRUSTEES FOR THE 2021 CALENDAR YEAR
      AND APPROVING THE MEETING SCHEDULE OF THE COMMITTEE OF THE
      WHOLE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD FOR
      CALENDAR YEAR 2021.

  *  NOTICE OF CHANGE TO THE REGULAR MEETING SCHEDULE OF THE
      PRESIDENT AND BOARD OF TRUSTEES FOR THE 2021 CALENDAR YEAR, AND
      NOTICE OF APPROVAL OF THE REGULAR MEETING SCHEDULE OF THE
      COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
      OF THE VILLAGE OF MAYWOOD FOR THE 2021 CALENDAR YEAR.
 

10.B. Discussion and recommendation of:  Renewal of Cable Television Franchise Agreement By and Between the Village of Maywood and Comcast of California/Colorado/Indiana/Michigan, LP; with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
  *  RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF THE CABLE
      TELEVISION FRANCHISE AGREEMENT BY AND BETWEEN THE VILLAGE OF
      MAYWOOD AND COMCAST OF CALIFORNIA/COLORADO/INDIANA/MICHIGAN, LP
 

10.C. Discussion and recommendation of:  AN ORDINANCE AUTHORIZING THE CREATION AND RATIFICATION OF THE ISSUANCE OF A CLASS "C" LIQUOR LICENSE (TEMPORARY SPECIAL EVENT LIQUOR LICENSE FOR NON-VILLAGE OWNED PROPERTY) TO APPLICANT MAYWOOD PARK DISTRICT FOR THE "2021 WINE DOWN WEDNESDAYS" SPECIAL EVENTS TO BE HELD AT THE 50 WEST MADISON STREET PROPERTY (Special Event Dates: July 14, 2021; July 28, 2021; August 11, 2021; and August 25, 2021), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.D. Discussion and recommendation of:  AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELL OR TRANSFER LIQUOR ON MUNICIPALLY-OWNED PROPERTY) TO APPLICANT VILLAGE OF MAYWOOD FOR THE 2021 MAYWOOD FEST TO BE HELD AT VETERANS PARK (Maywood Fest - September 10, 11 and 12, 2021), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.E. Discussion and recommendation of:  2021 Maywood Fest regarding Template - Entertainment and Music Performer and Special Event Production Agreement and Template - Entertainment and Music Performer Agreement, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.F. Discussion and recommendation of:  AN ORDINANCE AMENDING SECTION 130.20 (DISORDERLY CONDUCT) REGARDING PENALTIES FOR UNLAWFUL ADULT ENTERTAINMENT, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.G. Discussion and recommendation of:  Employment Agreements for Finance Director and Fire Chief, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
  *  A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN
      EMPLOYMENT AGREEMENT FOR THE POSITION OF FIRE CHIEF (CRAIG
      BRONAUGH), with a copy of the Employment Agreement attached as Exhibi t"A".

  *  A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN
      EMPLOYMENT AGREEMENT FOR THE POSITION OF FINANCE DIRECTOR
     (LANYA SATCHELL), with a copy of the Employment Agreement attached as Exhibit
     "A".

  *  NOTICE OF POSTING IN COMPLIANCE WITH SECTION 7.3 OF THE ILLINOIS
     OPEN MEETINGS ACT (5 ILCS 120/7.3) (Village Employees with Total Compensation
     Packages of $150,000+per year).
 

10.H. Discussion and recommendation of:  A RESOLUTION APPROVING THE APPOINTMENT OF VILLAGE PRESIDENT NATHANIEL GEORGE BOOKER AS THE COMBINED COMMUNITY PUBLIC MEMBER/PSAP REPRESENTATIVE TO SERVE ON THE IKE JOINT EMERGENCY TELEPHONE SYSTEM BOARD ("IKE JETSB") (Participating members:  Village of Broadview and the Village of Maywood) (Village of Maywood, Cook County, Illinois), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.I. Discussion and recommendation of:

  *  AN ORDINANCE AMENDING THE MAYWOOD VILLAGE CODE REGARDING
     VILLAGE BOARDS, COMMITTEES AND COMMISSIONS, with a cover memo from
     Klein, Thorpe and Jenkins, Ltd. dated July 29, 2021.

  *  AN ORDINANCE AMENDING ARTICLE IX (INVESTMENT AND FINANCIAL
     PERFORMANCE REPORTING) OF THE VILLAGE OF MAYWOOD'S FISCAL AND
     INVESTMENT POLICY TO RENAME THE FINANCE COMMITTEE TO THE FISCAL
     ACCOUNTABILITY & GOVERNMENT TRANSPARENCY COMMITTEE, with a cover
     memo from Klein, Thorpe and Jenkins, Ltd. dated July 29, 2021.
 

10.J. Discussion and recommendation of:  RESOLUTION DESIGNATING PROVISO COMMUNITY BANK AS PUBLIC DEPOSITORY AND AUTHORIZING THE DEPOSIT AND WITHDRAWAL OF VILLAGE MONIES AND DESIGNATING THE VILLAGE PRESIDENT, THE VILLAGE TREASURER AND THE VILLAGE CLERK AS AUTHORIZED SIGNATORIES AT PROVISO COMMUNITY BANK (Village of Maywood - Capital Projects Bank Account), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.K. Discussion and recommendation of:  AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE DEPARTMENTAL STRUCTURE OF THE VILLAGE, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.L. Discussion and recommendation of:  DECLARATION NO. 2021-1: DECLARATION OF A STATE OF EMERGENCY IN THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS (COVID-19 - AUGUST 3, 2021) (Disaster Declaration and Remote Meeting Rules), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 28, 2021.
 

10.M.   Discussion and recommendation of: RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY'S ABANDONED RESIDENTIAL PROPERTY MUNICIPAL RELIEF PROGRAM AND AUTHORIZING AND APPROVING THE EXECUTION OF THE GRANT AGREEMENT

  *  CERTIFICATION form per the Illinois Housing Development Authority ("IHDA")

  *  INCUMBENCY CERTIFICATE form per the IHDA
 

11. OLD BUSINESS (DISCUSSION AND RECOMMENDATION ONLY):

11.A. Discussion and recommendation of: Property and Building Management Agreement with Maywood Park District for 200 South 5th Avenue Building and 1100 South 11th Avenue Building, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated June 17, 2021.

11.B. Discussion and recommendation of: Proposed Operation of the Fred Hampton Pool by the Maywood Park District, with a cover memo from Klein, Thorpe and Jenkins Ltd. dated June 21, 2021.

11.C. Discussion and recommendation of: RESOLUTION APPROVING THE SALE AND REDEVELOPMENT OF REAL PROPERTY COMMONLY KNOWN AS 1002 SOUTH 6th AVENUE AND EXECUTION OF A REDEVELOPMENT AGREEMENT REGARDING SAME (Purchaser / Developer:  Access Health and Housing, LLC), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated June 21, 2021.

11.D. AN ORDINANCE AMENDING CHAPTER 72 (STOPPING, STANDING AND PARKING) OF TITLE VII (TRAFFIC CODE) AND SECTION 150.036 (CHRONIC PUBLIC NUISANCES), CHAPTER 150 (BUILDING REGULATIONS) OF TITLE 15 (LAND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO PROPERTY OWNER PARKING RESPONSIBILITY AND CHRONIC PUBLIC NUISANCES.

12. OTHER MATTERS:

13. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS (CONSIDERATION AND FINAL ACTION):

13.A. AN ORDINANCE AUTHORIZING THE CREATION AND RATIFICATION OF THE ISSUANCE OF A CLASS "C" LIQUOR LICENSE (TEMPORARY SPECIAL EVENT LIQUOR LICENSE FOR NON-VILLAGE OWNED PROPERTY) FOR MAYWOOD PARK DISTRICT LOCATED AT 50 WEST MADISON STREET (Special Event Dates: July 14, 2021; July 28, 2021; August 11, 2021; and August 28, 2021).
 

13.B. AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELL OR TRANSFER LIQUOR ON MUNICIPALLY-OWNED PROPERTY) (Maywood Fest - September 10 to 12, 2021)
 

13.C. MOTION TO WAIVE THE SPECIAL EVENT LIQUOR LICENSE APPLICATION FEE ($75.00), THE SPECIAL EVENT LICENSE FEE ($125.00 PER DAY; $375.00 TOTAL) AND THE BACKGROUND CHECK FOR THE VILLAGE OF MAYWOOD, APPLICANT FOR A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELL OR TRANSFER LIQUOR ON MUNICIPALLY-OWNED PROPERTY) FOR THE 2021 MAYWOOD FEST (SEPTEMBER 10, 11 AND 12, 2021).
 

13.D. Consideration to approve the APP Resolution for the Round 5 IDHA Abandon Property Grant to be passed before August 6, 2021.  The APP Resolution has to be processed by the Clerk's Office prior to the August 6, 2021 deadline.

14. FOR INFORMATION ONLY:

15. CLOSED MEETING ITEMS:

15.A. Pending Litigation (5 ILCS 120/2(c)(11)).

15.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

15.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).

15.D. Purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

16. ADJOURNMENT