November 3, 2021 at 7:00 PM - Committee of the Whole

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR COMMITTE OF THE WHOLE MEETING OF THE BOARD OF TRUSTEES, TUESDAY, OCTOBER 5, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Presentation by Lanya Satchell, Director of Finance pursuant to the Village of Maywood Financial Report for month-ending  September 30, 2021.

7.B. Discussion of Property Tax Levy Recommendation.

8. PUBLIC COMMENTS:

9. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

9.A. Status Report regarding:  Video presentation of Maywood Fest  

9.B. Photos and Presentation for New Businesses in Maywood. 

9.C. Semi-annual review of Liquor License holders.

9.D. Discussion and Consideration to draft Maywood Park District Management Agreement

9.E. Discussion regarding Tree Lighting Ceremony and Village Holiday decoration

10. VILLAGE MANAGER REPORT AGENDA ITEM(S):

10.A.  Leaf Season Report.

10.B. Renovations for the Multi-Purpose Building.

10.C. POLCO Quote Report.

10.D. Request for introduction of new Executive Assistant Lynda Solivan by Chief Willis.

10.E. 21st Avenue CDBG Roadway Improvement Agreement- Hancock Engineering. 

10.E.1) Hancock Engineering Memo

10.E.2) VOM and Hancock Engineering Agreement

10.F. Discussion Only:  of recommendations from the Community Development Department and Plan Commission of:

10.F.1) Request to replace fence at 1310 South 4th avenue

10.F.2) Proposed Preliminary Plat of Vacation - Alley

10.F.3) Plat of Survey of 1310 S 4th Ave. showing the proposed location of the fence.

10.F.4) Proposed concept plan for 1243 S. 5th Avenue

10.F.5) Plat of Survey for 1243 S. 5th Avenue

10.G. Discussion and consideration: Developer Presentation for Tax Reactivation Sale:  1000 S. 19th Avenue. (Attachment)  - Community Development

10.G.1) Developer Presentation for Tax Reactivation Sales at 1000 S 19th Avenue

10.H. ProChamps Proposal.

10.I. Janitorial Contract - Bid Waiver in Lieu of Solication of Competitive Proposals

10.J. Discussion and consideration of a replacement lighting cabinet on the southwest corner of 5th Avenue and Green.

11. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

11.A. Status of New Illinois Law: Vendor Information Reporting Requirements (35 ILCS 200/18-50.2)

11.B. Status of Turnover of Phase I Parks to Maywood Park District.

11.C. Status of 415 Roosevelt Road Tax Deed Project.

12. TRUSTEE COMMITTEE REPORTS:

12.A. Planning and Development

12.B. Fiscal Accountability and Government Transparency

12.C. Community Policing and Public Safety

12.D. Engagement and Communications

12.E. Infrastructure and Sustainability 

12.F. Ordinance and Policy

13. NEW BUSINESS ITEM(S): (DISCUSSION AND RECOMMENDATION ONLY) 

13.A. Discussion and recommendation of:  A Resolution Approving the Regular Meeting Schedules of the Committee of the Whole of the Board of Trustees and the Board of Trustees of the Village of Maywood for Calendar Year 2022, with a cover memo dated October 27, 2021 from Klein, Thorpe and Jenkins, Ltd

13.C. Discussion and recommendation of: Resolution Authorizing the Approval and Execution of a Professional Engineering Services Agreement with Edwin Hancock  Engineering Company for Phase II Design Engineering Services for the 19th Avenue Roadway Improvement Project (Madison Street to Oak Street), with a cover memo dated October 27, 2021 from Klein, Thorpe and Jenkins, Ltd

13.D. Discussion and recommendation of: Resolution Approving the Agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing Professional Engineering Services for the 21st Avenue Improvements Project (Harrison Street to Van Buren Street), and for the Appropriation and Expenditure of FY 2021 CDBG Program Funds and General Funds to pay for the Preliminary and Design Engineering Services and Construction Engineering Services related to the Project, with a cover memo dated October 27, 2021 from Klein, Thorpe and Jenkins, Ltd

13.E. Discussion and recommendation of:  Tentative Village of Maywood Fiscal Adoption Schedule for 2021 Real Estate Tax Levy.

13.E.1) Notice of Proposed Real Estate Tax Levy Public Hearing for the Village of Maywood for Year 2021.

13.E.2) Resolution determining the Estimated Village of Maywood Real Estate Tax Levy for Year 2021.

13.E.3) Ordinance of the Board of Trustees of the Village of Maywood, Cook County, Illinois providing for the Levy, Assessment and Collection of Taxes for the Year 2021 Tax Levy, with Certification of Compliance with Truth in Taxation Law.

13.E.4) Tentative Village of Maywood Fiscal Adoption Schedule for 2021 Real Estate Tax Levy and 2022/2023 Operating Budget dated September 1, 2021.

14. OLD BUSINESS ITEM(S): (DISCUSSION AND RECOMMENDATION ONLY)

14.A. Ordinance Amending Various Sections of Chapter 30 (Village Administration and Chapter 37 (Civil Emergencies) of Title 3 (Administration) of the Maywood Village Code to Create the Department of Homeland Security and Emergency Management in Place of the Village Emergency Services and Disaster Agency, with a cover memo dated October 27, 2021 from Klein, Thorpe and Jenkins, Ltd.

15. OTHER MATTERS

16. FOR DISCUSSION ONLY ITEM(S):

17. CLOSED MEETING SESSION:

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

17.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

17.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (5 ILCS 120/2(c)(5)).

17.D. Purchase of lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

18. ADJOURNMENT