July 13, 2021 at 7:00 PM - Regular Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL BOARD MEETINGS OF THE BOARD OF TRUSTEES, TUESDAY, JUNE 1, 2021; TUESDAY, JUNE 8, 2021 AND SPECIAL VILLAGE WORKSHOP MEETING MINUTES SATURDAY, JUNE 26, 2021. 

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Approval of the Village of Maywood Warrant List No. 200515 through July 8, 2021 in the amount of $2,569,758.97.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of July 8, 2021 in the amount of $59,646.92.

8. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

8.A. Discussion and consideration on implementing Committees. 

8.B. Discussion and consideration concerning Mayor's vehicle.

8.C. Discussion and consideration for Village of Maywood Fest - 2021.

9. PUBLIC COMMENT:

10. VILLAGE MANAGER REPORT AGENDA ITEM(S):

10.A. Discussion and consideration regarding MPD Proposal No. 09 recommending a citizen representative from the Village of Maywood serve a term of two (2) years as a Village citizen representative for the Eisenhower (IKE) 9-1-1 Emergency Communication Center.  Staff recommends Mayor Nathaniel George Booker to serve as the Village's representative.

10.B. Discussion and consideration regarding MPD Proposal No. 10 presented at the Village Board Workshop June 26, 2021 and Proposal No. 14 (same as Proposal No. 10) relating to establishing a Department of Homeland Security and Emergency Management agency. Proposal is submitted by staff to update the Emergency Services and Disaster Agency ordinance and replace it with an ordinance for an establishment of a Department of Homeland Security and Emergency Management.

10.C. Discussion and consideration regarding MPD Proposal No. 15 seeking an enhancement to Village Ordinance 130.20 (A), (11) which would hold nude and semi-nude entertainment establishments in violation of the Village "Disorderly Conduct" ordinance and create a fine of $3,000 per offense.

11. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

11.A. Memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021 regarding Village of Maywood Code Amendment Separating Community Development Department into the Community Development with a Director and Code Enforcement Department with a Director.

11.B. Memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021 regarding Food Truck Regulation Updates and "Food Truck Alley" Lot Located on East Side of 1st Avenue, Immediately South of Ohio Street and Other Village Lots.

12. OMNIBUS AGENDA ITEMS:

12.A. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of July 2021 in the amount of $6,300.00.

12.B. Approval of payment to Allied Waste Service for garbage service provided to the Village of Maywood for the month of May 2021 and Roll-off Services for the month of June 2021 in the amount of $174,730.68.

12.C. Approval of payment to Baker Tilly Virchow Krause, LLP for services provided to the Village of Maywood Finance Department in connection with the April 30, 2020 Financial Statement Audit in the amount of $15,336.00.

12.D. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums provided to Maywood employees for the months of June and July 2021 in the amount of $620,210.73.

12.E. Approval of payment to Bonnell Industries Inc. for a 4-ton Dump Hot Patch Trailer with diesel for the Public Works Department in the amount of $8,350.00.

12.F. Approval of payment to City of Chicago for water services provided to the Village of Maywood from April 20, 2021 to May 19, 2021 in the amount of $304,118.55.

12.G. Approval of payment to City Wide of Chicago for Janitorial Services provided for the Village of Maywood in the amount of $7,524.52.

12.H. Approval of payment to Fleet Services for retail fuel purchases for the Village of Maywood for the month of May 2021 in the amount of $18,068.94.

12.I. Approval of payment to H&H Electric for street light maintenance and repair for the Village of Maywood Public Works Department in the amount of $18,864.41.

12.J. ORDINANCE WITHDRAWING AND TERMINATING EXECUTIVE ORDER NO. 2021-01 REGARDING THE USE OF FACE COVERINGS IN THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS AND AMENDING SECTION 92.21(B) (PUBLIC NUISANCE AFFECTING HEALTH) OF CHAPTER 92 (HEALTH AND SANITATION; NUISANCES) OF THE VILLAGE CODE TO ENFORCE THE USE OF FACE COVERINGS DURING THE PENDENCY OF THE DISASTER PROCLAMATION IN THE STATE OF ILLINOIS, with cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021.

12.K. ORDINANCE AUTHORIZING CERTAIN EXPENDITURES FROM THE MADISON STREET / 5TH AVENUE TIF DISTRICT FUND, THE WATER AND GARBAGE FUND, AND THE GENERAL FUND TO PAY FOR THE MAYWOOD 2021 ALLEY AND ROADWAY IMPROVEMENTS PROJECT AND AWARD OF CONTRACT TO LOW BIDDER - TRIGGI CONSTRUCTION, INC. (Low Bid Contract Price: $2,072,926.00), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021.

12.L. RESOLUTION AUTHORIZING AND APPROVING THE EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS FOR OBTAINING AN EASEMENT NECESSARY FOR THE FIRST AVENUE WATER MAIN IMPROVEMENTS PROJECT IN MAYWOOD, ILLINOIS AT 1718 SOUTH 1ST AVENUE.

12.M. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF THE I-290 CORRIDOR STORM RELIEF PROJECT IN MAYWOOD, ILLINOIS with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021.

12.N. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT AGREEMENT BETWEEN COUNTY OF COOK AND THE VILLAGE OF MAYWOOD  (2021 I-290 Corridor Storm Relief Project), with a cover memo from Klein, Thorpe and Jenkins, Ltd., dated July 7, 2021.

12.O. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A BID RESPONSE AND CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF MAYWOOD AND J. NARDULLI CONCRETE, INC. IN THE AMOUNT OF $448,081.90 TO COMPLETE THE WARREN ROADWAY IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF CDBG FUNDS AND GENERAL FUNDS TO PAY FOR THE WORK, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021.

12.P. A RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD (2020 FULL YEAR REVIEW), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021. 

12.Q. A RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD (2021 HALF YEAR REVIEW), with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated July 7, 2021. 

12.R. Statement for Legal Services for April 2021 Pertaining to General Matters, in the amount of $2,622.00, with a cover memo dated July 7, 2021 from Klein, Thorpe and Jenkins, Ltd.
 

12.S. Statement for Legal Services for April 2021 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $16,587.30, with a cover memo dated July 7, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.T. Statement for Legal Services for May 2021 Pertaining to General Matters, in the amount of $2,356.00, with a cover memo dated July 7, 2021 from Klein, Thorpe and Jenkins, Ltd.
 

12.U. Statement for Legal Services for May 2021 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $26,368.21, with a cover memo dated July 7, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.V. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department in the amount of $229,436.71.

12.W. Approval of payment to Home Improvements USA, Inc. for materials to be used for the installation of a new roof the apparatus bay floor of Fire Station #1 for the Village of Maywood Fire Department in the amount of $55,650.00.

12.X. Approval of payment to Insurance Program Managers Group (IPMG) for the 2021 PC/WC Audit/Renewal Deposit for the Village of Maywood in the amount of $59,895.00.

12.Y. Approval of payment to National Power Rodding for 2021 Sewer Cleaning and Televising Project for the Village of Maywood in the amount of $14,820.50.

12.Z. Approval of payment to Swallow Construction Corporation for First Avenue Water Main Improvements Project for the Village of Maywood in the amount of $755,767.71.

12.AA. Approval of payment to Taylor Excavating & Construction, Inc. for Grading Alley Ways May 3, 2021-May 5, 2021 for the Village of Maywood in the amount of $6,665.00.

12.AB. Approval of payment to the Village of Melrose Park for water services provided to the Village of Maywood 4/20/2021-5/19/2021 in the amount of $52,828.09.

13. NEW BUSINESS ITEM(S):

13.A. RESOLUTION AUTHORIZING EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN ACCU-TRON COMPUTER SERVICE, INC. AND THE VILLAGE OF MAYWOOD RELATIVE TO INFORMATION TECHNOLOGY SERVICES, with a cover memo from Klein, Thorpe & Jenkins. dated July 7, 2021.

13.B. ORDINANCE AMENDING CHAPTER 72 (STOPPING, STANDING AND PARKING) OF TITLE VII (TRAFFIC CODE) AND SECTION 150.036 (CHRONIC PUBLIC NUISANCES), CHAPTER 150 (BUILDING REGULATIONS) OF TITLE 15 (AND USAGE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO PROPERTY OWNER PARKING RESPONSIBILITY AND CHRONIC PUBLIC NUISANCES, with a cover memo from Klein, Thorpe & Jenkins, Ltd. dated July 7, 2021.

13.C. ORDINANCE AMENDING TITLE XI (BUSINESS REGULATIONS), CHAPTER 111 (GENERAL BUSINESS REGULATIONS), SECTION 111.10 (FOOD ESTABLISHMENT OPERATORS), SUBSECTION 111.10(B) (CERTIFICATION AND LICENSING) OF THE MAYWOOD VILLAGE CODE TO ALLOW MOBILE CATERING VEHICLES TO OPERATE ON CERTAIN VILLAGE OWNED PROPERTY.

14. OLD BUSINESS ITEM(S):

14.A. Motion to Approve Engagement Letter with Kane, McKenna & Associates (Village TIF Consultant) for the Completion of Feasibility Studies Relative to the Formation of Two or Three New TIF Districts.

14.B. Property and Building Management Agreement with Maywood Park District for 200 South 5th Avenue Building and 1100 South 11th Avenue Building, with a cover memo from Klein, Thorpe & Jenkins, Ltd. dated June 17, 2021.

14.C. Proposed Operation of the Fred Hampton Pool by the Maywood Park District, with a cover memo from Klein, Thorpe and Jenkins, Ltd. dated June 21, 2021.

15. BOARD OF TRUSTEES COMMENTS:

16. FOR DISCUSSION ONLY ITEM(S):

17. CLOSED MEETING SESSION:

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

17.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

17.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).

17.D. Purchase or lease of real property for use by the village (5 ILCS 120/2(c)(5)).

18. ADJOURNMENT