February 16, 2021 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR THE SPECIAL VILLAGE BOARD MEETING OF THE BOARD OF TRUSTEES TUESDAY, FEBRUARY 2, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Approval of Village of Maywood Warrant List No. 200508 through February 10, 2021 in the amount of $484,971.02.

7.B. Discussion pursuant to Village of Maywood Open Invoices Report as of February 10, 2021 in the amount of $553,387.06.

7.C. Approval of the Engagement Letter from Baker Tilly to provide independent accounting services for the Village of Maywood in the performance of auditing financial statements for the year ending April 30, 2020.

8. MAYOR'S REPORT AND THEME:  "A shift is coming, things are changing in our favor, when the people get a mind to work"

9. PUBLIC COMMENT(S):

10. VILLAGE MANAGER'S REPORT:

10.A. Discussion and consideration regarding MPD Proposal No. 02 pursuant to the Traffic and Safety Commission updating the Handicap Parking Permit Application to implement the new application.

10.B. Discussion and consideration regarding Sale of Village-Owned Properties located at 1243 South 5th Avenue and 1 South 21st Avenue in Maywood.  Mr. Tinajero is seeking to purchase and develop 1243 So. 5th Ave. as a Commercial Mix-Use project on 5th Avenue frontage and 1 South 21st Avenue as a single family residential. (A. Smith, Coordinator of Business Development)

10.C. Presentation by Village Manager pursuant to Village of Maywood Water Concerns as of January 2021.

11. VILLAGE ATTORNEY REPORT:  None

12. OMNIBUS AGENDA ITEMS:

12.A. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A MEDICAL BILLING CONTRACT WITH ANDRES MEDICAL BILLING, LTD. AND A BUSINESS ASSOCIATE AGREEMENT WITH ANDRES MEDICAL BILLING, LTD. TO COMPLY WITH HIPAA REQUIREMENTS, with a cover memo dated February 10, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.B. Statement for Legal Services for December 2020 Pertaining to General Matters, in the amount of $2,978.50, with a cover memo dated February 10, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.C. Statement for Legal Services for December 2020 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $23,240.82, with a cover memo dated February 10, 2021 from Klein, Thorpe and Jenkins, ltd.

12.D. Approval of payment to Accu-tron Computer Service for computer consulting services provided to the Village of Maywood for the month of February 2021 in the amount of $6,300.00.

12.E. Approval of payment to Allied Waste Service for garbage and roll-off services for the month of December 2020 and January 2021 in the amount of $163,936.00.

12.F. Approval of payment to AT&T services provided to the Village of Maywood for phone services December 26, 2020 to January 25, 2021 in the amount of $6,296.74.

12.G. Approval of payment to City Wide of Chicago for janitorial services provided for the Village of Maywood in the amount of $45,147.12.

12.H. Approval of payment to Fleet Services for Retail Fuel Purchases provided to the Village of Maywood in the amount of $16,306.26.

12.I. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department pursuant to the Roosevelt Road Water Service Transfer Improvement project in the amount of $79,742.92.

12.J. Approval of payment to NeoGov for Subscription Fee for insight for term starting March 28, 2020 and ending March 27, 2021 in the amount of $5,066.88.

12.K. Approval of payment to Unique Plumbing Company for providing services to the Village of Maywood pursuant to the Roosevelt Road Water Service Transfer Project in the amount of $228,197.65.

12.L. Approval of payment to Wigits Truck Center for repairs/parts/labor and service to Unit 247 for the Public Works Department in the amount of $6,166.00.

12.M. Approval of payment to Village of Melrose Park for water services provided to the Village of Maywood December 21, 2020 to January 19, 2021 in the amount of $62,787.62.

12.N. Approval of payment to Cleansified for the purchase of KN95 masks and sanitizing wipes in the amount of $10,320.00 for the Village of Maywood Public Works Department with a bid waiver.

12.O. Approval of payment to Hackie Cement Corporation for excavation services rendered for the Village of Maywood Public Works Department in the amount of $30,000.00 with a bid waiver.

13. NEW BUSINESS:

13.A. Discussion and consideration regarding MPD Proposal No. 03 pursuant to the department's MPD Tactical Unit that was involved in an accident and sustained damage beyond repair for safe patrol operation.  Chief Talley is requesting replacement with a 2020 Ford Explorer to be purchased from Joe Rizza Ford in Orland Park, Illinois for $36,630.60 and to outfit the newly purchased vehicle with required police equipment for $7,377.30.  The equipment purchase and outfitting would total $44,007.99, with a bid waiver.

13.B. Discussion and consideration of approval for MPD Proposal No. 04 to implement prosecution of overweight vehicle citations through Administrative Hearings.

14. OLD BUSINESS:

14.A. LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR NON-EXCLUSIVE, TEMPORARY USE PERMIT FOR USE OF VILLAGE-OWNED PROPERTY (Village Property: 200 South 5th Avenue Building) (Monroe Foundation: COVID-19 Supply Distribution Event(s)), with a cover memo dated February 10, 2021 from Klein, Thorpe and Jenkins, Ltd.

14.B. AN ORDINANCE AUTHORIZING AND APPROVING EXECUTIVE ORDER NO. 2021-01 REGARDING THE USE OF FACE COVERINGS ISSUED BY THE VILLAGE PRESIDENT UNDER DECLARATION NO. 2020-02: DECLARATION OF A STATE OF EMERGENCY IN THE VILLAGE OF MAYWOOD, COOK COUNTY, ILLINOIS (COVID-19 - JUNE 2, 2020) AND AMENDING SECTION 92.21(B) (PUBLIC NUISANCES AFFECTING HEALTH) OF CHAPTER 92 (HEALTH AND SANITATION; NUISANCES) TO ENFORCE THE USE OF FACE COVERINGS DURING THE PENDENCY OF THE DISASTER PROCLAMATION IN THE STATE OF ILLINOIS RELATED TO THE COVID-19 PANDEMIC, with a cover memo dated February 10, 2021 from Klein, Thorpe and Jenkins, Ltd.

15. BOARD OF TRUSTEES COMMENTS/INFORMATION:

16. FOR INFORMATION ONLY:  None

17. CLOSED MEETING SESSION:  None

18. ADJOURNMENT