February 2, 2021 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL VILLAGE BOARD MEETING OF THE BOARD OF TRUSTEES TUESDAY, JANUARY 19, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Approval of Village of Maywood Warrant List No. 200507 through January 28, 2021 in the amount of $1,492,308.13.

8. MAYOR'S REPORT AND THEME:  "A shift is coming, things are changing in our favor, when the people get a mind to work."

8.A. Consideration to discuss Village of Maywood staff to have a mask mandate concerning the COVID-19 virus.

8.B. Approval to open the 200 So. 5th Avenue Building, the Village Multipurpose building on an emergency basis, partnering with the Monroe Foundation to conduct COVID-19 testing and protective packages on a date to be set by the Maywood Village Board.

8.C. Consideration to direct staff to formally reach out to CCLBA (Cook County Land Bank Association) to hold property under Village of Maywood ownership located at 512 South 5th Avenue. (Odd Fellow Building - 5th & Washington)

8.D. Consideration for the Village of Maywood to hold a mask and PPE give-a-way with expenses not to exceed $11,000. 

9. PUBLIC COMMENTS:

10. VILLAGE MANAGER'S REPORT:

10.A. Discussion of 2021/2022 Annual Budget Adoption Schedule and Related Documents:

a.  NOTICE OF PUBLIC HEARING REGARDING THE VILLAGE OF MAYWOOD'S
     FISCAL YEAR 2021/2022 BUDGET (MAY 1, 2021 THROUGH APRIL 30, 2022)

b.  AGENDA FOR PUBLIC HEARING CONCERNING THE PROPOSED FISCAL YEAR
     2021/2022 BUDGET (MAY 1, 2021 THROUGH APRIL 30, 2022)

c.  ORDINANCE APPROVING THE FISCAL YER 2021/2022 VILLAGE OF MAYWOOD
     BUDGET (MAY 1, 2021 THROUGH APRIL 30, 2022)

d.  KTJ Cover Memo dated January 27, 2021 (relating to Items a, b, and c above).

10.B. Discussion and consideration regarding a Contract Addendum request from Andres Medical Billing (Fire Department Vendor)

10.C. Discussion on the potential for the MyCivic/MyCivic 311 Application to replace the current GOV Q&A System which summarizes the difference between the programs.

10.D. Presentation by Village Manager concerning Village of Maywood Residential Development Information as of January 2021.
 

11. VILLAGE ATTORNEY REPORT:  None

12. OMNIBUS AGENDA ITEMS:

12.A. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A RELEASE AND HOLD HARMLESS AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND PACE SUBURBAN BUS (SUBURBAN BUS DIVISION OF REGIONAL TRANSPORTATION AUTHORITY) RELATIVE TO THE PROVISION OF EMERGENCY EVACUATION TRANSPORTATION SERVICES BY PACE DURING TIMES OF EMERGENCY, with a cover memo dated January 27, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.B. Approval of payment to Cargill for Bulk Salt Purchase for the Village of Maywood Public Works department in the amount of $8,231.50.

12.C. Approval of payment to City of Chicago for water services provided to the Village of Maywood from June 16, 2020 to July 16, 2020 in the amount of $317,393.20.

12.D. Approval of payment to Fleet Services for retail fuel purchases provided to the Village of Maywood in the amount of $14,229.20.

12.E. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department pursuant to the 19th Avenue - Phase I Project Development Report in the amount of $30,663.00.

12.F. Approval of payment to Kane, McKenna and Associates, Inc. for services provided to the Village of Maywood pursuant to the Madison/5th & Roosevelt TIF Amendment Professional Services in the amount of $15,687.00.

12.G. Approval of payment to Municipal Employee V.E.B.A. Trust for Village of Maywood employees Health and Dental Premiums for the month of February 2021 in the amount of $103,023.62.

12.H. Approval of payment to P.J.D. Elect Sales, Inc. for the purchase of forty (40) Flag Poles for the Village of Maywood Public Works Department in the amount of $23,440.00 with a bid waiver.

13. NEW BUSINESS:  

13.A. Discussion and consideration on National League of Cities (NLC) Landlord Survey.
Sponsored by: Trustee N. Booker and supported by Trustees Lightford and Sanchez

13.B. Discussion and consideration for Metropolitan Mayor's Caucus support with Village of Maywood Resolution on Lead Service Lines.
Sponsored by: Trustee Booker and supported by Trustees Lightford and Sanchez

14. OLD BUSINESS:  

14.A. Discussion and consideration on Home Accessible Grant Program. This item was presented  at the January 19, 2021 Board Meeting. (Trustee Booker)

14.B. Discussion and consideration on MyCivic Community Relations Management Application.  This item was presented at the January 19, 2021 Board Meeting. (Trustee Booker)

15. BOARD OF TRUSTEES COMMENTS/INFORMATION:

16. FOR INFORMATION ONLY:   None

17. CLOSED MEETING SESSION:  None

18. ADJOURNMENT