January 19, 2021 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Special Village Board Meeting of the Board of Trustees Tuesday, December 29, 2020 and Tuesday, January 5, 2021.

6. MAYOR'S REPORT AND THEME:  "A shift is coming, things are changing in our favor, when the people get a mind to work"

6.A. Consideration to direct staff to formally reach out to CCLBA (Cook County Land Bank Association) to hold property under Village of Maywood ownership located at 512 South 5th Avenue. (Odd Fellow Building - 5th and Washington)  No attachments

6.B. Discussion and consideration to conduct a mask give-a-way for the Village of Maywood Saturday, January 30, 2021 and purchasing $20,000 worth of Personal Protective Equipment (PPE) items. No attachments

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200506 through January 13, 2021 in the amount of $842,036.41.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of January 13, 2021 in the amount of $275,568.96.

8. Public Comment(s):

9. Village Manager's Report: 

9.A. Consideration for Fire Chief C. Bronaugh to present the Fire Department Annual Report for Calendar Year 2020 for approval to the Village Board of Trustees..

9.B. Consideration for Chief V. Talley to present the Maywood Police Department Annual Report for 2020 to the Village Board of Trustees.

10. Village Attorney Report:

11. Omnibus Agenda Items:

11.A. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of January 2021 in the amount of $6,300.00.

11.B. Approval of payment to Allied Waste Service for garbage and roll-off services provided for the Village of Maywood in the month of November and December 2020 in the amount of $175,000.12.

11.C. Approval of payment to Baker Tilly Virchow Krause, LLP for services provided to the Village of Maywood in connection with the April 30, 2019 and April 30, 2020 Financial Statement Audit in the amount of $69,070.75.

11.D. Approval of payment to Civic Systems, LLC for Semi-Annual Software Support Fees for the Village of Maywood January 1, 2021 through June 30, 2021 in the amount of $9,417.00.

11.E. Approval of payment to Fire Service, Inc. for repairs, parts, service, and labor for Fire Department Unit 525 in the amount of $41,783.78, "with a bid waiver".

11.F. Approval of payment to H&H Electric for street light maintenance and repair for the Village of Maywood Public Works Department in the amount of $26,118.29.

11.G. Approval of payment to McCann Industries, Inc. for the purchase of breaker attachment for Backhoe for the Public Works Department in the amount of $16,800.00, "with a bid waiver".

11.H. Approval of payment to Schroeder Asphalt Services, Inc. for 2020 Patching Program for the Village of Maywood Public Works Department in the amount of $33,043.50.

11.I. Approval of payment to Triggi Construction for the 2020 Alley and Roadway Improvements Project for the Village of Maywood in the amount of $296,760.72.

11.J. Approval of payment to Unique Plumbing for the Roosevelt Road Water Service Transfer Project for the Village of Maywood in the amount of $191,195.87.

11.K. Approval of payment to Unique Plumbing for the completion of the Roosevelt Road Water Main Improvement Project at 13th Avenue to 10th Avenue for the Village of Maywood in the amount of $78,639.02.

11.L. Approval of payment to Unique Plumbing for the 2020 Resurfacing and Water Main Improvements Project for the Village of Maywood in the amount of $89,244.34.

11.M. Approval of payment to Village of Melrose Park for water services provided to the Village of Maywood October 20, 2020 to November 19, 2020 in the amount of $45,298.32.

11.N. Statement for Legal Services for November 2020 pertaining to General Matters, in the amount of $3,319.00, with a cover memo dated January 13, 2021 from Klein, Thorpe and Jenkins, Ltd

11.O. Statement for Legal Services for November 2020 pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $31,086.70, with a cover memo dated January 13, 2021 from Klein, Thorpe and Jekins, Ltd.

12. New Business:

12.A. Discussion and consideration for Maywood Fire Department to enter into an agreement with PACE Bus Company for Emergency Assistance.

12.B. Discussion and consideration for MyCivic a comprehensive mobile app designed to promote civic engagement and enhance the quality of life in your community.
Sponsor:  Trustee M. Lightford supported by Trustee(s) N. Booker and A. Sanchez

12.C. Discussion and consideration for GRANT OPPORTUNITY: IHDA Home Accessibility Program.
Sponsor:  Trustee N. Booker supported by Trustee(s) M. Lightford and A. Sanchez 

12.D. Discussion and consideration on Village of Maywood and Maywood Park District park and recreation transfers.
Sponsor:  Trustee M. Lightford supported by Trustee(s) N. Booker and A. Sanchez

13. Old Business:

13.A. Discussion of Draft INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT RELATIVE TO THE CONVEYANCE OF VILLAGE-OWNED PARK PROPERTY, EQUIPMENT AND FACILITIES, with a cover memo dated January 13, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.B. Discussion of proposed updates to Chapter 116 (Tobacco) regarding regulation of electronic cigarettes and flavored liquid nicotine products.  This item tabled to a January 2021 Board Meeting, per the Village Board during the December 1, 2020 Village Board Meeting.  See Police Chief Talley's November 10, 2020 Memorandum.

13.C. Consideration and approval of the honorary Glenn "Doc" Rivers Family Basketball Courts at Connnor-Heise Memorial Park. (Trustee M. Jones)

14. Board of Trustees Comments/Information:

15. For Information Only:

16. Closed Meeting Session Items:  None

17. Adjournment