October 6, 2020 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of Special Board Meeting Minutes of the Board of Trustees Tuesday, September 15, 2020.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200499 through September 30, 2020 in the amount of $739,459.93.

8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

8.A. Consideration to recommend amending Chapter 117.23, Class F License by including Class F1 License and Class F-2 License.

8.B. Consideration to recommend approval of the Class N "Bar and Grill" License application for Mariella's Banquet Hall, 124 So. 5th Ave. and Mariella's II, 134 So. 5th Ave., with the approval being subject to Mariella's Banquet Hall and Mariella's II current Class F License being converted to a Class F1 License and Class F2 License, based on the Village Board of Trustees recommendation on amending the Village Code for Class F1 License and Class F2 License.

8.C. Consideration to recommend approving "Extended Hours" request from Lucky Bernie's located at 614 South 5th Avenue, Maywood, IL 60153.

8.D. Discussion regarding Village of Maywood 2020 Halloween trick-or-treating guidance and designated hours.  

9. Public Comments:

10. Village Manager's Report:

10.A. Discussion and consideration regarding Seaway Supply Company appealing to the Village of Maywood for a resolution to submit to a renewal application to Cook County Assessor's Office for a 6B Tax Incentive Assessment Program.  This program is designed to make property taxes paid by industrial business in Cook County competitive with property taxes in the collar counties and neighboring communities.

10.B. Preliminary Discussion of 2020 Tax Levy and 2021 Annual Budget Process and Documents:
    a.  Cover memo dated September 30, 2020 from Klein, Thorpe and Jenkins, Ltd.
    b.  NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE
         VILLAGE OF MAYWOOD FOR YEAR 2020.
    c.  AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED
         2020 REAL ESTATE TAX LEVY.
    d.  RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL
         ESTATE TAX LEVY FOR YEAR 2020.
    e.  TENTATIVE VILLAGE OF MAYWOOD FISCAL ADOPTION SCHEDULE FOR 2020
         REAL ESTATE TAX LEVY AND 2021/2022 OPERATING BUDGET.
    f.  ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD,
        COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY, ASSESSMENT AND
        COLLECTION OF TAXES FOR THE YEAR 2020 TAX LEVY, with Certification of
        Compliance with Truth in Taxation Law.
    g.  ORDINANCE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR
         2020/2021 (MAY 1, 2020 THROUGH APRIL 30, 2021) VILLAGE OF MAYWOOD
         BUDGET (Amendment No. 1).

11. Village Attorney Report:

11.A. Status Report on 12 Year Term Extension of Madison Street - Fifth Avenue TIF District with updated Tentative Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Madison Street - Fifth Avenue TIF District dated September 30, 2020.
    1.  Announcement of availability of the draft Amended Redevelopment Plan and October 20, 2020 Public Meeting to be held at 6:30 p.m. in the Village Board Room at 125 South 5th Avenue Building and conducted by the Director of Community Development Department regarding the amendments to the TIF District Redevelopment Project and Plan for the Madison Street - Fifth Avenue TIF District

11.B. Status Report on 12 Year Term Extension of Roosevelt Road TIF District with updated Tentative Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Roosevelt Road TIF District dated September 30, 2020. (Same attachment as Status Report 1).

12. Omnibus Agenda Items:

12.A. Approval of a payment to Allied Waste Service for garbage and rollover services in the Village of Maywood for the months of February, June, July and August 2020 in the amount of $210,439.80.

12.B. Approval of payment to AT&T for phone service for the months of July and August 2020 in the amount of $10,527.66.

12.C. Approval of payment to Azavar Audit for Contingency payment as contracted in the amount of $5,908.05.

12.D. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums for the month of October in the amount of $287,441.99.

12.E. Approval of payment to City of Chicago for water services provided to the Village of Maywood from the City of Chicago July 16, 2020 to August 18, 2020 in the amount of $343,623.18.

12.F. Approval of payment to Civic Systems, LLC for Semi-Annual Software Support Fees from July 1, 2020 through December 31, 2020 in the amount of $9,417.00.

12.G. Approval of payment to ComEd for Streetlight Services for the Village of Maywood in the amount of $39,427.40.

12.H. Approval of payment to Fire Services, Inc. for routine vehicle maintenance and repair for Fire Engine 506 in the amount of $7,158.60.

12.I. Approval of payment to First Insurance Funding for General Liability Insurance installment payment due October 1, 2020 in the amount of $14,898.45.  Finance Department notes that this item was already paid.

12.J. Approval of payment to Ford Credit Municipal Finance for the Annual Municipal Lease Agreement in the amount of $88,521.01.

12.K. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department in the amount of $59,941.00.

12.L. Approval of payment to Insurance Program Managers Group for the Village of Maywood in the amount of $54,385.00.

12.M. Approval of payment to LWM Research for investigative work done on fatal accident June 16, 2019 for the Village of Maywood Police Department in the amount of $5,000.00.

12.N. Approval of payment to Municipal Employee V.E.B.A. Trust for Health and Dental Insurance Premiums for the month of September 2020 in the amount of $94,239.86.

12.O. Approval of payment to Scot Decal Company for the purchase of the 2021 Vehicle/Business License Decals for the Village of Maywood in the amount of $9,216.94.

12.P. Approval of payment to Triggi Construction for the  Village of Maywood 2020 Alley and Roadway Improvements Project in the amount of $820,264.50.

12.Q. Approval of payment to Village of Melrose Park for water services provided to the Village of Maywood July 20, 2020 to August 19, 2020 from the Village of Melrose Park in the amount of $58,507.91.

12.R. ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A DRIVE-THRU FACILITY AND CERTAIN VARIATIONS WITHIN THE C-2 PEDESTRIAN ORIENTED COMMERCIAL DISTRICT FOR THE COMMERCIAL DEVELOPMENT OF NORTHWEST CORNER OF 1ST AVENUE AND LAKE STREET (Subject Property: 101 Lake Street, 107 Lake Street and 115 Lake Street and 210 and 212 North 1st Avenue) (Developer/Applicant: Maywood Equity Group, LLC), with a cover memo dated September 30, 2020 from Klein, Thorpe and Jenkins. Ltd.

12.S. ORDINANCE AMENDING THE MAYWOOD VILLAGE CODE TO ADD SECTION 95.03 (HOME KITCHEN OPERATION) TO CHAPTER 95 (FOOD SERVICE ESTABLISHMENTS) OF TITLE IX (GENERAL REGULATIONS), AND AMEND SECTION 111.10 (FOOD ESTABLISHMENT OPERATORS) TO CHAPTER 111 (GENERAL BUSINESS REGULATIONS) OF TITLE XI (BUSINESS REGULATIONS) TO AUTHORIZE AND REGULATE HOME KITCHEN OPERATIONS, with a cover memo dated September 30, 2020 from Klein, Thorpe and Jenkins, Ltd.

12.T. RESOLUTION APPROVING AN APPLICATION FOR AN ELECTRONIC BILLBOARD AT 1600 SOUTH 10TH AVENUE (NORTH SIDE OF HARRISON STREET AT APPROXIMATELY 12TH AVENUE) AND APPROVAL AND EXECUTION OF AN ELECTRONIC BILLBOARD SIGN AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND FHE, LLC, with a cover memo dated September 30, 2020 from Klein, Thorpe and Jenkins, Ltd.

12.U. RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD (2020 HALF YEAR REVIEW), with a cover memo dated September 30, 2020 from Klein, Thorpe and Jenkins, Ltd. (Minutes provided in Closed Session)

13. New Business:

13.A. Discussion and consideration on freezing all village water shut-offs through the remainder of 2020. (Trustee N. Booker)

14. Old Business:

15. Board of Trustees Comments/Information

16. For Information Only

17. Closed Meeting Session  

17.A. Pending Litigation per 5 ILCS 120/2(c)(11))

17.B. Discussion of minutes lawfully closed under OMA, for the purpose of approval by the body of the minutes or semi-annual review of the minutes per 5 ILCS 120/2/(c)(21) and 2.06

17.C. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

18. Adjournment