September 15, 2020 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Special Board Meeting of the Board of Trustees Tuesday, September 1, 2020.

6. Oaths, Reports, Proclamations, Announcements and Appointments
 - PUBLIC HEARING:  REQUEST OF APPLICANT FHE LLC FOR THE INSTALLATION OF AN ELECTRONIC BILLBOARD SIGN AT 1600 SOUTH 10th AVENUE, MAYWOOD, ILLINOIS (North Side of Harrison Street at approximately 12th Avenue).

6.A. FHE, LLC PROPOSED ELECTRONIC BILLBOARD:
Attachments:
*  Public Hearing Agenda - Electronic Billboard at 1600 Harrison
*  September 15, 2020 Billboard Public Hearing Village Notice
*  Village Billboard Mail List 250 ft
*  Applicant Legal Notice of Public Hearing
*  Applicant Onsite posting and Newspaper Proofs
*  Billboard Construction Drawings
*  Billboard Electrical Drawings
*  Billboard Photometric Study
*  Topographic Survey 1113 2017
*  Electronic Billboard Sign Agreement Unsigned
*  Signed operating agreement
*  Warranty Deed (NA) 0108 1979
*  Applicant Letter to Village - Chapter 153 Billboards Ordinances Compliance confirmation
*  CHAPTER 153 - BILLBOARDS

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200498 through September 4, 2020 in the amount of $1,607,476.54.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of September 4, 2020 in the amount of $217,138.62.

8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

8.A. Reconsideration to reinstate the discussion pertaining to the 1st and Lake and First and Ohio Avenue of the Popeyes Development.

8.B. Discussion and consideration concerning a budget amendment to hire police officers for the Village of Maywood Police Department. No attachment(s)

9. Public Comments:

10. Village Manager's Report:

10.A. Discussion and consideration regarding status update for the Traffic and Safety Commission request to assign permit numbers to individuals asking for handicap parking signs. 

10.B. Discussion and  consideration regarding PC/ZBA Case #20-004 Findings of Fact - A proposal for zoning variances and Special Use to allow a drive-thru for a development project to construct two commercial and retail structures. "(Northwest Corner of 1st Avenue and Lake Street: 210 to 212 North 1st Avenue and 101 to 115 Lake Street, Maywood, IL)"

11. Village Attorney Report:

11.A. Memorandum regarding Village Regulation of Home Kitchen Occupations, Cottage Food Operations and Retail Sale of Baked Goods Ordinance, dated September 9, 2020 from Klein, Thorpe and Jenkins, Ltd.

11.B. Memorandum regarding the Status of the Northwest Corner of 1st and Lake Development (Maywood Equity Group, LLC), dated September 9, 2020 from Klein, Thorpe and Jenkins, Ltd. 

12. Omnibus Agenda Items:

12.A. Approval of payment to AccuTron Systems, Inc. for computer consulting services for the month of September 2020 in the amount of $6,300.00.

12.B. Approval of payment to Allied Waste Service for garbage and rollover services for the months of June 2020 and July 2020 in the amount of $309,790.00.

12.C. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums for the month of September 2020 in the amount of $287,441.99.

12.D. Approval of payment to City Wide of Chicago for janitorial services for the Village of Maywood in the amount of $15,049.04.

12.E. Approval of payment to First Insurance Funding for General Liability Insurance installment payment due September 1, 2020 in the amount of $14,898.45.  According to the Finance Department, this item has already been paid.

12.F. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department in the amount of $37,920.00.

12.G. Approval of payment to Illinois Environmental Protection Agency for the Water Revolving Fund-Drinking Water Project in the amount of $27,106.99.

12.H. Approval of payment to Village of Melrose Park for water services provided from the Village of Melrose Park to the Village of Maywood in the amount of $54,600.25.

12.I. Approval of payment to West Central Municipal Conference for Fiscal Year 2020-2021 Membership Dues in the amount of $21,462.07.

12.J. Approval of payment to Word Systems, LLC for contract base billing September 1, 2020 to August 31, 2021 for the Village of Maywood Police Department in the amount of $5,762.52.

12.K. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A BID RESPONSE AND CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF MAYWOOD AND M&J ASPHALT PAVING COMPANY, INC. IN THE AMOUNT OF $395,858.50 TO COMPLETE THE 2020 MFT ROADWAY IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF MFT FUNDS TO PAY FOR THE WORK.

12.L. A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL NO. 73 FOR ALL TECHNICAL SUPPORT BARGAINING UNIT MEMBERS (TERM: DECEMBER 1, 2019 TO NOVEMBER 30, 2022), with the Agreement attached to the Resolution as Exhibit "A".

12.M. Statement for Legal Services for July 2020 Pertaining to General Matters, in the amount of $4,130.00, with a cover memo dated September 9, 2020 from Klein, Thorpe and Jenkins, Ltd.

12.N. Statement for Legal Services for July 2020 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $31,014.30, with a cover memo dated September 9, 2020 from Klein, Thorpe and Jenkins, Ltd.

12.O. Consideration to approve payment for Fire Department Reserve Ambulance 508 Accident Repairs that was involved in an accident wth a civilian vehicle at the intersection of 17th Ave. and Bataan Road.  Requesting payment in the amount of $13,334.38 to be paid to Area Towing for the restoration services performed on this vehicle "with a bid waiver."

13. New Business:

13.A. Discussion and consideration pursuant to 150.027 "Boarding Windows and Doors". (Trustee N. Booker)

13.B. Discussion and consideration pursuant to "Business Loitering Ordinance Violations". (Trustee N. Booker)

13.C. Discussion and consideration pursuant to 92.24 "High Grass and Weeds; Trees and Bushes". (Trustee M. Lightford)

13.D. Discussion of Notice Of Termination Of Professional Services Agreement Regarding Digital Photo Red Light Traffic Enforcement Between The Village Of Maywood And American Traffic Solutions, LLC (now Verra Mobility) (copy of Notice Of Termination prepared by KTJ), with a Memorandum prepared by Police Chief Val Talley.

13.E. Motion to Approve Execution and Delivery of Notice Of Termination Of Professional Services Agreement Regarding Digital Photo Red Light Traffic Enforcement Between The Village Of Maywood And American Traffic Solutions, LLC (now Verra Mobility). (Same attachment as item 1 under New Business)

13.F. Discussion and consideration concerning Mexico Flag being raised for National Hispanic Heritage Month. Propose the Village of Maywood raise the Mexico Flag for National Hispanic Heritage Month from September 15 - October 15, 2020. (Trustee M. Jones)

13.G. Discussion concerning acknowledging the "Citizen of the Month" in the Village of Maywood No attachment(s). (Trustee Sanchez)

14. Old Business:

14.A. Discussion and consideration for MyCivic a comprehensive mobile app designed to promote civic engagement and enhance the quality of life in your community. (Trustee N. Booker)

14.B. Discussion of INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT RELATIVE TO THE CONVEYANCE OF VILLAGE-OWNED PARK PROPERTY, EQUIPMENT AND FACILITIES. 

14.C. Discussion and consideration regarding Proposed Juneteenth Holiday to become a paid holiday.

15. Board of Trustees Comments/Information

16. For Information Only

17. Closed Meeting Session  

17.A. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

18. Adjournment