September 1, 2020 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Special Village Board Meeting and Public Hearing Minutes of the Board of Trustees Tuesday, August 18, 2020.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200497 through August 26, 2020 in the amount of $18,436.48..

8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

8.A. Consideration for the Village Board to approve sponsoring an ad in Proviso Missionary Baptist Church advertising book for Bishop Dr. Charles Porter and Lady Earnestine Porter celebrating their 48th Year Anniversary on Founder's Day Sunday, September 13, 2020.

8.B. Consideration to approve invoice to Perry Randall in the amount of $600.00 pursuant to rendering Music in the Park event held in Veterans Memorial Park August 21, 2020. 

8.C. Consideration to approve invoice to Simple Sanitation/Honey Bucket for rental and delivery of a Portable Toilet Unit and hand sanitizer dispenser in the amount of $170.00 pursuant to the Safe Summer Music in the Park event August 21, 2020.

8.D. Consideration to approve invoice to Bags in Bulk in the amount of $2,486.40 for the Safe Summer Annual Backpack give-a-way event held in Veteran Memorial Park August 22, 2020.

8.E. Consideration to approve invoice to JSN Industries USA, Inc. (J 4 Jumping Beans) in the amount of $445.00 for rental of tents, tables and chairs for Music in the Park event held in Veterans Memorial Park August 21, 2020.

8.F. Consideration to approve and provide financial support to Nate Comic Inc. in the amount of $5,000.00 for their Community Youth Counseling and Safe Zone Program.  
Note:  This agenda item was presented at the August 18, 2020 Board Meeting but not discussed.

8.G. Consideration to approve the purchase and issuance of a cell phone to the Board of Fire and Police Commissioner secretary for commission business.
Note:  This agenda was presented at the August 18, 2020 Board Meeting but not discussed.

8.H. Consideration to move the approval of Athletic Konnection (AK) Park Usage Agreement from 2020 to 2021 for the village baseball fields due to COVID-19.
Note:  This agenda item was presented at the August 18, 2020 Board Meeting but not discussed.

8.I. Items to be placed as questions for staff:
   1)  What is the status on railroad train issue (crossing has been held up for more than 20 minutes at a time).
   2)  How many police officers do we have?
   3)  Has the Village collected any funds as a result of officers reimbursing Village for leaving prior to their 5 year commitment?

9. Public Comments:

10. Village Manager's Report:

10.A. Consideration for Board approval pursuant to MPD Proposal No. 22 to effect cleaning the Rubber Berm Trap (RBT) mining for the police department firearm range.  The total expense is $7,650.

11. Village Attorney Report:

11.A. Memorandum regarding the status of LNR Family Store v. Village of Maywood, dated August 26, 2020 from Klein, Thorpe and Jenkins, Ltd.

12. Omnibus Agenda Items:

12.A. Approval of a payment to Cook County Department of Public Health for retail food establishment reports for January 2020 through March 2020 in the amount of $7,100.00.

12.B. Approval of payment to Fleet Services for Retail Fuel Purchases for the Village of Maywood in the amount of $14,344.62.

12.C. Approval of payment to Kane, McKenna and Associates, Inc. for TIF Professional Services pursuant to the Madison/5th and Roosevelt TIF Amendment in the amount of $6,168.75.

12.D. Approval of payment to Pipe-View, LLC for cleaning and televising of approx. 23,000 feet of combined sewers.  A majority of the sewers were located within the proposed limits of 2020 Capital Improvement projects, as well as other projects in line for future improvements in the amount of $17,727.41.

12.E. Approval of payment to Quicket Solutions for the Annual Subscription Quicket Platform for the Village of Maywood Police Department in the amount of $24,000.00.

12.F. Approval of payment to Triggi Construction for the 2020 Alley and Roadway Improvements Project which includes roadway and drainage improvements along 6th Avenue, School Street, Warren Street, Legion Street and Wilcox in the amount of $405,627.75.

12.G. A RESOLUTION APPROVING THE SALE OF REAL PROPERTY COMMONLY KNOWN AS 1819 SOUTH 12th AVENUE PURSUANT TO THE ANLAP PROGRAM OF THE VILLAGE OF MAYWOOD (Purchasers: Mr. Murillo and Ms. Rodriquez, owners of 1821 South 12th Avenue, Maywood, Illinois).

12.H. A RESOLUTION APPROVING THE SALE OF REAL PROPERTY COMMONLY KNOWN AS THE NORTH 13.2 FEET OF 1314 SOUTH 4TH AVENUE PURSUANT TO THE ANLAP PROGRAM OF THE VILLAGE OF MAYWOOD (Purchasers: Gregory Bays and Belinda Bays, owners of 1312 South 4th Avenue, Maywood, Illinois).

12.I. A RESOLUTION APPROVING THE SALE OF REAL PROPERTY COMMONLY KNOWN AS THE SOUTH 13.2 FEET OF 1314 SOUTH 4TH AVENUE PURSUANT TO THE ANLAP PROGRAM OF THE VILLAGE OF MAYWOOD (Purchasers: Lionel Lusardi and Patricia Lusardi, owners of 1316 South 4th Avenue, Maywood, Illinois).

12.J. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A BID RESPONSE AND CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF MAYWOOD AND M&J ASPHALT PAVING COMPANY, INC. IN THE AMOUNT OF $385,858.50 TO COMPLETE THE 2020 MFT ROADWAY IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF MFT FUNDS TO PAY FOR THE WORK. 

12.K. AN ORDINANCE APPROVING CHANGE ORDER NUMBER 1 TO PAVEMENT STRIPING CONTRACT WITH MARK-IT STRIPING, INC. FOR MADISON STREET / FIFTH AVENUE TIF DISTRICT PAVEMENT STRIPING PROJECT AND AUTHORIZING THE EXPENDITURE OF MADISON STREET / FIFTH AVENUE TIF DISTRICT FUNDS FOR SUCH CHANGE ORDER WORK.

12.L. AN ORDINANCE AUTHORIZING CERTAIN EXPENDITURES FROM THE MADISON STREET / 5TH AVENUE TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUND TO PAY FOR THE VILLAGE'S SHARE OF A FACADE IMPROVEMENT PROJECT (Facade Improvements by Neder Capital Services, LLC at 1416 South 5th Avenue Maywood, Illinois).

12.M. A RESOLUTION AUTHORIZING AND CONSENTING TO A COOK COUNTY CLASS 6(B) PROPERTY TAX RATE DESIGNATION FOR THE PROPERTIES COMMONLY KNOWN AS 114 SOUTH 8TH AVENUE, 810 ST. CHARLES ROAD AND 110 SOUTH 8TH AVENUE, MAYWOOD, ILLINOIS (A.V.W. Equipment Co., Inc.)

12.N. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AND SUB-RECIPIENT AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND COOK COUNTY, ILLINOIS FOR CORONAVIRUS RELIEF FUNDS.

12.O. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PLAT OF RE-SUBDIVISION FOR THE 126 SOUTH 13TH AVENUE PROPERTY.

13. New Business:

13.A. Request for Proposals for Municipal Towing Services, with a cover memo dated August 26, 2020 from Klein, Thorpe and Jenkins, Ltd.

13.B. Discussion and consideration to approve Proclamation for National Suicide Prevention plus Action, Awareness and Education. (Trustee N. Booker)

14. Old Business:

14.A. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A SECOND ADDENDUM TO THE 2018/2019 EMPLOYMENT AGREEMENT ENTERED INTO WITH WILLIE NORFLEET, JR.,  
Note:  Information will be distributed in Closed Session.

14.B. Further discussion regarding renaming the Facade Program to the Business Improvement Program and expanding the program to include:  roofing, parking lot repairs, architectural designs, electrical, plumbing and HVAC and landscape design.   This item was presented at the August 18, 2020 Board Meeting but not discussed. (Trustee Brandon) 

14.C. Material regarding Honorary Street Designations: Section 31.35 (Traffic and Safety Commission) of Maywood Village Code; Village of Maywood Honorary Designation of a Public Facility or Right-of-Way Application and attached policy; and a memorandum dated August 6, 2014 from Klein, Thorpe and Jenkins, Ltd.
Note: This agenda item was presented at the August 18, 2020 Board Meeting.

15. Board of Trustees Comments/Information

16. For Information Only

17. Closed Meeting Session  

17.A. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the public body or legal counsel for the public body (5 ILCS 120/2/(c)(1))

18. Adjournment