July 14, 2020 at 7:00 PM - Special Village Board Meeting
| Agenda |
|---|
|
1. Call to Order
|
|
2. Roll Call
|
|
3. Invocation
|
|
4. Pledge of Allegiance to the Flag
|
|
5. Approval of minutes for Village of Maywood Special Regular Board Meetings of the Board of Trustees:
|
|
5.A. Approval of Special Regular Board Meeting Minutes for Tuesday, May 5, 2020.
Attachments:
()
|
|
5.B. Approval of Special Regular Board Meeting Minutes for Tuesday, June 2, 2020.
Attachments:
()
|
|
5.C. Approval of Special Board Meeting Minutes for Monday, June 15, 2020.
Attachments:
()
|
|
6. Oaths, Reports, Proclamations, Announcements and Appointments
|
|
6.A. Consideration to appoint Mr. Gene Washington to the Board of Fire and Police Commission to fill the vacant appointment.
Attachments:
()
|
|
6.B. Consideration to appoint Mr. Ronald Rivers to the Energy and Environmental Commission.
|
|
7. Finance Management Report(s):
|
|
7.A. Approval of Village of Maywood Warrant List No. 200495 through July 8, 2020 in the amount of $2,497,812.22.
Attachments:
()
|
|
7.B. Discussion pursuant to Village of Maywood Open Invoices Report as of July 8, 2020 in the amount of $528,214.29
Attachments:
()
|
|
8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"
|
|
8.A. Further discussion regarding the Village of Maywood being in technical non-compliance relative to General Obligation, Corporate Purpose Refunding Bonds, Series 2015 (the "Bonds").
Attachments:
()
|
|
8.B. Discussion regarding lack of Police workforce in the Village of Maywood. (No attachment)
|
|
9. Public Comments:
|
|
10. Village Manager's Report:
|
|
10.A. Discussion and consideration regarding MPD Proposal #09 as it relates to the Edward Byrne Memorial Justice Assistance Grant (JAG) for $15,232.00. The Department advocates for the purchase of these devices and request authority to purchase the equipment and provide training for a total of $15,992.00 with $15,232.00 being reimbursed by the JAG Grant.
Attachments:
()
|
|
10.B. Discussion and consideration regarding MPD Proposal #10 as it relates with leasing two Patrol vehicles which the Department advocates for the purchase of outfitting equipment. The total outfitting expense for both is $39,953.68 with bid waiver.
Attachments:
()
|
|
10.C. Discussion and consideration regarding MPD Proposal #11 which requires immediate replacement for three (3) entry doors. One entry door is a handicap accessible entry, and the others are security entries for a total amount of $16,700.00 with a bid waiver.
Attachments:
()
|
|
10.D. Discussion and consideration for Public Works Department to replace Truck #239 of the public works fleet entire braking system. Wigit's Truck has quoted a price for the replacement at a cost of $7,150.78.
Attachments:
()
|
|
10.E. Discussion and consideration regarding MPD Proposal #13 to approve payment for a single vehicle fixed object accident resulting in repairs totaling $8,999.34.
Attachments:
()
|
|
10.F. Discussion and consideration to approve MPD Proposal #14 regarding purchasing new replacement exercise equipment from Fitness Factory in Forest Park in the amount of $5,756.00.
Attachments:
()
|
|
10.G. Discussion and consideration to pay former Board of Fire and Police Commissioners for attending a meeting after being removed from the Commission.
Attachments:
()
|
|
10.H. Discussion and consideration regarding billing for Smart Routes to School for March, April, May and June 2020.
Attachments:
()
|
|
10.I. Discussion and consideration by Trustee Booker to present MyCivic, a comprehensive mobile app designed to promote civic engagement and MyCivic 311, a comprehensive management system designed to enhance citizen engagement by giving citizens the power to report issues, ask questions, and monitor resolutions 24/7/365.
Attachments:
()
|
|
10.J. Discussion and consideration regarding Tax Reactivation Sale of Village Owned Property located at 302 South 7th Avenue and 1113 Nichols Lane,
Attachments:
()
|
|
10.K. Discussion and consideration regarding 1st Avenue and Ohio Street - Development.
Motion to allow staff and the Village Attorney to work with Xsite Real Estate Developers to draft a Redevelopment Agreement to acquire (Parcel C) for the proposed restaurant use and drive thru.
Attachments:
()
|
|
10.L. APPROVAL OF A RESOLUTION APPROVING INITIATION OF LEGAL ACTIONS FOR THE DEMOLITION AND/OR REPAIR OF STRUCTURES AT VARIOUS ADDRESSES WITHIN THE VILLAGE OF MAYWOOD.
Attachments:
()
|
|
10.M. Discussion and approval regarding PC/ZBA Case #20-002 Findings of Fact - An Ordinance amending various sections of the Village of Maywood Zoning Ordinance with respect to adult use and medical cannabis business establishments.
Attachments:
()
|
|
10.N. Memorandum regarding Validity of Petition No. PC/ZBA #20-002 to Deny Proposed Zoning Code Amendments for Regulation of Adult Use Cannabis Businesses, dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
11. Village Attorney Report:
|
|
11.A. Discussion of process of dissolution of the Maywood Housing Authority, with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
12. Omnibus Agenda Items:
|
|
12.A. Approval of payment to Allied Waste Service for garbage pickup and rollover services for April 2020 in the amount of $9,595.34.
Attachments:
()
|
|
12.B. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums for the month of June and July 2020 in the amount of $575,107.02.
|
|
12.C. Approval of payment to City of Chicago for water services provided to the Village of Maywood from April 16, 2020 to May 18, 2020 in the amount of $328,665.15.
Attachments:
()
|
|
12.D. Approval of payment to City Wide of Chicago for Janitorial Services provided to the Village of Maywood in the amount of $15,049.04.
Attachments:
()
|
|
12.E. Approval of payment to Comcast for recurring Telephone/Ethernet Services at the Fire Dept., Police Station, Multipurpose (200 Bldg.) and Village Hall in the amount of $10,441.15.
Attachments:
()
|
|
12.F. Approval of payment to Fireground Supply for turnout gear for the Village of Maywood Fire Department in the amount of $32,310.85 with bid waiver.
Attachments:
()
|
|
12.G. Approval of payment to Fleet Services for Retail Fuel Purchases for the Village of Maywood in the amount of $22,248.47.
Attachments:
()
|
|
12.H. Approval of payment to M&J Asphalt Paving Company for the 2019 Roadway Improvements Project for the Village of Maywood Public Works Department in the amount of $53,789.51.
Attachments:
()
|
|
12.I. Approval of payment to Mid American Water for the purchase of water equipment for the Village of Maywood Public Works Department in the amount of $7,202.20.
Attachments:
()
|
|
12.J. Approval of payment to Municipal Employee V.E.B.A. Trust for Health and Dental Insurance Premiums for the month of July 2020 in the amount of $94,239.86.
Attachments:
()
|
|
12.K. Approval of payment to North East Multi-Regional Training, Inc. for training period for the Maywood Police Department July 1, 2020 to July 1, 2021 in the amount of $5,130.00.
Attachments:
()
|
|
12.L. Approval of payment to Unique Plumbing Company for Roosevelt Road Water Main Improvements Project from 13th Avenue to 10th Avenue for the Village of Maywood Public Works Department in the amount of $165,905.63.
Attachments:
()
|
|
12.M. Approval of payment to Village of Melrose Park for Water Services provided from the Village of Melrose Park to the Village of Maywood in the amount of $57,375.45.
Attachments:
()
|
|
12.N. Motion to Approve Settlement Agreement and General Release (Herbert Gaston v. The Village of Maywood, et al., Case No. 18 CV 5958), with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
12.O. Motion to Approve Settlement Agreement and General Release (Cornell Brisco v. Village of Maywood, et. al., Case No. 19 CV 01747), with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
12.P. Statement for Legal Services for May 2020 Pertaining to General Matters, in the amount of $3,926.50, with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
12.Q. Statement for Legal Services for May 2020 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $14,047.18, with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
12.R. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of July 2020 in the amount of $6,300.00.
Attachments:
()
|
|
13. New Business:
|
|
13.A. Further discussion to request approval to pay for a Refurbished Base Radio Console for Fire Station No. 1 from Alpha Prime Communications located in Northbrook, IL in the amount of $6,500.00. This item was presented at the March 3, 2020 Village Board Meeting.
Attachments:
()
|
|
13.B. Discussion and approval of information received from Trustee Miguel Jones concerning The Maywood / River Forest Twin Village Covenant and Village of River Forest Regular Village Board Meeting agenda of June 22, 2020.
Attachments:
()
|
|
13.C. Discussion and consideration to establish a Use of Force Databases requiring the Village of Maywood Police Department to report quarterly use of force data to the Village. (Trustees M. Jones & I. Brandon)
|
|
13.D. Discussion and consideration to establish Juneteenth as an official Village holiday within the Village of Maywood. (Trustees M. Jones & I. Brandon)
|
|
13.E. Discussion and consideration to renaming the Facade Program to the Business Improvement Program and expanding the program to include the following:
Roofing, Parking lot repairs, Architectural designs, Electrical, plumbing and HVAC and Landscape Design. (Trustees I. Brandon & A. Sanchez) |
|
13.F. Direct Village staff to evaluate and assess the feasibility of outdoor seating for restaurants and entertainment venues in town. (Trustees I. Brandon & A. Sanchez)
|
|
13.G. Discussion and consideration to approve next step for Honorary Street Designation Initiative.
(Trustees M. Jones & N. Booker) |
|
13.H. Discussion and consideration to approve staff to pursue select property on the 800 Block of 5th Avenue for purchase. (Trustees M. Jones)
Attachments:
()
|
|
13.I. Discussion concerning Youth Work Program (COVID-19). Mayor E. Perkins (No attachments)
|
|
13.J. Discussion regarding declaration on prohibiting fireworks in the Village of Maywood. (Mayor E. Perkins) No attachments
|
|
14. Old Business:
|
|
14.A. ORDINANCE AMENDING TITLE IX (GENERAL REGULATIONS), CHAPTER 99 (TOWING OF VEHICLES), SECTION 99.19 (UNLAWFUL DRUGS; IMPOUNDMENT) OF THE MAYWOOD VILLAGE CODE REGARDING IMPOUNDMENT OF VEHICLES FOR CONTROLLED SUBSTANCES AND CANNABIS-RELATED OFFENSES, with a cover memo dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd.
Attachments:
()
|
|
14.B. A Memorandum dated July 8, 2020 from Klein, Thorpe and Jenkins, Ltd. with documents regarding Madison Street / Fifth Avenue TIF District and Roosevelt Road TIF District:
Description:
Draft MADISON STREET/FIFTH AVENUE TAX INCREMENT FINANCING FIRST AMENDMENT TO REDEVELOPMENT PROJECT AND PLAN prepared by Kane, McKenna and Associates, Inc. (Dated July 1, 2020).
Draft TENTATIVE SCHEDULE FOR ADOPTION AND APPROVAL OF FIRST AMENDMENT TO THE TIF DISTRICT REDEVELOPMENT PROJECT AND PLAN FOR MADISON STREET/FIFTH AVENUE TIF DISTRICT (75 More Inhabited Residential Units in Redevelopment Project Area). Draft ROOSEVELT ROAD TAX INCREMENT FINANCING FIRST AMENDMENT TO REDEVELOPMENT PROJECT AND PLAN prepared by Kane, McKenna and Associates, Inc. (dated July 1, 2020). Draft TENTATIVE SCHEDULE FOR ADOPTION AND APPROVAL OF FIRST AMENDMENT TO THE TIF DISTRICT REDEVELOPMENT PROJECT AND PLAN FOR ROOSEVELT ROAD TIF DISTRICT (Less than 75 Inhabited Residential Units in Redevelopment Project Area).
Attachments:
()
|
|
15. Board of Trustees Comments/Information
|
|
15.A. Further discussion regarding the Flood Control Assistant Program application to be updated to include all property owners in the Village of Maywood (Trustee Wellington).
Attachments:
()
|
|
16. For Information Only
|
|
16.A. Discussion and consideration concerning MPD Proposal #12 that mistakenly acknowledged Proviso Community Bank (a Wintrust Company) regarding the police sub-station. The development project was part of the "Square Project" in which Chatman Lewis Flaggs Enterprises was the developer.
Attachments:
()
|
|
17. Closed Meeting Session
|
|
17.A. Pending litigation (5 ILCS 120/2(c)(11))
|
|
17.B. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the public body or legal counsel for the public body (5 ILCS 120/2(c)(1)).
|
|
18. Adjournment
|
