September 19, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Mark Solberg, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Liliah Tohm, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Superintendent Rudolph
Description:
Minnesota School Board Association (MSBA) recognizes February as School Board Appreciation Month. We greatly appreciate the support our School Board Members provide to our administrative team, our teachers, and staff. We are so thankful to work with School Board Members who value Honesty, Respect, Responsibility, Self-Discipline, and Compassion.
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VI. School Board Showcase
Presenter:
Principal Scott Peterson
Description:
Cambridge Intermediate School's school board showcase will highlight the use of Professional Learning Communities.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 301.2 - Position Descriptions
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.B. Policy 610 - Field Trips
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 713 - Student Activity Accounting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. August 22, 2024 Regular School Board Meeting
B. August 29, 2024 School Board Tour
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Preliminary 2024 Payable 2025 Property Tax Levy
Presenter:
Christopher Kampa
Description:
The proposed preliminary 2024 payable 2025 property tax levy will be presented at the September 19 board meeting. Minnesota school districts are required by state law to certify their proposed preliminary property tax levy to the County Auditor by October 2 to project the payable 2025 property taxes for residents of the school district. Final property tax levy and budget information would then be presented at a truth in taxation meeting held sometime between November 25th and December 28th. The School Board will be asked to certify the final payable 2025 property tax levy during the December 12, 2024 School Board meeting.
There will continue to be updates to the MN Department of Education levy information system through the upcoming months so there may be changes to the preliminary property tax levy. Because there may still be changes, it is recommended that the preliminary property tax levy be approved at the maximum. School Boards are authorized to approve preliminary levies at the maximum instead of a specific dollar amount. The preliminary levy certified to the county by September 30 is the maximum set for the levy so the final levy certified in December cannot be greater than the preliminary levy.
Recommended Motion(s):
To approve the Preliminary 2024 Payable 2025 Property Tax Levy at the maximum. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Truth in Taxation Meeting Date
Presenter:
Christopher Kampa
Description:
We would like to hold a truth in taxation meeting on December 12 at 6 p.m. at the Education Services Center. Property tax levy and budget information will be presented at this meeting with time for the public to comment and ask questions. The December Regular Board meeting will follow Truth in Taxation and at that time the final property tax levy will be recommended for approval.
Recommended Motion(s):
To approve holding a Truth in Taxation Meeting on December 12, 2024 at 6:00pm at the Education Services Center, followed by the December Regular Board Meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. Revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2024
Presenter:
Chair Sprandel
Description:
Administration recommends moving the October 3 Study Session to October 10 at 5:30 PM
Recommended Motion(s):
To move the October 3 Study Session to October 10 at 5:30 PM. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. Move to Closed Session for Superintendent Evaluation
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session for Superintendent Evaluation per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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