December 14, 2023 at 6:00 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. PUBLIC HEARING: Truth in Taxation
Presenter:
Christopher Kampa
Description:
The School Board approved the preliminary 2023 payable 2024 property tax levy in September.
The school district certified the preliminary property tax levy to the State and County. School districts are required to give a Truth in Taxation presentation. This presentation must include budget and proposed property tax levy information with explanations of changes to the property tax levy. There must also be a time for the public to approach the school board to make comments on the property tax levy. After presenting a truth in taxation presentation, school districts are required to certify the final 2023 payable 2024 property tax levy at the December board meeting. The final levy cannot be more than the preliminary levy. Following the presentation, the public will be provided the opportunity to comment on the proposed property tax levy and budget and to ask questions.
Recommended Motion(s):
To adjourn the public hearing for Truth in Taxation. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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VI. Communications/Recognition
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VII. School Board Showcase
Presenter:
Michelle Glasgow & Jeremy Miller
Description:
Michelle Glasgow and Jeremy Miller will be presenting an overview and update on Cambridge-Isanti Online.
Attachments:
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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XI. Non-Action Items
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XI.A. 2024-2025 School Calendars
Presenter:
Dr. Brenda Damiani
Description:
Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in October to review previous calendars and discuss feedback as they developed the 2024-25 school year calendar.
The C-I Schools Calendar Committee made their recommendation based on the following:
Attachments:
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XI.B. Policy 203.1 School Board Procedures - Rules of Order
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI.C. Policy 203.2 - Order of the Regular School Board Meeting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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XI.D. Policy 506 - Student Discipline
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI.E. Policy 722 - Public Data and Data Subject Requests
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI.F. Policy 806 - Crisis Management Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XII. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. November 16, 2023 Regular School Board Meeting
B. December 7, 2023 Study Session
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
D. 2023-2024 General Terms and Conditions of Employment E. 2023-2024 Community Education Terms and Conditions of Employment Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Action Items
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XIV.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV.B. Final 2023 Payable 2024 Property Tax Levy
Presenter:
Christopher Kampa
Description:
Upon Board approval of the preliminary 2023 payable 2024 property tax levy in September, and according to MN state statute, we certified the preliminary levy with Isanti County. Minnesota state statute requires municipalities to hold a Truth in Taxation meeting, which was held this evening at 6:00 PM. The final levy that you will find on the following pages is the same information that was shared at that meeting.
After approval of the final property tax levy, we will certify it with Isanti County. The final 2023 payable 2024 property tax levy total is $17,075,573. Detailed information on our property tax levy and the process by which it is created can be found on our webpage.
Recommended Motion(s):
To approve the Final 2023 Payable 2024 Property Tax Levy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV.C. 2024-2025 CIHS Registration Guide
Presenter:
Assistant Principal Elizabeth Young
Description:
Each year, the staff and administration review the high school course offerings, enrollment preferences, graduation rules, and post-secondary enrollment guidelines. Upon review, CIHS administrators propose changes to the Teaching and Learning Department to best meet the curriculum and instruction needs of students. Elizabeth Young, Assistant Principal at Cambridge-Isanti High School, will give a brief presentation regarding the Student Registration Guide for 2024-25 and request approval for the proposed changes.
Recommended Motion(s):
To approve the 2024-2025 Cambridge-Isanti High School Course Guide. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.D. Wrestling Overnight Trip Requests
Presenter:
Matt Braaten
Description:
Our Cambridge-Isanti Bluejacket wrestling team is seeking permission to stay overnight for three overnight trips:
Recommended Motion(s):
To approve the three overnight Bluejacket Wrestling trips. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV.E. 2024 Chemical Health Services Contract between C-I Schools and Isanti County Family Services
Presenter:
Superintendent Rudolph
Description:
Cambridge-Isanti Schools, as members of the Integrated Collaborative for Children, will contract with Isanti County Family Resources to provide for chemical health services within the Cambridge-Isanti Schools. The contract amount will be up to $20,000. This contract will be valid from January 1, 2024 to December 31, 2024. Upon approval, the services for Chemical Health in the Cambridge-Isanti Schools will continue to be available to students as needed.
Recommended Motion(s):
To approve the 2024 Chemical Health Services Contract between C-I Schools and Isanti County Family Services. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.F. 2024 Truancy Contract between C-I Schools and Isanti County Family Services
Presenter:
Superintendent Rudolph
Description:
Cambridge-Isanti Schools, as members of the Integrated Collaborative for Children, will contract with Isanti County Health and Human Services and the Isanti County Probation Department to provide truancy support services within the Cambridge-Isanti Schools. The contract amount will be up to $45,000. This contract will be valid from January 1, 2024 to December 31, 2024. Upon approval, the services for Truancy Services in the Cambridge-Isanti Schools will continue to be utilized as needed.
Recommended Motion(s):
To approve the 2024 Truancy Contract between C-I Schools and Isanti County Family Services. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.G. Resolution Establishing Combined Polling Places for 2024
Presenter:
Superintendent Rudolph
Description:
Election law requires school districts to approve a resolution to combine polling places. That resolution must be approved by December 31 of each year.
The board must designate the combined polling place (or places) they would use in the future calendar year and notify county auditor(s) by sending them a copy of the resolution. Combined polling places must be a location currently designated for use by a county or municipality. The recommendation is to use Cambridge Fire Hall within the City of Cambridge as Precinct 1 and Isanti Community Center within the City of Isanti as Precinct 2. The Resolution Establishing Combined Polling Places for 2024 specifies which precincts would vote at each of the two designated polling locations. These combined polling locations would be used for a special election not held in conjunction with local governing units. Special elections are often times used when a district needs to fill a school board member vacancy during a non-general election year. Administration recommends the board adopt the 2024 Resolution Establishing Combined Polling Places for Certain Multiple Precincts and Designating Voting Hours for School District Elections When No Other Election Is Being Held in The School District
Recommended Motion(s):
To adopt the Resolution Establishing Combined Polling Places for Certain Multiple Precincts and Designating Voting Hours for School District Elections When No Other Election Is Being Held in The School District. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.H. Policy 601 - School District Curriculum and Instruction Goals
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 601 - School District Curriculum and Instruction Goals as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.I. Policy 603 - Curriculum Development
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 603 - Curriculum Development as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.J. Policy 615 - Testing Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 615 - Testing Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV.K. Policy 618 - Assessment of Student Achievement
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 618 - Assessment of Student Achievement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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