September 21, 2023 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Description:
The Board would like to recognize the Rotary Club of Cambridge-Isanti for its partnership with the Cambridge-Isanti Schools. The level of support and hospitality displayed towards new teachers at the New Teacher Luncheon was remarkable.
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VI. School Board Showcase
Presenter:
Principal Scott Peterson
Description:
Cambridge Intermediate School places major value and focus on supporting our students in all aspects of their learning, including social and emotional. We also know that positive relationships between our students and staff are critical in helping students reach their fullest potential. This CIS Showcase will share what is happening at Cambridge Intermediate School to help students meet those needs.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 201 - Legal Status of the School Board
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.B. Policy 203 - Operation of the School Board - Governing Rules
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.C. Policy 203.5 - School Board Meeting Agenda
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.D. Policy 616 - School District System Accountability
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
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X.E. Policy 701 - Establishment and Adoption of School District Budget
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.F. School Board Goals
Presenter:
Superintendent Rudolph
Description:
At the August 10, 2023 Study Session, the board discussed school board goals for the 2023-24 school year. The board discussed the importance of community values that are represented in the strategic plan and the importance of successful implementation of the plan. Therefore, the goals set for 2023-24 are as follows:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. August 24, 2023 Regular School Board Meeting
B. August 31, 2023 School Board Tour
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Preliminary 2023 Payable 2024 Property Tax Levy
Presenter:
Christopher Kampa
Description:
The proposed preliminary 2023 payable 2024 property tax levy will be presented at the September 21st board meeting. Minnesota school districts are required by state law to certify their proposed preliminary property tax levy to the County Auditor by October 2nd to project the payable 2024 property taxes for residents of the school district. Final property tax levy and budget information would then be presented at a truth in taxation meeting held sometime between November 25th and December 28th. The School Board will be asked to certify the final payable 2024 property tax levy during the December 14, 2023 School Board meeting.
There will continue to be updates to the MN Department of Education levy information system through the upcoming months so there may be changes to the preliminary property tax levy. Because there may still be changes, it is recommended that the preliminary property tax levy be approved at the maximum. School Boards are authorized to approve preliminary levies at the maximum instead of a specific dollar amount. The preliminary levy certified to the county by September 30 is the maximum set for the levy so the final levy certified in December cannot be greater than the preliminary levy.
Recommended Motion(s):
To approve the Preliminary 2023 Payable 2024 Property Tax Levy at the maximum. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Truth in Taxation Meeting Date
Presenter:
Christopher Kampa
Description:
We would like to hold a truth in taxation meeting on December 14 at 6 p.m. at the Education Services Center. Property tax levy and budget information will be presented at this meeting with time for the public to comment and ask questions. The December Regular Board meeting will follow Truth in Taxation and at that time the final property tax levy will be recommended for approval.
Recommended Motion(s):
To approve holding a Truth in Taxation Meeting on December 14, 2023 at 6:00pm at the Education Services Center, followed by the December Regular Board Meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. 2023-24 Snow Removal Bids
Presenter:
Christopher Kampa
Description:
We received three (3) bids for snow removal from Dirtworks Company/Bjorklund Companies, LLC., (Cambridge and Isanti MN), Snow Removal Group (Buffalo, MN), and Snowpros (Hopkins, MN). The companies bid on the Cambridge and Isanti locations of the district.
Based on competitive pricing, we are recommending Dirtworks Company/Bjorklund Companies as the lowest responsible bidder for our Cambridge and Isanti locations.
Recommended Motion(s):
To award the 2023-24 snow removal bid to Dirtworks Company/Bjorklund Companies as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Addendum to the Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program
Presenter:
Superintendent Rudolph
Description:
This addendum addresses the school resource officer program following legislative changes.
Recommended Motion(s):
To approve the addendum to the Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Amendment to Exhibit A to Appoint Head Election Judge
Presenter:
Superintendent Rudolph
Description:
The Resolution Appointing Election Judges for the November 7, 2023 School District Special Election was adopted at the August 24, 2023 Board Meeting which appointed the qualified election judges listed on Exhibit A to act as clerks of election, count the ballots cast, and submit the results to the school board for canvass in the manner provided for other school district elections. Exhibit A which lists the qualified election judges has been amended to include a head election judge for the Isanti Community Center polling location and includes changes to the list of judges.
Recommended Motion(s):
To approve the amended Exhibit A. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Amended Resolution Establishing Absentee Ballot Board
Presenter:
Superintendent Rudolph
Description:
RESOLUTION ESTABLISHING AN ABSENTEE BALLOT BOARD
WHEREAS, the School Board of Independent School District No. 911 (Cambridge-Isanti Schools) is required by Minnesota Statutes 203B.121, Subd. 1 to establish an Absentee Ballot Board effective September 22, 2023;FOR THE NOVEMBER 7, 2023 SCHOOL DISTRICT SPECIAL ELECTION WHEREAS, this board will bring uniformity in the process of accepting or rejecting returned absentee ballots in the Special School Board Election; and WHEREAS, the Absentee Ballot Board would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or deputy county auditors trained in the processing and counting of absentee ballots; NOW THEREFORE BE IT RESOLVED, the School Board of Independent School District No. 911 (Cambridge-Isanti Schools) hereby establishes an Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or deputy auditors to perform the task. BE IT FURTHER RESOLVED, the School Board of Independent School District No. 911 (Cambridge-Isanti Schools) hereby appoints the following election judges and deputy county auditors as the Absentee Ballot Board: Susan Heckt, Darla Joslin, Gary Skarsten, Rita Jenson, Lisa Young, Amy Sachs, Sue Conrad, Adrienne Johnson, and Judy Hansen.
Recommended Motion(s):
To adopt the amended Resolution Establishing Absentee Ballot Board for the November 7, 2023 School District Special Election. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Policy 103 - Complaints - Students, Employees, Parents, Other Persons
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 103 - Complaints - Students, Employees, Parents, Other Persons as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Policy 525 - Violence Prevention
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 525 - Violence Prevention as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 526 - Hazing Prohibition
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 526 - Hazing Prohibition as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 527 - Student Use and Parking of Motor Vehicles, Patrols, Inspections and Searches
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 527 - Student Use and Parking of Motor Vehicles, Patrols, Inspections and Searches as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 530 - Immunization Requirements
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 530 - Immunization Requirements as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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