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September 22, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Principal Mark Ziebarth
Description:  This month's showcase will be presented by Principal Ziebarth and will highlight the Cambridge-Isanti STEAM program.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (4)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 401 - Equal Employment Opportunity
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 421 - Gifts to Employees and School Board Members
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 424 - License Status
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 425 - Staff Development
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.E. Policy 709 - Student Transportation Safety Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.F. Policy 810 - Information Security Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed adding this new policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy and provide comments. Upon consideration, the Policy Review Committee is recommending adding the attached first-review policy.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. August 18, 2022 Regular School Board Meeting
B. September 1, 2022 Tour & Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
8/31/2022 Kwik Trip School District Donuts for Back to School Event $110.00
8/26/2022 Salvation Army School District Supplies $134.36
8/4/2022 Herman's Bakery IMS Summer Youth Donuts $144.00
9/1/2022 Anonymous School District Donation toward Care Closet $200.00
9/13/2022 Members Cooperative Credit Union School District Donation $750.00
8/31/2022 Affinity Plus School District Donuts for Back to School Event $1,000.00
9/2/2022 Tab and Slot Weld Tables CIHS Welding Department Steel for welding students $3,848.00
9/7/2022 Berselsman Family Foundation Athletics & Activities / CIHS Pool Donation toward purchase of a new scoreboard for the CIHS Boys & Girls Swimming Teams in honor of the Cameron Family $5,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Truth in Taxation Meeting Date
Presenter:  Christopher Kampa
Description:  We would like to hold a truth in taxation meeting on December 1, 2022, at 6 p.m. at the Education Services Center. Property tax levy and budget information will be presented at this meeting with time for the public to comment and ask questions. The final property tax levy will be recommended for approval at the December 15, 2023, School Board meeting.
Recommended Motion(s):  To approve holding a Truth in Taxation Meeting on December 1, 2022, at 6 p.m. at the Education Services Center. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.C. Preliminary 2022 Payable 2023 Property Tax Levy
Presenter:  Christopher Kampa
Description:  The proposed preliminary 2022 payable 2023 property tax levy will be presented at the September 22 board meeting. Minnesota school districts are required by state law to certify their proposed preliminary property tax levy to the County Auditor by September 30 to project the payable 2023 property taxes for residents of the school district. Final property tax levy and budget information would then be presented at a truth in taxation meeting held sometime between November 25th and December 10th. The School Board will be asked to certify the final payable 2023 property tax levy during the December 15, 2022 School Board meeting.

There will continue to be updates to the MN Department of Education levy information system through the upcoming months so there may be changes to the preliminary property tax levy. Because there may still be changes, it is recommended that the preliminary property tax levy be approved at the maximum. School Boards are authorized to approve preliminary levies at the maximum instead of a specific dollar amount. The preliminary levy certified to the county by September 30 is the maximum set for the levy so the final levy certified in December cannot be greater than the preliminary levy.
Recommended Motion(s):  To approve the Preliminary 2022 Payable 2023 Property Tax Levy at the maximum. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. Revised FY2023 Meal Prices
Presenter:  Christopher Kampa
Description:  The Board approved the meal prices for FY2023 in June 2022, before the USDA has provided guidance on financial reimbursements. Federal reimbursements are higher than originally projected. Additionally, after the meal prices were adopted by the Board, Congress passed the Keep Kids Fed Act, which provided an additional $0.40 for lunches and $0.15 for breakfasts. The school district also just received notice that the State will provide supply chain disruption grant funding. Therefore, Administration is recommending a $0.60 across-the-board decrease meal prices.
 
Meal Prices   Prelim   Revised
Program      FY2023   Decrease  FY2023
Student Lunch (K-5)    $       3.90  $       0.60  $       3.30
Student Lunch (6-12)           4.15           0.60  $       3.55
Adult Lunch             5.40           0.45  $       4.95
Student Breakfast (K-8)           2.75           0.60  $       2.15
Student Breakfast (9-12)           2.85           0.60  $       2.25
Adult Breakfast             3.40           0.60  $       2.80
Recommended Motion(s):  To approve the revised FY2023 Meal Prices. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. 2023 Cambridge-Isanti High School Student Trip to Germany
Presenter:  Steve Gibbs
Description:  Cambridge-Isanti High School requests permission to conduct an educational field trip to Germany June 13-30, 2023
Recommended Motion(s):  To approve the Cambridge-Isanti High School Student Trip to Germany June 13-30, 2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. 2023 Model UN Student Trip to Chicago, IL
Presenter:  Steve Gibbs
Description:  Cambridge-Isanti High School requests permission to conduct an educational field trip to the Model UN National Conference in Chicago, IL. The dates of the trip are February 1-5, 2023
Recommended Motion(s):  To approve the Model UN Student Trip to Chicago, IL February 1-5, 2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. 2021-2023 Administrative Assistant Contract
Presenter:  Heidi Sprandel
Description:  The SEIU Administrative Assistant Group and the School District reached a tentative agreement on August 4, 2022. The agreement includes increased salary, increases to the board share for insurance premiums, and some language changes. The Administrative Assistant Group voted on and passed the agreement on September 14. Administration recommends the approval of the 2021-2023 Administrative Assistant Contract.
Recommended Motion(s):  To approve the 2021-2023 Administrative Assistant Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. 2021-2023 Terms and Conditions Agreement
Presenter:  Tim Hitchings
Description:  Terms and Conditions cover all unaffiliated employees. Over the past year, the district has been analyzing our terms and conditions and has noticed that the jobs in community education are unrelated, and very different, from the jobs that are not within community education. As a result, we are working to modify the terms and conditions by splitting the appendices into two separate categories (Community Education and General). This will provide more flexibility, better alignment of job functions, and improved clarity.
Recommended Motion(s):  To approve the 2021-2023 Terms and Conditions Agreement. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. 2021-2023 Terms and Conditions - Community Education Agreement
Presenter:  Tim Hitchings
Description:  Terms and Conditions cover all unaffiliated employees. Over the past year, the district has been analyzing our terms and conditions and has noticed that the jobs in community education are unrelated, and very different, from the jobs that are not within community education. As a result, we are working to modify the terms and conditions by splitting the appendices into two separate categories (Community Education and General). This will provide more flexibility, better alignment of job functions, and improved clarity.
Recommended Motion(s):  To approve the 2021-2023 Terms and Conditions - Community Education Agreement. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.J. Memorandum of Understanding between C-I Schools and Education Minnesota
Presenter:  Shawn Kirkeide
Description:  For the 2022-2023 school year, the Union President will be entitled to a .11 FTE (equivalent of one class period) release time without loss of pay or benefits to conduct the duties as President. The proposed Memorandum of Understanding codifies the agreement by both parties for the 2022-2023 school year.
Recommended Motion(s):  To approve the Memorandum of Understanding between C-I Schools and Education Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Policy 703 - Annual Audit
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 703 - Annual Audit as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Policy 710 - Extracurricular Transportation
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 710 - Extracurricular Transportation as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.M. Policy 911 - Tax Abatement
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 911 - Tax Abatement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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