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August 18, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Vice Chair Berg
Description:  The Board Vice Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Vice Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Vice Chair Berg
Description:  The Board  Vice Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Krisdilynn Strohmayer-Knutson, Student Representative
IV. Approve Revised Agenda
Presenter:  Vice Chair Berg
Description:  Once quorum has been established the Board Vice Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Christina Thayer Anderson
Description:  The August School Board Showcase will highlight the Community Education and Adult Basic Education Departments.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (2)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Health Services Update
Presenter:  Julie Williams
Description:  Cambridge-Isanti Health Service Updates:  Return to Learn  COVID guidance and Seizure Training Planning
X.B. Policy 703 - Annual Audit
Presenter:  Shawn Kirkiede
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments: (1)
X.C. Policy 710 - Extracurricular Transportation
Presenter:  Shawn Kirkiede
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments: (1)
X.D. Policy 911 - Tax Abatement
Presenter:  Shawn Kirkiede
Description:   Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments: (1)
XI. Consent Agenda
Presenter:  Vice Chair Berg
Description: 
A. July 21, 2022 Regular School Board Meeting
B. July 22, 2022 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Value
7/20/2022 Tab and Slot Weld Tables CIHS Welding Department Steel for welding students $12,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Resolution Relating to the Election of School Board Members and Calling the School District General Election
Presenter:  Superintendent Rudolph
Description: 
RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 911 (Cambridge-Isanti Schools), State of Minnesota as follows:

It is necessary for the school district to hold its general election for the purpose of electing four (4) school board members for terms of four (4) years each.

The clerk shall include on the ballot the names of the individuals who file or have filed affidavits of candidacy during the period established for filing such affidavits, as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.

The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 8th day of November, 2022.

Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election.

The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election. Any notice given prior to the date of the adoption of this resolution is ratified and confirmed in all respects.

The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election.

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election and to cause two sample ballots to be posted in each polling place on Election Day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place must reflect the offices, candidates and rotation sequence on the ballots used in that polling place.

The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.

The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place on Election Day.

The clerk is authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election, and generally to cooperate with election authorities conducting other elections on that date. The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate election officials regarding preparation and distribution of ballots, election administration and cost sharing.

The clerk is further authorized and directed to cause or to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system.



Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink.  The name of the precinct and machine-readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote.  Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges’ initials are visible when the ballots are enclosed in a secrecy sleeve.

The name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota law.

If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall, if requested by the election official, furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

The individuals designated as judges for the state general election shall act as election judges for this election at the various polling places and shall conduct said election in the manner described by law.  The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections. The general election must be canvassed between the third and the tenth day following the general election.

The School District clerk shall make all Campaign Financial Reports required to be filed with the school district under Minnesota Statutes, Section 211A.02, available on the school district’s website. The clerk must post the report on the school district’s website as soon as possible, but no later than thirty (30) days after the date of the receipt of the report. The school district must make a report available on the school district’s website for four years from the date the report was posted to the website. The clerk must also provide the Campaign Finance and Public Disclosure Board with a link to the section of the website where reports are made available.
Recommended Motion(s):  To adopt the Resolution Relating to the Election of School Board Members and Calling the School District General Election. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.C. Girls' Tennis Overnight Trip Request
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket Girls’ Tennis Team is seeking permission to stay overnight and play in competitions from Friday, September 16 through Saturday, September 17. The team would travel to Hibbing on Friday, September 16, and would return to Cambridge-Isanti High School on Saturday, September 17. We are playing in the Hibbing Girls Tennis Tournament on Saturday, September 17, 2022. The tournament will take place in Hibbing and Virginia.

The team would stay at the Chisholm Inn and Suites on Friday, September 16. Thea Lowman would be the female coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the Girls' Tennis Team overnight trip to Hibbing, MN on September 17, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Gymnastics Overnight Trip Request December 2
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket Gymnastics Team is seeking permission to stay overnight and compete in competitions from Friday, December 2 through Saturday, December 3. The team would travel to Perham on Friday, December 2, and would return to Cambridge-Isanti High School on Saturday, December 3. We are competing in the Perham Invitational on Saturday, December 3, 2022. The tournament will take place in Perham, MN.

The team would stay at the Super 8 in Perham, MN on Friday, December 2. Wendy Rooney would be the female coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the Gymnastics overnight trip to Perham, MN on December 2, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Gymnastics Overnight Trip Request January 13
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket gymnastics team is seeking permission to stay overnight and compete in competitions from Friday, January 13 through Saturday, January 14. The team would travel to Lakeville on Friday, January 13, and would return to Cambridge-Isanti High School on Saturday, January 14. We are competing in the Lakeville Invitational on Saturday, January 13, 2023. The tournament will take place in Lakeville, MN.

The team would stay at the Baymont Inn by Wyndham in Lakeville, MN on Friday, January 13. Wendy Rooney would be the female coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the Gymnastics overnight trip to Lakeville, MN on January 13, 2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Boys Hockey Overnight Trip Request
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket Boys' Hockey Team is seeking permission to stay overnight and compete in games from Wednesday, December 28 through Friday, December 30. The team would travel to Grand Rapids on Wednesday, December 28, and would return to Cambridge-Isanti High School on Friday, December 30. We are competing in the against Grand Rapids on December 28, Hibbing on December 29 and Rock Ridge on December 30. 

The team would stay at the AmericInn on Wednesday, December 28 and the Hampton Inn in Hibbing on Thursday, December 29. Jared Ziebarth would be the male coach chaperone. The booster club would cover the lodging and meal cost.
Recommended Motion(s):  To approve the Boys' Hockey overnight trip to Grand Rapids and Hibbing from December 28 through December 30. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. Wrestling Overnight Trip Request December 16
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket wrestling team is seeking permission to stay overnight on Friday, December 16, 2022. The team will be traveling to Rochester, MN. The tournament will take place in Rochester, MN.

The team will stay at the Kahler Inn and Suites in Rochester, MN on Friday, December 16. Neil Jennissen would be the male coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the Wrestling Overnight trip to Rochester, MN on December 16, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Wrestling Overnight Trip Request December 28
Presenter:  Matt Braaten
Description:  Our Cambridge-Isanti Bluejacket Wrestling Team is seeking permission to stay overnight on Wednesday, December 28, 2022. The team will be  traveling to Eau Claire, WI. The tournament will take place at UW-Eau Claire.

The team will stay at the Hampton Inn and Suites in Eau Claire on Wednesday, December 28. Neil Jennison would be the male coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the Wrestling overnight trip to Eau Claire, WI on December 28, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. Teams Qualifying for the MN State High School League Events
Presenter:  Matt Braaten
Description:  Any team that qualifies for a state tournament throughout the year would potentially request for an overnight stay.  We will communicate with Superintendent Dr. Nate Rudolph and Cambridge-Isanti High School Principal Dr. Steve Gibbs the qualifying teams' specific arrangement.
Recommended Motion(s):  To approve potential state tournament overnight stays through the 2022-23 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Policy 205 - Open Meetings and Closed Meetings
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 205 Open Meetings and Closed Meetings as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 206 Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.L. Policy 624 - Online Learning Options
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 624 Online Learning Options as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.M. Policy 908 - American Indian Committee
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 908 American Indian Committee as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.N. Policy 909 - Relations with Colleges and Universities
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 909 Relations with Colleges and Universities as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Vice Chair Berg
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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