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June 23, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Mark Solberg
Description:  The June School Board Showcase will highlight students in the Athletics and Activities program at CIHS.
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 528 - Student Parental, Family and Marital Status Nondiscrimination 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.B. Policy 611.1 - Private and Parochial School Shared Services
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 901 - Community Education 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 903.1 - Sales Call and Demonstrations 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed adding this new policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the attached policy.
Attachments: (1)
X.E. Policy 906 - Community Notification of Predatory Offenders 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. May 19, 2022 Regular School Board Meeting
B. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
D.2021-22 Activities Director Agreement

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Value
5/3/2022 New Hope Community Church Care Closet Snacks, clothing $300.00
5/16/2022 Kenneth and Roxanne Dean Grad Band Donation $25.00
5/16/2022 James and Trina Godfrey Grad Band Donation $20.00
5/16/2022 Dr. Lowell and Jennifer Becker Grad Band Donation $20.00
5/16/2022 Deborah Schultz Grad Band Donation $25.00
5/16/2022 Miscellaneous Grad Band Donation $902.00
5/18/2022 Retired Teachers Bookclub: Vicki Ostrom & Friends Care Closet Snack $250.00
5/24/2022 Education MN CIHS Inspire to the Top Dinner $1,000.00
5/24/2022 Casey's General Store CIHS Classroom donation $40.40
5/24/2022 First Bank & Trust CIHS Inspire to the Top Dinner $500.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. FY2023 Preliminary Budget
Presenter:  Christopher Kampa
Description:  Public school districts are required to have a budget approved by the School Board by July 1 of each year per Minn. State Statute 123B.77. Projections and planning for the FY 2022 budget started in January and since then have included school board meetings, finance committee meetings, administration team meetings, staff meetings, communication through newsletters and the budget website, and other forums. Upon approval of the Fiscal Year 2022 Final Budget Recommendations on April 22 we have worked diligently to build the preliminary budget. Completing the preliminary budget will complete the second part of our fiscal year financial process (Property Tax Levy - Preliminary Budget - Revised Budget - Annual Financial Audit).

Public school districts are required to maintain financials in different funds, which each serve specific and restricted purposes. The main funds are the General, Food Service, Community Service, and Debt Service funds.
Recommended Motion(s):  To approve the FY2023 Fiscal Year Preliminary Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. FY2023 Meal Prices
Presenter:  Christopher Kampa
Description:  The authority granted to the U.S. Department of Agriculture (USDA) by Congress to issue nationwide child nutrition waivers expires on June 30, 2022. All current nationwide waivers that Minnesota has received will end on June 30. The USDA has not provided guidance on the FY2023 school year. Therefore, the district is planning on returning to paid meals. Administration is recommending a $1.00 across-the-board increase to balance the budget amidst record inflation and supply chain challenges.
 
Meal Prices        
Program      FY2022   Increase  FY2023
Student Lunch (K-5)    $        2.90  $        1.00  $        3.90
Student Lunch (6-12)              3.15            1.00            4.15
Adult Lunch              4.40            1.00            5.40
Student Breakfast (K-8)            1.75            1.00            2.75
Student Breakfast (9-12)            1.85            1.00            2.85
Adult Breakfast              2.40            1.00            3.40
Recommended Motion(s):  To approve the FY2023 Meal Prices. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. 2022-2023 Schools for Equity in Education (SEE) Membership Renewal
Presenter:  Christopher Kampa
Description:  Schools for Equity in Education advocates for equal access to quality education for all Minnesota students and provides professional development options, networking opportunities, resources, and a community outreach liaison to member districts.

2022-23 Membership Dues: $7,077 ($370 change from 2021-22)

Renewal Period: July 1, 2022 - June 30, 2023
Recommended Motion(s):  To approve the SEE Membership renewal for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. 2022-2023 Minnesota Rural Educators Association (MREA) Membership
Presenter:  Christopher Kampa
Description:  MREA (Minnesota Rural Educators Association) represents a significant number of rural Minnesota districts, advocating for equal funding for rural communities. Cambridge-Isanti Schools has been a member of MREA for the past 4 years and have found it to be a great asset to our school district. MREA gives C-I an expanded opportunity by joining forces with a team who advocates for K-12 funding increases, reducing inequalities in long-term maintenance funding, and meets with legislative leaders to drive educational change. 

2022-2023 Renewal Cost $2,500.00
2020-2022 2-Year Renewal Cost: $4,250.00 ($2,125 per year)
2019-2020 Renewal Cost: $2,500.00
Recommended Motion(s):  To approve the Minnesota Rural Educators Association (MREA) Membership renewal for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. 2022-2023 BoardBook Subscription Renewal
Presenter:  Superintendent Rudolph
Description:  Currently, the school board agenda and supporting documentation is created and compiled using the BoardBook Premier application which is a subscription-based service.

2022-23 Subscription Tier I: $2,100
      2021-22 Subscription Tier I: $2,100

Renewal Period: July 1, 2022 - June 30, 2023
Recommended Motion(s):  To approve the BoardBook subscription renewal for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. Minnesota School Board Association (MSBA) Membership Dues & Policy Services Renewal
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools has been a member of the Minnesota School Board Association (MSBA) since 2008. MSBA provides crucial policy update information, training for our school board members and superintendent, and various levels of support for our district through our membership.

2022-23 Membership Dues: $10,480
2021-22 Membership Fee: $10,834
2020-21 Membership Fee: $11,036
2019-20 Membership Fee: $10,796

2018-19 Membership Fee: $10,593

2022-23 Policy Services Renewal: $750
2021-22 Policy Services Renewal: $730
2020-21 Policy Services Fee: $715

Renewal Period: July 1, 2022 - June 30, 2023
Recommended Motion(s):  To approve the Minnesota School Board Association Membership Dues & Policy Services renewal for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Local Education Agency Representative
Presenter:  Superintendent Rudolph
Description:  The Local Educational Agency (LEA) Representative will ensure that the school district will maintain compliance with the appropriate federal statutes, regulations, and procedures and will act as the responsible authority in all matters relating to the administration of this improvement plan. The local Board of Education ensures that its designee(s) will periodically update the Board regarding goals, strategies/practices, participate as a member of the school leadership implementation team, and work in collaboration with the Regional Centers of Excellence and/or MDE in support of technical assistance through the Minnesota Statewide System of Support (SSOS) or the Department.
Recommended Motion(s):  To approve Dr. Brenda Damiani as our Local Education Agency Representative. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. Teaching and Learning Advisory Year End Report 2021 - 22
Presenter:  Brenda Damiani & Michelle Glasgow
Description:  Each year, the Teaching and Learning Advisory meets to review programs and curriculum and give feedback to the Director of Teaching and Learning. This presentation summarizes the work of the Teaching and Learning Advisory for the 2021-22 school year including the recommended curriculum adoptions as attached.
Recommended Motion(s):  To approve the recommended curriculum adoptions. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.J. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):  To approve Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.K. Policy 609 - Religion
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 609 - Religion as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Policy 611 - Home Schooling
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 611 - Home Schooling as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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