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May 19, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Kim Goodmanson & Christina Thayer Anderson
Description:  The May showcase will highlight the implementation of the Pyramid Model in Early Childhood Family Education (ECFE) and Ms. Goodmanson will introduce several ECFE students.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (4)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.B. Policy 609 - Religion
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.C. Policy 611 - Home Schooling
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. April 21, 2022 Regular School Board Meeting
B. May 12, 2022 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
E. 2022-23 Interim Activities Director Agreement

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
5/3/2022 Crystal Kennedy Grad Band Donation $30.00
5/3/2022 Joe Morin on behalf of Cambridge Family Dental CIHS Care Closet Tooth brushes and tooth paste $50.00
4/14/2022 D&J Auctions CIHS Model UN Donation $100.00
5/3/2022 CVF Racing CIHS Industrial Tech Autos Program Electric water pump  $129.95
5/3/2022 Blumer's Auto Wrecking CIHS Industrial Tech Autos Program 3 Chevy small block engines 350CI $150.00
4/14/2022 Charles & Melissa Carstensen CIHS Model UN Donation $800.00
04/06/2022 Isanti Co. Firearms & Outdoor Training for Youth Inc CIS Donation toward Science Curriculum $1,000.00
4/22/22 Isanti Co. Firearms & Outdoor Training for Youth Inc IIS Donation toward Bluebird Houses $1,000.00
4/21/2022 Therapy Associates, Inc CIHS Adaptive Bowling Donation $1,500.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Facility Rate Changes for FY23-FY25
Presenter:  Christina Thayer Anderson
Description:  Community Education is proposing amended rental rates for facility usage for FY23 through FY25. After working collaboratively with stakeholders from a variety of user groups, conducting an updated energy cost analysis, and reviewing comparison rates in nearby districts, it is clear that slight modifications to the current rates are necessary. This work revealed that rates could be reduced while rates in some areas should remain unchanged. Even with a decrease in rates, there is not a loss to the overall budget as we have seen an increase in user groups who are able to access facilities who previously were unable to do so. The recommendation to approve rates for the next three fiscal years is based on the need for community groups to forecast expenses related to usage and be able to accurately set their participation costs. Upon approval, the revisions would go into effect on July 1, 2022. These revised rates and updated procedures will be available for all potential facility user groups on our webpage and in the online reservation system. 
Recommended Motion(s):  To approve the facility rental rate changes for FY23-FY25 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.C. 2021-2023 Education Minnesota Cambridge-Isanti Contract
Presenter:  Chair Hitchings
Description:  EMC-I and the School District reached a tentative agreement on May 2, 2022. EMC-I voted on and passed the settlement on May 16, 2022. The agreement includes increased salary to all schedules in years one and two, an increase to insurance in year two, and some other language changes. Administration recommends the approval of the 2021-2023 EMC-I contract.
Recommended Motion(s):  To approve the 2021-2023 Education Minnesota Cambridge-Isanti Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Revised 2022-2023 School Year Calendar
Presenter:  Dr. Brenda Damiani
Description:  This revised 2022-23 school calendar includes the following changes:
  • October 14 and February 17 are adjusted from all-day professional development days to include a half day of work time.
  • January 3 changes from an instructional day to a teacher work day.
Recommended Motion(s):  To approve the revised 2022-2023 School Year Calendar. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. Memorandum of Understanding with EMC-I
Presenter:  Shawn Kirkeide
Description:  In accordance with our approved referendum which identifies the importance of hiring and retaining high-quality teachers, the attached MOU allows the district to commit a portion of additional funding, if allocated from the state, allocated (only on the basic formula) to EMC-I. This agreement is only applicable for the current 2022 legislative session only.
Recommended Motion(s):  To approve the Memorandum of Understanding with EMC-I. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.F. Memorandum of Understanding with Paraprofessional Bargaining Unit SEIU Local 284 for 2022 Summer Programming
Presenter:  Shawn Kirkeide
Description:  The District was given a great opportunity to enhance and expand our summer school programming. Because of this, the Union and the District recognize that providing extra compensation to the Instructional Assistants for existing and newly created summer programs is a mutual benefit. This MOU increases summer hourly pay for our Instructional Assistants who are employed in any of our 2022 summer programs
Recommended Motion(s):  To approve the Memorandum of Understanding with Paraprofessional Bargaining Unit SEIU Local 284 for 2022 Summer Programming. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. Memorandum of Understanding with Food Service Bargaining Unit SEIU Local 284 for 2022 Summer Programming
Presenter:  Shawn Kirkeide
Description:  The District was given a great opportunity to enhance and expand our summer school programming. Because of this, the Union and the District recognize that providing extra compensation to the Food Service employees for existing and newly created summer programs is a mutual benefit. This MOU increases summer hourly pay for our Food Service employees who are employed in any of our 2022 summer programs.
Recommended Motion(s):  To approve the Memorandum of Understanding with Food Service Bargaining Unit SEIU Local 284 for 2022 Summer Programming. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Policy 501 - School Weapons Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 501 - School Weapons Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 505 - Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.  
Recommended Motion(s):  To approve Policy 505 - Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Policy 518 - DNR - DNI Orders
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 518 - DNR - DNI Orders as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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